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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding the Scanned Image via Network Scanner onto a Document

Enabling PDF Documents to Be Edited with Adobe Reader (Reader Extensions)

Converting Scanned Documents into the Encrypted Searchable PDF

Printer Driver

Merging and Printing Multiple Documents

Printing a Booklet (Windows)

Printing a Booklet (Mac)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Sharing Received Fax Documents in the Advanced Box

Sharing Sent Fax Documents in the Advanced Box

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box and Advanced Box

Storing and Sending a Document

Creating a Personal Space in the Advanced Box (Open to Public by WebDAV)

Creating a Personal Space in the Advanced Box (Open to Public by SMB)

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Copy Security with Forced Document Scan Lock and Secure Watermark

Preventing Other Users to See the Printed Documents

Hard Disk Data Security

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing and Copying with the Original Background Images

Printing Files Stored in the USB Memory Directly from the Machine

Printing Files Created with Different Applications as a Single File

Creating Address Labels by Scanning Business Cards

Pausing Print Jobs to Change Settings (Hold)

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Using Advanced Box (imageRUNNER ADVANCE Desktop)

Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Fax » Handling Junk Faxes
Handling Junk Faxes
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You can set the machine to not print out junk faxes received by the machine.
The Confidential Fax Inbox, like the Memory RX Inbox, temporarily stores documents received via Fax, Internet Fax, or Intranet Fax.
However, unlike the Memory RX Inbox, you can store received documents in one of up to 50 folders in the Confidential Fax Inbox, based on the sender's registration number. You can also restrict access to each folder by assigning a password.
The Confidential Fax Inbox is a fax solution which offers comprehensive security, ensuring only authorized individuals can view received documents. Users with access to the received documents can perform the operations shown below.
Benefits from Not Printing Junk Faxes
Conserves paper
By not printing junk faxes that will be thrown away without being read, you can save paper resources.
Required Condition
Fax can be used.
You are logged in as the administrator.
This section describes how to set the machine to store all received junk faxes in a "Junk Fax" box in the Confidential Fax Inboxes without printing them, and only print out faxes received from known business partners after saving them in a "Work" box.
The screens may differ, depending on the model of the machine and on attached optional products.
Follow the procedures below.
Naming the Confidential Fax Inboxes
Setting the Forwarding Conditions for the "Junk Fax" Box
Setting the Forwarding Conditions for the "Work" Box
Naming the Confidential Fax Inboxes
1.
Press (Settings/Registration) → [Function Settings] → [Receive/Forward] → [Common Settings] → [Set Fax/I-Fax Inbox] → [Set/Register Confidential Fax Inboxes].
2.
Press the number for the Confidential Fax Inbox to rename to "Junk Fax" → press [Register Box Name].
3.
Enter <Junk Fax> on the keyboard screen → press [OK] → [OK].
4.
Press the number for another Confidential Fax Inbox to rename to "Work" → press [Register Box Name].
5.
Enter <Work> on the keyboard screen → press [OK] → [OK] → [Close].
Setting the Forwarding Conditions for the "Junk Fax" Box
1.
Press (Settings/Registration) → [Function Settings] → [Receive/Forward] → [Common Settings] → [Forwarding Settings].
2.
Press [Forward w/o Conditions].
3.
Select [Fax: Line 1] for the receiving method.
4.
Press [Forwarding Destination] → [Confidential Fax Inbox].
5.
Select "Junk Fax" → press [OK] → [OK].
All received faxes are now set to be moved to the "Junk Fax" box without being printed to paper.
Setting the Forwarding Conditions for the "Work" Box
You can operate this procedure using the touch panel display or the Remote UI.
Using the Touch Panel Display
1.
Press [Register].
2.
Press [Condition Name] → enter an appropriate name for the condition → press [OK].
3.
Press [Conditions] → select [Fax: Line 1] for the receiving method.
4.
Select [Equals] for the destination number → enter the fax number of the business partner → press [OK].
5.
Press [Forwarding Destination] → [Confidential Fax Inbox].
6.
Select [On] for saving/printing received files.
7.
Select "Work" → press [OK] → [OK].
8.
Select the registered forwarding condition → press [Validate/Invalidate].
The forwarding condition is enabled, and the specified faxes are now set to be moved to the "Work" box.
9.
From this point on, it is recommended that you periodically check the "Junk Fax" box, and if you find any required faxes, add forwarding conditions so that those faxes are forwarded to the "Work" box.
Using the Remote UI
You can specify the forwarding settings using the Remote UI.
1.
Access the Remote UI → click [Settings/Registration] → [Receive/Forward] → [Forwarding Settings].
2.
Click [Add New Conditions...] → specify the forwarding settings.
Reference Information
Print List
Follow the procedures below to print out the information of the forwarding settings.
1.
Press (Settings/Registration) → [Function Settings] → [Receive/Forward] → [Common Settings] → [Forwarding Settings].
2.
Select the forwarding condition to print → press [Print List].
3.
Press [Yes] on the confirmation screen to print the list of forwarding settings.
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