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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding the Scanned Image via Network Scanner onto a Document

Enabling PDF Documents to Be Edited with Adobe Reader (Reader Extensions)

Converting Scanned Documents into the Encrypted Searchable PDF

Printer Driver

Merging and Printing Multiple Documents

Printing a Booklet (Windows)

Printing a Booklet (Mac)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Sharing Received Fax Documents in the Advanced Box

Sharing Sent Fax Documents in the Advanced Box

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box and Advanced Box

Storing and Sending a Document

Creating a Personal Space in the Advanced Box (Open to Public by WebDAV)

Creating a Personal Space in the Advanced Box (Open to Public by SMB)

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Copy Security with Forced Document Scan Lock and Secure Watermark

Preventing Other Users to See the Printed Documents

Hard Disk Data Security

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing and Copying with the Original Background Images

Printing Files Stored in the USB Memory Directly from the Machine

Printing Files Created with Different Applications as a Single File

Creating Address Labels by Scanning Business Cards

Pausing Print Jobs to Change Settings (Hold)

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Using Advanced Box (imageRUNNER ADVANCE Desktop)

Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Fax » Forwarding to a Mobile Computing Device
Forwarding to a Mobile Computing Device
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You can forward faxes via e-mail to a mobile computing device (laptop) with e-mail access, enabling the recipient to view the file on their mobile device while out of the office.
A total of 256 e-mail addresses, shared computer folders and other forwarding destinations can be registered, and you can perform a sequential broadcast transmission to all destinations (Universal Send). This enables users both in and out of the office to view the same document, on desktop computers and laptops respectively.
If you receive an urgent fax while out of the office, even if the fax is forwarded, you may have limited opportunities to check your laptop and no way of knowing precisely when you receive a forwarded fax. However, you can set to receive automatic e-mail notifications to your mobile phone when you receive a forwarded fax to your laptop.
By setting a group address as the forwarding destination, you can perform a sequential broadcast transmission.
Number of Destinations Able to be Registered in the Address Book
Sub address books 1 to 10
Total of 1,600 destinations
One-touch buttons
200 destinations
Destinations (incl. group addresses)
Maximum of 1,800 destinations
Each group address
256 destinations
Sequential broadcast transmission
256 destinations
NOTE
The Send function is available for use.
To forward a fax via e-mail, you must have e-mail access and specify e-mail settings on the machine.
Setting the Forwarding Done Notice
You can set to send a forwarding done notice to a specified e-mail address according to the original sender.
This is useful when you want to prevent unnecessary notification.
You can operate this procedure using the touch panel display or the Remote UI.
The screens may differ, depending on the model of the machine and on attached optional products.
Using the Touch Panel Display
1.
Press (Settings/Registration) → [Function Settings] → [Receive/Forward] → [Common Settings] → [Forwarding Settings] → [Register]→ specify each setting.
2.
Press [Fwd Done Notice] → select a registered e-mail address → press [OK].
3.
When you return to the screen for registering forwarding settings, the [Fwd Done Notice] button will have changed color indicating that the setting is enabled. Press [OK] to complete the setting.
NOTE
The notification e-mail is sent at the same time as the fax is forwarded.
You can set to send a notification e-mail only when a forwarding error occurs.
You can select only one destination for a forwarding done notice. To send to multiple destinations, register the destinations under a single group address.
Forwarding done notices viewed on a mobile phone may have different layouts depending on the model of your phone.
Fax sender information is not included in the notification e-mail. Also, you cannot edit the content of the notification e-mail.
The notification e-mail also includes a link to the folder in which the forwarded document is stored.
It is recommended that you send a test mail prior to use.
Using the Remote UI
You can specify the settings using the Remote UI.
1.
Access the Remote UI → click [Settings/Registration] → [Receive/Forward] → [Forwarding Settings].
2.
Register forwarding settings via [Add New Conditions].
NOTE
[Enable This Forwarding Condition] is equivalent to the [Validate/Invalidate] button in the forwarding settings screen on your imageRUNNER ADVANCE machine.
Reference Information
Forwarding File Format
You can receive faxes in the following formats:
Fax/Internet Fax/Intranet Fax
TIFF, PDF, XPS
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