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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding the Scanned Image via Network Scanner onto a Document

Enabling PDF Documents to Be Edited with Adobe Reader (Reader Extensions)

Converting Scanned Documents into the Encrypted Searchable PDF

Printer Driver

Merging and Printing Multiple Documents

Printing a Booklet (Windows)

Printing a Booklet (Mac)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Sharing Received Fax Documents in the Advanced Box

Sharing Sent Fax Documents in the Advanced Box

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box and Advanced Box

Storing and Sending a Document

Creating a Personal Space in the Advanced Box (Open to Public by WebDAV)

Creating a Personal Space in the Advanced Box (Open to Public by SMB)

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Copy Security with Forced Document Scan Lock and Secure Watermark

Preventing Other Users to See the Printed Documents

Hard Disk Data Security

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing and Copying with the Original Background Images

Printing Files Stored in the USB Memory Directly from the Machine

Printing Files Created with Different Applications as a Single File

Creating Address Labels by Scanning Business Cards

Pausing Print Jobs to Change Settings (Hold)

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Using Advanced Box (imageRUNNER ADVANCE Desktop)

Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Department ID Management
Department ID Management
08JK-2C2
Setting a Department ID for Copying
Setting the Department ID Management on the Printer Driver
What Is Department ID Management?
Department ID Management enables you to keep track of the copy and print totals for each department.
You can set an ID and password for each department, and manage the machine use for each ID.
Department ID Management is a function limited to users with a registered ID and password, and automatically records their use of the machine. You must enter a valid ID and password when copying or printing, and only one ID can be logged in at a time. This results in an accurate record of machine use for each ID.
If you install a Card Reader, you can use a card for authentication instead of entering an ID.
You can manage the number of pages used for each card, in the same way as an ID.
You can verify the totals for each ID from the machine's touch panel display, on the Print List, or via the Remote UI.
NOTE
The Department ID Management and MG Counter totals may differ.
Authentication by card is only valid for copying. You cannot use a card to manage printing totals.
Features of the Department ID Management
Only users with a registered ID and password can use this function.
You can manage color and black-and-white copy/print totals for each ID.
You can set output restrictions for each ID.
Benefits from Using the Department ID Management
By restricting an ID to one department, you can prevent users from other departments from using the ID.
Totals for each ID can be used by the administrator as a guide when determining the budget. By setting an ID for each user, you can keep track of the number of pages printed on an individual basis.
By setting a page limit (maximum number of prints) for each department, you can promote the prevention of waste copying and printing.
Helps minimize paper use, making it beneficial for obtaining ISO14001 certification.
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