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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding the Scanned Image via Network Scanner onto a Document

Enabling PDF Documents to Be Edited with Adobe Reader (Reader Extensions)

Converting Scanned Documents into the Encrypted Searchable PDF

Printer Driver

Merging and Printing Multiple Documents

Printing a Booklet (Windows)

Printing a Booklet (Mac)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Sharing Received Fax Documents in the Advanced Box

Sharing Sent Fax Documents in the Advanced Box

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box and Advanced Box

Storing and Sending a Document

Creating a Personal Space in the Advanced Box (Open to Public by WebDAV)

Creating a Personal Space in the Advanced Box (Open to Public by SMB)

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Copy Security with Forced Document Scan Lock and Secure Watermark

Preventing Other Users to See the Printed Documents

Hard Disk Data Security

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing and Copying with the Original Background Images

Printing Files Stored in the USB Memory Directly from the Machine

Printing Files Created with Different Applications as a Single File

Creating Address Labels by Scanning Business Cards

Pausing Print Jobs to Change Settings (Hold)

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Using Advanced Box (imageRUNNER ADVANCE Desktop)

Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Fax » Sharing Sent Fax Documents in the Advanced Box
Sharing Sent Fax Documents in the Advanced Box
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By adding the Advanced Box as a destination when sending a fax document, you can check the document after it has been sent.
Benefits of Using the Scan and Store Function when Sending Fax Documents
Fax documents can be sent not only to the destination fax number, but also to the Advanced Box for future reference.
By specifying a shared folder in the Advanced Box as the fax destination, multiple users can check the fax sent document.
Required Condition
Network settings are set.
The Fax function is available for use.
NOTE
The following settings are required to use the Shared Space of the Advanced Box.
[Use SMB Server] is set to 'On'.
(1)
Press (Settings/Registration) → [Preferences] → [Network] → [SMB Server Settings].
(2)
Set [Use SMB Server] to 'On' → press [OK].
[Open to Public] is set to [By SMB].
(1)
Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Advanced Box Settings] → [Open to Public].
(2)
Select [By SMB] → press [OK].
[Prohibit Writing from External] is set to 'Off'.
(1)
Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Advanced Box Settings] → [Prohibit Writing from External].
(2)
Select [Off] → press [OK].
This section describes the procedure for sending fax documents to the Shared Space of an Advanced Box which is opened externally by SMB, enabling multiple users to view sent documents.
The screens may differ, depending on the model of the machine and the optional products available for use.
Follow the procedures below.
Creating a Folder for Sent Fax Documents in the Advanced Box
Registering the Address of the Folder for Sent Fax Documents in the Address Book
Sending a Fax
Viewing a Sent Fax Document
Creating a Folder for Sent Fax Documents in the Advanced Box
1.
Press [Scan and Store] on the Main Menu screen.
2.
Press [Advanced Box].
3.
Select [Shared Space].
4.
Press [Folder Operations].
5.
Press [Create Folder].
6.
Enter 'FAX' for the folder name → press [OK].
A new folder is created.
Registering the Address of the Folder for Sent Fax Documents in the Address Book
1.
Press (Settings/Registration) → [Set Destination] → [Register Destination] → [Register New Dest.].
2.
Press [File].
3.
Press the Protocol drop-down list → select [Windows (SMB)] as the send protocol → enter [Name], [Host Name], and [Folder Path] of the folder for sent fax documents you created in the Advanced Box.
Enter "\\<IP address of the machine>\share" for [Host Name].
Enter "\FAX" for [Folder Path].
4.
Press [Next] → [OK] → [Close] → [Close].
The address of the folder you created for sent fax documents is registered in the Address Book.
Sending a Fax
1.
Place your original in the feeder or on the platen glass → press [Scan and Send] on the Main Menu screen.
NOTE
If the Main Menu screen is not displayed, press (Main Menu).
2.
Press [Address Book].
3.
Select the desired destinations → press [OK].
Select the destination to send the fax document to and the folder for sent fax documents in the Advanced Box as the destinations.
4.
Press (Start).
Viewing a Sent Fax Document
You can access the folder for sent fax documents in the Advanced Box of the machine from a computer.
This section uses Windows 7 as an example.
1.
Click [Start] → [All Programs] → [Accessories] → [Windows Explorer] → enter the following path for <Address>. (Case sensitive.)
\\<IP address of this machine>
2.
Open the [share] in the Advanced Box.
3.
Open the [FAX] folder.
4.
Open and check the fax document.
Reference Information
Loopback Address
To send to the Advanced Box of a machine from the same machine, it is recommended that you specify a loopback address (an address that indicates the machine on the network). Specify the loopback address as follows:
Using an IP address (IPv4 format):
127.0.0.1
Using an IP address (IPv6 format):
[::1]
Using a host name:
localhost
If you specify a loopback address, you can use the following functions:
You can use the URI sending function to notify a user via e-mail that a file has been saved. For details, see "Specifying the URI TX Settings."
You can save to the Advanced Box even if [Prohibit Writing from External] is set to 'On' in [Function Settings] (Settings/Registration).
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