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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding the Scanned Image via Network Scanner onto a Document

Enabling PDF Documents to Be Edited with Adobe Reader (Reader Extensions)

Converting Scanned Documents into the Encrypted Searchable PDF

Printer Driver

Merging and Printing Multiple Documents

Printing a Booklet (Windows)

Printing a Booklet (Mac)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Sharing Received Fax Documents in the Advanced Box

Sharing Sent Fax Documents in the Advanced Box

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box and Advanced Box

Storing and Sending a Document

Creating a Personal Space in the Advanced Box (Open to Public by WebDAV)

Creating a Personal Space in the Advanced Box (Open to Public by SMB)

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Copy Security with Forced Document Scan Lock and Secure Watermark

Preventing Other Users to See the Printed Documents

Hard Disk Data Security

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing and Copying with the Original Background Images

Printing Files Stored in the USB Memory Directly from the Machine

Printing Files Created with Different Applications as a Single File

Creating Address Labels by Scanning Business Cards

Pausing Print Jobs to Change Settings (Hold)

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Using Advanced Box (imageRUNNER ADVANCE Desktop)

Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Security » Copy Security with Forced Document Scan Lock and Secure Watermark
Copy Security with Forced Document Scan Lock and Secure Watermark
08JK-2CF
You can implement security measures such as Document Scan Lock or Secure Watermark to help prevent unauthorized copying and information leakage. These modes can be set by administrator so that it is always reflected on the output by the general users.
Secure Watermark
This mode enables you to embed text, such as "CONFIDENTIAL," the date and time, or custom characters on the output so that the embedded text appears when the copies are copied. You can prevent unauthorized copying by the third party because you can distinguish between the original and copies of originals.
Original
Copy A
(Secure Watermark Is Set)
Copy B
(Copy of Copy A)

Original
Copy C
([Print Vertically] Is Selected)
Copy D
(Copy of Copy C)
Document Scan Lock
This mode enables you to embed scan lock information and tracking information on the copies/prints to restrict job operation. When the output with embedded information is scanned, the machine restricts operation according to the specified settings of embedded scan lock information.
With this settings, you can restrict unauthorized copying/printing, and also analyze embedded information on the output and find out who, when, and with which machine the copy or print was made.
You can embed the information using the TL code or QR code.
Original
Copy/Print
Output
Copy/Store/Print
Jobs are restricted.
TL Code
The dots are printed in the background of output.
Original
Copy/Print
Output
QR Code
A QR code is printed at the specified print position on the output.
The illustration of the QR code is a sample image.
This section describes how to set the Forced Secure Watermark function and Document Scan Lock function using the QL code to embed information.
Required Condition
You are logged in as the administrator.
The Secure Watermark is activated.
The Document Scan Lock Kit is activated.
Follow the procedures below.
Selecting the Code for Document Scan Lock
Specifying the Document Scan Lock Operational Settings (QR code)
Setting Forced Document Scan Lock mode and Secure Watermark
Adjusting the QR Code Print Position
Selecting the Code for Document Scan Lock
IMPORTANT
After changing the code to use, restart the machine.
1.
Press (Settings/Registration) → [Function Settings] → [Common] → [Document Scan Lock Operational Settings].
2.
Press [Use Document Scan Lock].
3.
Select [Use QR Code] → press [OK].
Specifying the Document Scan Lock Operational Settings (QR code)
1.
Press (Settings/Registration) → [Function Settings] → [Common] → [Document Scan Lock Operational Settings].
2.
Press [Document Scan Lock QR Code Settings].
3.
Specify the device operations when a QR code is detected.
Select [A Mode (Standard)].
If the QR code with [Prohibit All] is scanned, the job is canceled.
4.
Select whether to restrict functions which affect the Document Scan Lock function.
Select [Off].
5.
Press [OK].
Setting Forced Document Scan Lock Mode and Secure Watermark
1.
Press (Settings/Registration) → [Function Settings] → [Common] → [Print Settings] → [Secure Watermark/Document Scan Lock].
2.
Press [Forced Secure Watermark/Doc. Scan Lock].
3.
Press [Sec. Water. + Scan Lock] for <Copy>.
4.
Specify the watermark settings.
Set each item as follows:
Press [Watermark] → press the <Watermark Type> drop-down list → select [CONFIDENTIAL].
Select [54.0 pt] for <Size>.
Select [Magenta] for <Color>.
Select [None] for <Background Pattern>.
Press [White Letters on Colored Bkg.].
5.
Press [Next].
6.
Select the document scan lock conditions.
Select [Prohibit All] → press [OK].
Specify the settings for <Access Stored Files> and <Printer> as well.
Adjusting the QR Code Print Position
1.
Press (Settings/Registration) → [Function Settings] → [Common] → [Print Settings] → [Secure Watermark/Document Scan Lock].
2.
Press [QR Code Print Position].
3.
Adjust the print position.
Select 'Top Right' → press [OK].
The Forced Secure Watermark and Forced Document Scan Lock using the QL code are now set. When copying, printing, or scanning an original on this machine, the watermark and the document scan lock information are embedded on the output. If the output is scanned, the job is canceled by the embedded QR code. Even if machines without Document Scan Lock function copy the output, the watermark "CONFIDENTIAL" appears, which helps prevent unauthorized copying.
Reference Information
Tracking Information
You can analyze embedded tracking information in the TL code or QR code printed on the output, and find out who, when, and with which machine the document was output. When using the QR code, you can embed two generation tracking information, the first and the last, or the original and the latest, on the output.
For more information, see the manual for Document Scan Code Analyzer for MEAP.
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