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Overview of the Authentication System

Setting Administrators

How User Authentication Works

System Requirements

Login Methods

Setting User Authentication (for the Administrator)

Managing User Information

Using the Touch Panel Display

Using the Remote UI

Registering/Editing User Data for Active Directory Authentication

Setting the User Authentication Function Environment

Using the Touch Panel Display

Using the Remote UI

Changing the User Authentication System

Registering/Editing LDAP Server Information

Users Changing Their Own Passwords

User Setting Information Management (User Setting Information Management Service)

Accessing the Advanced Box of Another Machine

Authentication Method Settings for Sending Operations

Specifying Personal Folders

Registering Personal Folders for Each User

Setting Up the Home Folder and Personal Folders

Registering Folders Designated by Login Service as Personal Folders

Specifying Authentication Method for LDAP Server

Specifying Authentication Method for Rights Management Server

Specifying Authentication Method for SMTP Server

Specifying Authentication Method for File Server

Simple Authentication Settings for Secure Print

Authentication Password Security Settings

Displaying a Warning When Logging In with the Default Password

Allowing the Default Password to Be Used When Logging In from the Remote UI

Setting Password Restrictions

Setting the Lockout Function

Authentication Settings for Device Information Distribution

ACCESS MANAGEMENT SYSTEM

Available Settings for Administrator Table (Touch Panel Display)

Available Settings for Administrator Table (Remote UI)

File Formats for Local Device Authentication User Information Files

Other Login Services

Logging In with DepartmentID Authentication (When Department ID Management Is Enabled)

Setting Department ID Management (for the System Manager)

Specifying the System Manager Settings

Department ID Management

Using the Touch Panel Display

Specifying Department ID Management
Checking/Printing/Clearing Page Totals
Accepting Jobs with Unknown Department IDs
Accepting B&W Copy and Print Jobs without Entering a Department ID

Using the Remote UI

Top » Authentication » Other Login Services » Department ID Management » Using the Touch Panel Display » Accepting B&W Copy and Print Jobs without Entering a Department ID
Accepting B&W Copy and Print Jobs without Entering a Department ID
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When Department ID Management is set, you can set the machine to accept black-and-white print jobs when a Department ID and PIN are not entered or a control card is not inserted.
1.
Press (Settings/Registration).
2.
Press [Management Settings] → [User Management] → [Department ID Management].
3.
Set the machine to allow only black copy/print jobs.
When the Copy Card Reader-F1 is not attached:
When the Copy Card Reader-F1 is attached:
When the Copy Card Reader-F1 is not attached:
Press [On].
Press [On] → [OK].
When the Copy Card Reader-F1 is attached:
Press [On] → [OK].
Set <Allow Black & White Copy/Print Jobs> to 'Off' to not display [Black Copy/Print] on the screen for entering the Department ID and PIN or the screen for inserting a control card.
Set <Allow Black & White Printer Jobs> to 'Off' to reject black-and-white print jobs from printer drivers that do not support Department ID Management.
If you set <Allow Black & White Copy/Print Jobs> to 'On', [Black Copy/Print] appears on the screen for entering the Department ID and PIN and the screen for inserting a control card.
Department ID and PIN entry screen
Control card setup screen
If [Black Copy/Print] is pressed to login while [Allow Black & White Copy/Print Jobs] is set to 'On', on the Copy Basic Features screen, a message similar to the following that only black and white copying is possible appears.
When color copying, after you log out, either enter the Department ID and PIN, or insert the control card.
NOTE
If you set <Allow Printer Jobs with Unknown IDs> to 'On', all print jobs are accepted. Therefore, the Allow Black & White Printer Jobs setting is ignored.
If you use functions, such as the Copy/Print, Scan and Store, and Scan and Send functions in the Auto (Color/Black) or Auto (Color/Gray) mode, you must enter the Department ID and PIN. If you use the Copy or Print functions in the Black mode, you do not need to enter a Department ID and PIN.
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