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Overview of the Authentication System

Setting Administrators

How User Authentication Works

System Requirements

Login Methods

Setting User Authentication (for the Administrator)

Managing User Information

Using the Touch Panel Display

Using the Remote UI

Registering/Editing User Data for Active Directory Authentication

Setting the User Authentication Function Environment

Using the Touch Panel Display

Using the Remote UI

Changing the User Authentication System

Registering/Editing LDAP Server Information

Users Changing Their Own Passwords

User Setting Information Management (User Setting Information Management Service)

Accessing the Advanced Box of Another Machine

Authentication Method Settings for Sending Operations

Specifying Personal Folders

Registering Personal Folders for Each User

Setting Up the Home Folder and Personal Folders

Registering Folders Designated by Login Service as Personal Folders

Specifying Authentication Method for LDAP Server

Specifying Authentication Method for Rights Management Server

Specifying Authentication Method for SMTP Server

Specifying Authentication Method for File Server

Simple Authentication Settings for Secure Print

Authentication Password Security Settings

Displaying a Warning When Logging In with the Default Password

Allowing the Default Password to Be Used When Logging In from the Remote UI

Setting Password Restrictions

Setting the Lockout Function

Authentication Settings for Device Information Distribution

ACCESS MANAGEMENT SYSTEM

Available Settings for Administrator Table (Touch Panel Display)

Available Settings for Administrator Table (Remote UI)

File Formats for Local Device Authentication User Information Files

Other Login Services

Logging In with DepartmentID Authentication (When Department ID Management Is Enabled)

Setting Department ID Management (for the System Manager)

Specifying the System Manager Settings

Department ID Management

Using the Touch Panel Display

Specifying Department ID Management
Checking/Printing/Clearing Page Totals
Accepting Jobs with Unknown Department IDs
Accepting B&W Copy and Print Jobs without Entering a Department ID

Using the Remote UI

Top » Authentication » Other Login Services » Department ID Management
Department ID Management
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You can register a Department ID and PIN (up to seven digits) for each department, and manage the machine by limiting its use to only those who enter the correct Department ID and PIN. This is called Department ID Management. Department IDs and PINs for up to 1,000 departments can be registered. Use Department ID Management to keep track of the copy, scan, and print totals for each department.
This section describes the following settings:
Specifying Department ID Management
Registering the Department ID and PIN
Setting the copy, scan, and print page limits
Setting the functions to use Department ID Management for (The Copy function is automatically restricted whenever Department ID Management is set.)
Checking the copy, scan, and print page totals
Using the Touch Panel Display
Using the Remote UI
IMPORTANT
If you are using the Server Authentication + Local Device Authentication of User Authentication and set [Department ID Management] to 'On', you may not be able to log on. In this case, change the login service to DepartmentID Authentication → set [Department ID Management] to 'Off'. For information on setting the login service, see "Setting Application Authentication Information."
If the Copy Card Reader-F1 is attached, and DepartmentID Authentication is set as the login service, Department ID Management is automatically activated. (See "Copy Card Reader-F1.")
If User Authentication is set as the login service, Department ID Management is performed on the Department ID that shares the same user name as the one registered for User Authentication.
The information registered for Local Device Authentication of User Authentication, and the user information and password registered for Department ID Management must match. If the Department ID and PIN have been changed due to distribution of device information, make sure to change the Local Device Authentication settings accordingly. For instructions on registering user information for Local Device Authentication, see "Managing User Information."
If User Authentication is set as the login service, the Limit Functions mode is not available.
NOTE
If Department ID Management is activated through the Copy Card Reader-F1, the Department IDs assigned to the cards are used. Therefore, you cannot register Department IDs.
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