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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding the Scanned Image via Network Scanner onto a Document

Enabling PDF Documents to Be Edited with Adobe Reader (Reader Extensions)

Converting Scanned Documents into the Encrypted Searchable PDF

Printer Driver

Merging and Printing Multiple Documents

Printing a Booklet (Windows)

Printing a Booklet (Mac)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Sharing Received Fax Documents in the Advanced Box

Sharing Sent Fax Documents in the Advanced Box

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box and Advanced Box

Storing and Sending a Document

Creating a Personal Space in the Advanced Box (Open to Public by WebDAV)

Creating a Personal Space in the Advanced Box (Open to Public by SMB)

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Copy Security with Forced Document Scan Lock and Secure Watermark

Preventing Other Users to See the Printed Documents

Hard Disk Data Security

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing and Copying with the Original Background Images

Printing Files Stored in the USB Memory Directly from the Machine

Printing Files Created with Different Applications as a Single File

Creating Address Labels by Scanning Business Cards

Pausing Print Jobs to Change Settings (Hold)

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Using Advanced Box (imageRUNNER ADVANCE Desktop)

Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Fax » Sharing Received Fax Documents in the Advanced Box
Sharing Received Fax Documents in the Advanced Box
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By sending the received fax documents to the Advanced Box, you can share and view the documents without printing. The documents stored in the Advanced Box can be printed using a desired printer. For instance, when the machine receives a fax document, you can print the document using a printer nearby or a printer without fax lines.
Required Condition
Network settings are set.
Fax can be used.
NOTE
The following settings are required to use the Shared Space of the Advanced Box.
[Use SMB Server] is set to 'On'.
(1)
Press (Settings/Registration) → [Preferences] → [Network] → [SMB Server Settings].
(2)
Set [Use SMB Server] to 'On' → press [OK].
[Open to Public] is set to [By SMB].
(1)
Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Advanced Box Settings] → [Open to Public].
(2)
Select [By SMB] → press [OK].
[Prohibit Writing from External] is set to 'Off'.
(1)
Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Advanced Box Settings] → [Prohibit Writing from External].
(2)
Select [Off] → press [OK].
This section describes the procedure for sending the received fax documents to the Shared Space in the Advanced Box which is opened to public by SMB, and printing the documents using a printer nearby.
The screens may differ, depending on the model of the machine and on attached optional products.
Follow the procedures below.
Creating a Folder in the Advanced Box
Registering an Address of the Folder
Setting the Forwarding Condition
Printing Fax Documents Using a Printer Nearby
Creating a Folder in the Advanced Box
1.
Press [Scan and Store] on the Main Menu screen.
2.
Press [Advanced Box].
3.
Select [Shared Space].
4.
Press [Folder Operations].
5.
Press [Create Folder].
6.
Enter the folder name → press [OK].
A new folder is created.
Registering an Address of the Folder
1.
Press (Settings/Registration) → [Set Destination] → [Register Destination] → [Register New Dest.].
2.
Press [File].
3.
Press [Name] → enter a name of the created folder → set [Host Name] and [Folder Path].
Name:
Enter a name for the file server.
Host Name:
Enter the IP address of the destination plus "/share" to save to the Shared Space.
example:
//172.24.23.187/share
Folder Path:
Specify the folder under the Shared Space (share).
4.
Press [Next] → [OK] → [Close] → [Close].
The address of the created folder is registered in the Address Book.
Setting the Forwarding Condition
1.
Press (Settings/Registration) → [Function Settings] → [Receive/Forward] → [Common Settings] → [Forwarding Settings] → [Forward w/o Conditions].
2.
Press [Forwarding Destination].
3.
Press [Address Book].
4.
Select the created folder for the destination.
5.
Press [OK].
6.
Press [Fwd Done Notice].
7.
Select the destination you want to send a forwarding done notice → press [OK].
8.
Press [OK].
9.
[Forward w/o Conditions] is displayed in the forwarding settings. Select [Forward w/o Conditions] → press [Validate/Invalidate] to set it to 'On'.
10.
Press [Close] → [Close].
All received fax documents are now sent to the created folder. When forwarding fax documents is complete, the forwarding done notice is sent to the specified address.
Printing Fax Documents Using a Printer Nearby
After receiving the forwarding done notice, access the created folder from the computer.
This section uses Windows 7 as an example.
1.
Click [Start] → [Programs] → [Accessories] → [Windows Explorer] → enter the following path in [Address]. (case sensitive)
\\<IP address of this machine>
2.
Select the [share] folder in the Advanced Box.
3.
Open the created folder.
4.
Open the fax document and print it using a printer nearby.
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