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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding the Scanned Image via Network Scanner onto a Document

Enabling PDF Documents to Be Edited with Adobe Reader (Reader Extensions)

Converting Scanned Documents into the Encrypted Searchable PDF

Printer Driver

Merging and Printing Multiple Documents

Printing a Booklet (Windows)

Printing a Booklet (Mac)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Sharing Received Fax Documents in the Advanced Box

Sharing Sent Fax Documents in the Advanced Box

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box and Advanced Box

Storing and Sending a Document

Creating a Personal Space in the Advanced Box (Open to Public by WebDAV)

Creating a Personal Space in the Advanced Box (Open to Public by SMB)

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Copy Security with Forced Document Scan Lock and Secure Watermark

Preventing Other Users to See the Printed Documents

Hard Disk Data Security

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing and Copying with the Original Background Images

Printing Files Stored in the USB Memory Directly from the Machine

Printing Files Created with Different Applications as a Single File

Creating Address Labels by Scanning Business Cards

Pausing Print Jobs to Change Settings (Hold)

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Using Advanced Box (imageRUNNER ADVANCE Desktop)

Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Mail Box and Advanced Box » Creating a Personal Space in the Advanced Box (Open to Public by SMB)
Creating a Personal Space in the Advanced Box (Open to Public by SMB)
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Advanced Box is a storage for sharing information. You can store scanned documents in the Advanced Box of this machine and view the file from a computer, enabling a paperless communication.
Benefits of Using the Advanced Box
Allowing/restricting the use of data according to its content
There are two types of storage in the Advanced Box: the Shared Space and the Personal Space. The files stored in the latter can be kept confidential by restricting access.
Document management using generic data formats
Also, not only can you scan the document with this machine and store it in a file format; such as PDF, JPEG, and TIFF, but you can also print the stored file on this machine at any time with your desired print settings.
Linking data with computers
By accessing the Advanced Box from a computer, you can store files inside the Advanced Box and inside the computer back and forth.
Opening the Advanced Box to the Public
The following two methods are available.
Type
Feature
By SMB
You can open the Advanced Box on the machine to public by using the shared file system of the SMB protocol.
By WebDAV
You can open the Advanced Box on the machine to public by using the file management system on the Web server. If you are using the imagePASS, you must use WebDAV when opening the Advanced Box to public.
Required Condition
Network settings are set.
The user is registered.
You are logged in as the administrator.
This section describes how to create a personal space on the Advanced Box. Since only the logged in user can access the personal space, this is best suited for storing files with high confidentiality.
The screens may differ, depending on the model of the machine and on attached optional products.
The screens may differ, depending on the operating system of your computer.
Follow the procedures below.
Registering User Information
Specifying the Settings to Open by SMB
Creating a Personal Space
Accessing the Advanced Box from a Computer
Registering User Information
Register the information of the user that will use the personal space.
1.
Start the Remote UI → enter the following URL on the Web browser → click [Administrator Login].
http://<IP address of this machine>/
2.
Click [User Access Control for Advanced Box] from the application on the portal screen.
3.
Enter the user name and password → click [Log In].
The default setting for user name is 'Administrator' and the password is 'password'.
The [User Management] page is displayed.
4.
Click [Add User].
5.
Enter each item → click [Add].
The new user information is registered.
Specifying the Settings to Open by SMB
Specify the personal space settings from the control panel of the machine.
1.
Follow the procedures below to set [Use SMB Server] to 'On'.
Press (Settings/Registration) → [Preferences] → [Network] → [SMB Server Settings].
Press [SMB Auth. Settings] → set [Use SMB Authentication] to 'On'.
2.
Follow the procedures below to open the Advanced Box to public by SMB.
Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Advanced Box Settings] → [Open to Public].
Select [By SMB] → press [OK].
3.
Follow the procedures below to set [Authentication Management] to 'On'.
Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Advanced Box Settings] → [Authentication Management].
Select [On] → press [OK].
4.
Follow the procedures below to check whether writing from external is prohibited.
Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Advanced Box Settings] → [Prohibit Writing from External].
Select [Off] → press [OK].
Creating a Personal Space
1.
Follow the procedures below to allow personal space to be created in the Advanced Box.
Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Advanced Box Settings] → [Allow to Create Personal Space].
Select [On] → press [OK].
2.
Press [Scan and Store] or [Access Stored Files] on the Main Menu screen → press [Advanced Box].
The Log In screen is displayed.
3.
Enter the user name and password that were set in step 5 in "Registering User Information" → press [OK].
4.
Press [Edit Personal Space].
5.
Select [Create Personal Space] → press [OK].
A personal space is created in the Advanced Box.
Accessing the Advanced Box from a Computer
This section uses Windows 7 as an example.
1.
Click [Start] → [Programs] → [Accessories] → [Windows Explorer] → enter the following path in <Address>. (case sensitive)
\\<IP address of this machine>\users
To access the shared space, enter the following:
\\<IP address of this machine>\share
2.
Enter the user name and password that were set in step 5 in "Registering User Information" → click [OK].
If you successfully log in, you can access the personal space in the Advanced Box.
Reference Information
Registering Shortcuts
By registering the personal space as a shortcut on your computer, you can use it as a scan folder.
Creating a Folder
You can create folders in the personal space and organize files.
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