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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding the Scanned Image via Network Scanner onto a Document

Enabling PDF Documents to Be Edited with Adobe Reader (Reader Extensions)

Converting Scanned Documents into the Encrypted Searchable PDF

Printer Driver

Merging and Printing Multiple Documents

Printing a Booklet (Windows)

Printing a Booklet (Mac)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Sharing Received Fax Documents in the Advanced Box

Sharing Sent Fax Documents in the Advanced Box

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box and Advanced Box

Storing and Sending a Document

Creating a Personal Space in the Advanced Box (Open to Public by WebDAV)

Creating a Personal Space in the Advanced Box (Open to Public by SMB)

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Copy Security with Forced Document Scan Lock and Secure Watermark

Preventing Other Users to See the Printed Documents

Hard Disk Data Security

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing and Copying with the Original Background Images

Printing Files Stored in the USB Memory Directly from the Machine

Printing Files Created with Different Applications as a Single File

Creating Address Labels by Scanning Business Cards

Pausing Print Jobs to Change Settings (Hold)

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Using Advanced Box (imageRUNNER ADVANCE Desktop)

Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Performing Complex Tasks at the Touch of a Button: Workflow Composer » Creating a Flow on a Computer (Workflow Composer)
Creating a Flow on a Computer (Workflow Composer)
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You can register a combination of functions frequently used for routine, repetitive office tasks in a single flow button.
Benefits of Workflow Composer Editor
Create flows on your computer
You can create and edit flows on your computer, enabling other users to access the touch panel display of the machine.
Manage flows for multiple machines on your computer
By registering multiple machines, you can manage the flows for all target machines from a central computer.
Benefits of Using Environment Variables
Define variables for user information
You can specify user information, such as the Department ID, user name, or e-mail address, as an environment variable. For example, if you are sending a file to a file server, you can specify the user name for the destination folder name. When creating the flow, by defining an environment variable for [Folder Path], the user name will be adopted for the destination folder name.
Required Condition
The machine and computer you are using are connected to the network.
Workflow Composer is installed in the machine you are using.
Workflow Composer Editor is installed in the computer you are using.
This section describes how to create a flow for the following operations using Workflow Composer Editor:
Reduce an 11" x 17" original to LGL size.
Send a file to a file server.
Follow the procedures below.
Registering a Machine
Creating a Flow
Uploading a Flow
Registering a Machine
1.
Double-click the Workflow Composer Editor icon on the desktop.
Workflow Composer Editor launches, and the Basic Features Screen is displayed.
NOTE
For Windows XP, click [Start] → [All Programs] → [Canon Workflow Composer] → [Workflow Composer Editor].
For Windows Vista/7, click [] (Start) → [All Programs] → [Canon Workflow Composer] → [Workflow Composer Editor].
2.
From the [Target] menu, select [Add Target]. You can also perform this step by clicking [] (Add Target) on the [Targets] toolbar.
The [Add Target] dialog box is displayed.
3.
Specify the machine information → click [OK].
Select the type of the machine for [Target Destination].
Select [IP address] or [Host name] → enter the machine's IP address (IPv4 or IPv6) or host name.
Click [Acquire Info.] → select an encryption method for [Encryption Algorithm].
The machine is now registered in the [Target] list.
NOTE
Only register machines installed with Workflow Composer.
Creating a Flow
Create a flow to use on a registered machine.
1.
Select a machine from the [Targets] list.
2.
From the [Flows] menu, select [Create]. You can also perform this step by clicking [] (Create) on the [Downloaded Flows] toolbar.
The [Create] dialog box is displayed.
3.
Enter 'Reduce paper size and send' for [Flow Name].
4.
Enter 'Everyone' for [User Name] under [Owner] → select [Shared] for [Destination Range] → click [Add].
Users are added to [Owner List].
5.
Select [Scan] for [Input].
6.
Select [For Sending] for [Scan Type].
7.
Select [Preset Zoom] for [Copy Ratio Settings] → select [Inch Sizes] for [Size Grouping] → select [73% (11x17 -> LGL, 11x15 -> LTR)] for [Copy Ratio].
8.
Select [Send] for [Output].
9.
Select [PDF] for [File Format] → click [Set (2)].
10.
Select [Compact] → click [OK].
11.
Click [New Address].
The [New Address - To] dialog box is displayed.
12.
Click the [File] tab.
13.
Enter '\\file-server' for [Host Name].
14.
For [File Path], enter '\sales\%' → select [%loginname%] from the list that is displayed when you enter '%'.
NOTE
'%loginname%' is an environment variable. If you log in to the machine using an authentication system, the variable is replaced with the login user's name
15.
Enter the user name and password to use for logging in to the computer specified for [Host Name], in [User] and [Password].
16.
Click [Add Address] → click [OK].
If a confirmation dialog box appears, click [OK].
17.
Click [OK].
A new flow is created.
Uploading a Flow
Upload your flow to the machine.
1.
Select your flow ([Reduce paper size and send]) for [Downloaded Flows] list.
2.
Select [Upload] from the [Flows] menu. You can also perform this step by clicking [] (Upload) on the [Downloaded Flows] toolbar.
The [Upload] dialog box is displayed.
3.
Confirm that [Add] is selected → click [OK].
4.
If the [Authentication] dialog box is displayed, enter the System Manager ID for [User Name] → enter the System PIN for [Password] → click [OK].
Your flow is uploaded to the machine.
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