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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding the Scanned Image via Network Scanner onto a Document

Enabling PDF Documents to Be Edited with Adobe Reader (Reader Extensions)

Converting Scanned Documents into the Encrypted Searchable PDF

Printer Driver

Merging and Printing Multiple Documents

Printing a Booklet (Windows)

Printing a Booklet (Mac)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Sharing Received Fax Documents in the Advanced Box

Sharing Sent Fax Documents in the Advanced Box

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box and Advanced Box

Storing and Sending a Document

Creating a Personal Space in the Advanced Box (Open to Public by WebDAV)

Creating a Personal Space in the Advanced Box (Open to Public by SMB)

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Copy Security with Forced Document Scan Lock and Secure Watermark

Preventing Other Users to See the Printed Documents

Hard Disk Data Security

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing and Copying with the Original Background Images

Printing Files Stored in the USB Memory Directly from the Machine

Printing Files Created with Different Applications as a Single File

Creating Address Labels by Scanning Business Cards

Pausing Print Jobs to Change Settings (Hold)

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Using Advanced Box (imageRUNNER ADVANCE Desktop)

Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » E-Mail » Using a Shared Address Book
Using a Shared Address Book
08JK-2AX
You can access address books on a server via the network. Address books on a server are accessed from the machine as "remote address books."
Benefits of Using Profiles
Reducing the cost of registering and changing destinations for each device.
Required Condition
Network settings are set.
You are logged in as the administrator.
This section describes the procedure for specifying the remote address book settings on the server and the machine, obtaining the remote address book from the server, and accessing the shared address book.
The screens may differ, depending on the model of the machine and on attached optional products.
Follow the procedures below.
Setting the Remote Address Book on the Server
Setting the Remote Address Book on the Machine
Accessing the Shared Address Book
Setting the Remote Address Book on the Server
You can operate this procedure using the touch panel display or the Remote UI.
Using the Touch Panel Display
1.
Press (Settings/Registration) → [Set Destination] → [Make Remote Add. Book Open] → [Make Address Book Open].
2.
Select [On] → press [OK].
The setting of remote address book on the server is specified.
Using the Remote UI
You can specify the settings using the Remote UI.
1.
Access the Remote UI → click [Settings/Registration] → [Set Destination] → [Make Remote Address Book Open].
2.
Select [Make Address Book Open] → click [OK].
Setting the Remote Address Book on the Machine
It is necessary to specify the host name or IP address for the server machine.
Using the Touch Panel Display
1.
Press (Settings/Registration) → [Set Destination] → [Acquire Remote Address Book] → [Acquire Address Book].
2.
Select [On] → press [OK].
3.
Press (Settings/Registration) → [Set Destination] → [Acquire Remote Address Book] → [Remote Address Book Server Address].
4.
Enter the host name or the IP address → press [OK].
The setting of the remote address book on the machine is specified.
Using the Remote UI
You can specify the settings using the Remote UI.
1.
Access the Remote UI → click [Settings/Registration] → [Set Destination] → [Acquire Remote Address Book].
2.
Select [Acquire Address Book] → click [OK].
3.
Click [Acquire Remote Address Book].
4.
Enter the remote address book server address → click [OK].
Accessing the Shared Address Book
1.
On the Main Menu screen of the client machine, press [Scan and Send] → [Address Book] → [Change Add. Book] → [Remote] → browse the shared address book.
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