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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding an Image Scanned via Network Scanner to a Document

Converting Scanned Documents into Encrypted Searchable PDF

Using an Advanced Box on the Network

Printer Driver

Merging and Printing Multiple Documents (Windows)

Printing a Booklet (Windows)

Printing a Booklet (Mac OS)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac OS)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Secured Print

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing Files Stored in USB Memory Directly from the Machine

Creating Address Labels by Scanning Business Cards

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage Between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Automatically Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending a Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Performing Complex Tasks at the Touch of a Button: Workflow Composer » Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)
Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)
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You can create a Personal flow using Workflow Composer based on a Shared flow created with Workflow Composer Editor.
Benefits of Shared and Personal Flows
Manage flows by user or by group
Shared flows can be executed by all users. Personal flows can only be executed by users specified as owners of the flow. By effectively using Shared and Personal flows, you can manage flows on a user or group basis, according to your needs.
Required Condition
Workflow Composer is installed in the machine you are using.
Users of the machine you are using are managed with an authentication system (User Authentication).
This section describes how to duplicate and edit a flow to create a Personal flow using Workflow Composer.
The screens may differ, depending on the model of the machine and on attached optional products.
Follow the procedures below.
Duplicating a Flow
Editing a Flow
Duplicating a Flow
1.
Enter [User Name] and [Password] on the Log In screen of a machine with Workflow Composer installed → press [Log In].
The Main Menu screen is displayed.
As an example, 'John' is used for [User Name], and 'password' is used for [Password].
2.
Press [Workflow Composer] on the Main Menu screen.
NOTE
If [Workflow Composer] is not displayed on the Main Menu screen, press [Show All]. If [Workflow Composer] is still not displayed on the Main Menu screen, perform the procedures below to confirm whether Workflow Composer has been started.
1.
Start the Web browser on your computer → enter 'http://<IP address of the machine>:8000/sms/' in the Address field.
2.
Enter the password to log in to SMS.
3.
Click [MEAP Application Management].
4.
Change the status of Workflow Composer to 'Start'.
3.
Press [Shared] → [Register/Edit].
4.
Select the flow to duplicate ([Reduce paper size and send]) → press [Duplicate].
The flow is duplicated with the name [Reduce paper size and send*].
5.
Press [Close].
Editing a Flow
Edit a duplicated Shared flow to create a Personal flow.
1.
Select the duplicated flow ([Reduce paper size and send*]) →press [Details/Edit].
If the Workflow Composer Basic Features screen is displayed, press [Register/Edit].
2.
Press [Flow Name] → change the flow name to 'Reduce paper size and send 2'.
3.
Press [Shared] then [Personal] for [Register To] to deselect it → [Next].
By pressing [Shared] and canceling the setting before pressing [Personal], the flow is registered only as a Personal
flow.
4.
Press [Print] for [Output].
5.
Press [Print Settings].
6.
Press [2-Sided].
7.
Select [Book Type] or [Calendar Type] → [OK].
8.
Press [OK] → [OK].
9.
Press [Close].
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