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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding the Scanned Image via Network Scanner onto a Document

Enabling PDF Documents to Be Edited with Adobe Reader (Reader Extensions)

Converting Scanned Documents into the Encrypted Searchable PDF

Printer Driver

Merging and Printing Multiple Documents

Printing a Booklet (Windows)

Printing a Booklet (Mac)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Sharing Received Fax Documents in the Advanced Box

Sharing Sent Fax Documents in the Advanced Box

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box and Advanced Box

Storing and Sending a Document

Creating a Personal Space in the Advanced Box (Open to Public by WebDAV)

Creating a Personal Space in the Advanced Box (Open to Public by SMB)

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Copy Security with Forced Document Scan Lock and Secure Watermark

Preventing Other Users to See the Printed Documents

Hard Disk Data Security

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing and Copying with the Original Background Images

Printing Files Stored in the USB Memory Directly from the Machine

Printing Files Created with Different Applications as a Single File

Creating Address Labels by Scanning Business Cards

Pausing Print Jobs to Change Settings (Hold)

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Using Advanced Box (imageRUNNER ADVANCE Desktop)

Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Fax » Automatically Forwarding Received Faxes to a Computer
Automatically Forwarding Received Faxes to a Computer
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You can automatically forward faxes from your machine to a computer.
Benefits of Forwarding to a Computer
By digitizing your documents, you can reduce the space required to store documents, improve search performance, and promote the productive reuse of your documents.
Junk faxes can be viewed and erased on the computer, enabling you to save on machine-related paper, toner, and maintenance costs.
You can check faxes without leaving your desk.
Required Condition
The Fax function is available for use.
The Send function is available for use.
Network settings are set.
You are logged in as the administrator.
This section describes how to set conditions to automatically forward faxes received from Company A to a shared folder accessible by employee B, and forward all faxes received from unspecified destinations to the Administration Division computer.
The screens may differ, depending on the model of the machine and on attached optional products.
Follow the procedures below.
Registering a Forwarding Destination
Setting a Forwarding Condition
Forwarding Faxes from Unrecognized Senders
Registering a Forwarding Destination
Register employee B's shared folder from the Remote UI.
1.
Start your Web browser → enter the IP address of the machine in [Address].
http://<IP address of this machine>/
The portal page of the Remote UI is displayed.
2.
Click [Address Book] → [Address List 01] on the address list screen.
3.
Click [Register New Destination].
The screen for registering new destinations is displayed.
4.
From the <Type> drop-down list, select [File] → specify the information for each item on the register destinations screen.
5.
Specify each setting.
Name
Enter a name for the destination.
Protocol
Select [Windows (SMB)].
Host Name
\\Computer name\PDF-Scan (Enter the computer name that you checked in step 1 in " Creating a Shared Folder (For Windows)", or step 2 in "Creating a Shared Folder (For Mac).")
Folder Path
If you want to create a folder named "Temporary" in the PDF-Scan folder, enter '\Temporary'. You can send without entering this field.
User Name
Enter the sender's user name (the name used to log in to the computer).
Password
Enter the password that corresponds with the user name.
Confirm
Enter the password again.
6.
Press [OK].
The destination you entered is registered.
Setting a Forwarding Condition
Specify the settings to automatically forward faxes received from Company A.
You can operate this procedure using the touch panel display or the Remote UI.
Using the Touch Panel Display
1.
Press (Settings/Registration) → [Function Settings] → [Receive/Forward] → [Common Settings] → [Forwarding Settings] → [Register].
2.
Press [Conditions].
3.
Select [Fax: Line Shared] from the <Receive Method:> drop-down list → select [Equals] from the <Fax Number> drop-down list.
4.
Enter the fax number for Company A using - (numeric keys) → press [OK].
Example: 0011111111
NOTE
The registered fax number for the sender may contain irregularities such as "dial zero", spaces, or the country code. Forwarding conditions may change depending on such irregularities. If you are unsure of the presence of irregularities, select [Contains] instead of [Equals].
For example, if you are unsure whether the sender's fax number is '03-3123-4567' or '003-3123-4567', select [Contains] and enter '03-3123-4567' for the fax number.
You can omit hyphens and spaces. In this case, enter '0331234567' for '03-3123-4567'.
5.
Press [Condition Name] → enter 'Faxes from Company A'.
6.
Press [Forwarding Destination].
7.
Select [Address Book].
8.
Select employee B's shared folder for the forwarding destination → press [OK].
9.
Press [File Name] → enter 'Fax from Company A'.
You can enter a desired file name. The specified name will be used for files forwarded to and stored in the shared folder.
The date and time (e.g. 201209011230) are appended to each file name. If no name is set, the date and time are appended, and cannot be deleted.
10.
You can also print while forwarding. Select [On] from the [Store/Print Received File].
11.
Press [OK] to close.
12.
Select the registered forwarding condition → press [Validate/Invalidate] to set the forwarding condition to 'On'.
NOTE
Take note that if the forwarding condition is set to 'Off', faxes are output instead of automatically forwarding to a computer.
Using the Remote UI
You can specify the forwarding settings using the Remote UI.
1.
Access the Remote UI → select [Settings/Registration] → [Receive/Forward] → [Forwarding Settings].
2.
Register forwarding settings via [Add New Conditions].
Forwarding Faxes from Unrecognized Senders
You can operate this procedure using the touch panel display or the Remote UI.
Using the Touch Panel Display
1.
Press (Settings/Registration) → [Function Settings] → [Receive/Forward] → [Common Settings] → [Forwarding Settings] → [Forward w/o Conditions].
2.
Press [Forwarding Destination].
3.
Press [Address Book].
4.
Select the Administration Division computer for the destination → press [OK] → [OK].
5.
[Forward w/o Conditions] is displayed in the forwarding settings. Select [Forward w/o Conditions] → press [Validate/Invalidate] to set it to 'On'.
Using the Remote UI
You can set the Forward w/o Conditions using the Remote UI.
1.
Access the Remote UI → click [Settings/Registration] → [Receive/Forward] → [Forwarding Settings].
2.
Click [Forwarding without Conditions] → specify the receive method, forwarding destination, forwarding done notice, and other settings.
[Enable This Forwarding Condition] is equivalent to the [Validate/Invalidate] button in the forwarding settings screen on your imageRUNNER ADVANCE machine.
Reference Information
Forwarding by Fax Line (Optional)
If the Super G3 2nd Line Fax Board is installed, you can specify different forwarding settings for each fax line (Fax Lines 1 and 2).
Example: If the fax lines for the Administration and Accounting Divisions are different.
Fax Line 1: 0000-1111 (Administration Division)
Fax Line 2: 0000-2222 (Accounting Division)
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