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Overview of the Authentication System

Setting Administrators

How User Authentication Works

System Requirements

Login Methods

Setting User Authentication (for the Administrator)

Managing User Information

Using the Touch Panel Display

Using the Remote UI

Registering/Editing User Data for Active Directory Authentication

Setting the User Authentication Function Environment

Using the Touch Panel Display

Using the Remote UI

Changing the User Authentication System

Registering/Editing LDAP Server Information

Users Changing Their Own Passwords

User Setting Information Management (User Setting Information Management Service)

Accessing the Advanced Box of Another Machine

Authentication Method Settings for Sending Operations

Specifying Personal Folders

Registering Personal Folders for Each User

Setting Up the Home Folder and Personal Folders

Registering Folders Designated by Login Service as Personal Folders

Specifying Authentication Method for LDAP Server

Specifying Authentication Method for Rights Management Server

Specifying Authentication Method for SMTP Server

Specifying Authentication Method for File Server

Simple Authentication Settings for Secure Print

Authentication Password Security Settings

Displaying a Warning When Logging In with the Default Password

Allowing the Default Password to Be Used When Logging In from the Remote UI

Setting Password Restrictions

Setting the Lockout Function

Authentication Settings for Device Information Distribution

ACCESS MANAGEMENT SYSTEM

Available Settings for Administrator Table (Touch Panel Display)

Available Settings for Administrator Table (Remote UI)

File Formats for Local Device Authentication User Information Files

Other Login Services

Logging In with DepartmentID Authentication (When Department ID Management Is Enabled)

Setting Department ID Management (for the System Manager)

Specifying the System Manager Settings

Department ID Management

Using the Touch Panel Display

Specifying Department ID Management
Checking/Printing/Clearing Page Totals
Accepting Jobs with Unknown Department IDs
Accepting B&W Copy and Print Jobs without Entering a Department ID

Using the Remote UI

Top » Authentication » How User Authentication Works
How User Authentication Works
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User Authentication has two user authentication systems; one which connects the machine to an external server, and one which uses the machine by itself. Authentication that links with a server can use an Active Directory environment network or an LDAP server. You can register/edit user data and specify administrator/general user settings in the following location:
Local Device Authentication enables you to access the machine from its control panel or via a Web browser to set user information and user privileges. The authentication information is saved in the memory of the machine.
Server authentication is performed in the external authentication server.
User Authentication includes the following two user authentication systems:
Local Device Authentication
A user authentication system which only uses the machine. Users to be authenticated are registered/managed using a database inside the machine. [This device] is the login destination. Local Device Authentication of the machine can be used with the machine by default.
'Server Authentication + Local Device Authentication'
A user authentication system which includes the functions of both Server Authentication and Local Device Authentication. This is useful for using Server Authentication to authenticate users registered/managed in the external server, and using Local Device Authentication to authenticate temporary users which cannot be added to the external server.
'Active Directory Authentication + Local Device Authentication'
Users belonging to Domain A (which includes the machine), and users belonging to Domain B (which is bi-directionally trusted by Domain A), can be authenticated, and users registered in the machine itself can be authenticated. The user selects the location to log in to (domain name or [This device]) when logging in.
'LDAP Server Authentication + Local Device Authentication'
Users registered/managed on the LDAP server or users registered in the machine can be authenticated. The user selects the locations to log in to (the server name of the LDAP server or [This device]) when logging in.
IMPORTANT
If you want to use Local Device Authentication and Department ID Management at the same time to keep track of the number of printed or scanned sheets for each Department ID, set [Department ID Management] to 'On'. To use Local Device Authentication and Department ID Management at the same time, the information registered for Local Device Authentication and the user information for Department ID Management (Department ID and PINs) must match. If they do not match, the user cannot log in.
You cannot use the control card reader with 'Server Authentication + Local Device Authentication'.
NOTE
The two user authentication systems can be switched using the Remote UI. (See "Setting the User Authentication Function Environment.")
The default setting is 'Local Device Authentication'. Change the user name and password for the Administrator of Local Device Authentication to increase security.
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