Specifying Detailed Synchronization Settings (Server Machine or Server/Client Machine)

You can set the scope of sharing data to synchronize and manage the machines to synchronize. You can also delete user data and back up/restore synchronization data. This setting is only for the server machine or server/client machine.

Start the Remote UI. Starting the Remote UI

Click [Synchronize Custom Settings (Server)] on the portal page. Remote UI Screen

Perform the desired operation on the [Synchronize Custom Settings (Server)] screen.

[Delete User Data]

Deletes user data by searching for a user name or group ID. Search with the search conditions left blank to display all the user data.

If client machines are started and connected, the data in the server machine is prioritized when synchronizing the user data registered in both the server machine and client machines. To use the user data in a connected client machine, delete the corresponding user data from the server machine with this setting before starting the client machine.

[Prepare for User Data Export]

If the server address of both the sever/client machine and the connection destination for custom setting synchronization (client) is localhost:8443, you can specify the user names and group IDs on the server/client machine and set the user data and group data on the client machines to match that of the server machine. In addition, for a period of 15 minutes following the successful execution of this function, you can use some import and export functions, even if custom setting synchronization (client) is in progress. Conditions for Removing Restrictions on the Importing/Exporting of Settings and Other Items

On the user data export preparation screen, if you click [Search] without entering a user name or user group ID, all user names and user group IDs will be displayed.

The maximum number of user names and user group IDs which can be selected is as follows. Note that users who are logged in via the touch panel display are included in the count.

Users: 200

User groups: 50

It is recommended that no users log in during the period between successful execution of [Prepare for User Data Export] and completion of exporting user data. If exporting is performed after a user not specified in [Prepare for User Data Export] logs in following successful completion of [Prepare for User Data Export], user data specified in [Prepare for User Data Export] may be overwritten.

[Confirm Device Information]

Displays [Device Name], [Product Name], and [Location] of synchronized machines. The machines can also be filtered.

[Data Sharing Details]

Set whether to share the synchronized data with all machines or retain settings in individual machines without sharing. For information on the items that are synchronized when [Device-Specific (Not Shared)] is set for all the items, see List of Items That Can Be Personalized.

If this setting is changed from [Shared across All Devices] to [Device-Specific (Not Shared)] after starting operation, the shared data is synchronized on all machines before switching. (All machines will have the same data at first when the setting is switched.)

If this setting is changed from [Device-Specific (Not Shared)] to [Shared across All Devices] after starting operation, the data in each machine is initialized before synchronization.

The settings in shared buttons (shared buttons on the Quick Menu) are also initialized when this setting is changed from [Device-Specific (Not Shared)] to [Shared across All Devices]. (Imported wallpaper images for the Quick Menu are also deleted.)

The default job settings and setting history of the users registered in the server machine are initialized when [Device-Specific (Not Shared)] is selected for [Data Sharing Details]. Configure these settings again if they were changed from their default values.

[Back Up]

Enables you to back up the synchronization data stored on the server machine. You can select [Device] or [Network] as the destination to store the backup data.

Backup data saved to [Device] cannot be restored if the hard disk fails.

[Restore]

Enables you to restore synchronization data that has been backed up.

Restart the machine to start synchronization. Turning OFF/Restarting the Machine

This operation is not required for the server machine.


Data backed up to [Device] is automatically deleted when the next backup/restore operation is performed. (The data is deleted even if the next backup/restore operation is performed for a network destination.)


Changing the Scope of Sharing Data after Synchronization Has Been Started To change the scope of sharing data after synchronization has been started, stop synchronization on all the client machines, change the scope of sharing, then start synchronization on all the client machines again. Starting Setting Synchronization If the Data in a Specific Client Machine Differs from the Server Machine If the data is correctly synchronized in multiple client machines but not synchronized in a specific client machine, follow the instructions displayed on the control panel. Countermeasures for Each Message If the data in a specific client machine differs from the server machine but a message is not displayed, delete the user settings information, and log in again. (Deleting User Setting Information) If the message <Synchronize Custom Settings: Log in again for synchronization.> is displayed when logging in, log in again.

Changing the Scope of Sharing Data after Synchronization Has Been Started

To change the scope of sharing data after synchronization has been started, stop synchronization on all the client machines, change the scope of sharing, then start synchronization on all the client machines again. Starting Setting Synchronization

If the Data in a Specific Client Machine Differs from the Server Machine

If the data is correctly synchronized in multiple client machines but not synchronized in a specific client machine, follow the instructions displayed on the control panel. Countermeasures for Each Message

If the data in a specific client machine differs from the server machine but a message is not displayed, delete the user settings information, and log in again. (Deleting User Setting Information) If the message <Synchronize Custom Settings: Log in again for synchronization.> is displayed when logging in, log in again.