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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding an Image Scanned via Network Scanner to a Document

Converting Scanned Documents into Encrypted Searchable PDF

Using an Advanced Box on the Network

Printer Driver

Merging and Printing Multiple Documents (Windows)

Printing a Booklet (Windows)

Printing a Booklet (Mac OS)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac OS)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Secured Print

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing Files Stored in USB Memory Directly from the Machine

Creating Address Labels by Scanning Business Cards

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage Between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Automatically Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending a Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Digitizing Paper Documents » Converting Scanned Documents into Encrypted Searchable PDF
Converting Scanned Documents into Encrypted Searchable PDF
0R9W-21S
By using the Searchable PDF mode, you can convert paper documents into text searchable PDF files. For example, you can save space by digitizing paper documents such as curriculum vitae. Encrypting PDF files enables you to restrict unauthorized users from opening files and searching information. If you set a password when you send scanned documents, you can prevent information leakage that occurs when the documents are sent to the wrong destination.
Benefits of the Searchable PDF Mode
The searchable PDF mode enables you to perform OCR (optical character recognition) to extract data that can be recognized as text from the scanned image, and add it as a transparent layer of text to create a PDF file that is searchable. This mode enables you to search necessary information quickly from PDF files.
Benefits of the Encrypted PDF Mode
You can encrypt PDF files by setting a password. Only users who enter the correct password can open, print, or change the PDF. To use this function, the Universal Send Security Feature Set is required.
Required Condition
The Universal Send Security Feature Set is activated.
This section describes the procedure for creating a searchable PDF with restricted viewing access, and sending the PDF to the specified destination.
The appearance of the screens may differ from the ones you actually see, depending on the model of the machine you are using and the optional products available for use.
The screens may differ, depending on the model of the machine and on attached optional products.
Follow the procedures below.
Specifying the OCR (Text Searchable) Settings
Encrypting and Sending the PDF
Specifying the OCR (Text Searchable) Settings
IMPORTANT
Text may not be detected correctly, depending on the background color, style and size of the characters in the image.
1.
Place your originals → press [Scan and Send] on the Main Menu screen.
NOTE
If the Main Menu screen is not displayed, press [Main Menu].
2.
Specify the destination → press the File Format button.
3.
Select [PDF] → press [Set Details].
4.
Press [OCR(Text Searchable)] → [OK].
5.
Press [OK].
Encrypting and Sending the PDF
1.
Press the File Format button on the [Scan and Send] screen.
2.
Select [PDF] → press [Set Details].
3.
Press [Encrypt].
4.
Specify each setting.
Set [Password Required to Open a Document] to 'On' → enter a password for the file in [Password to Open a Doc.].
5.
Press [OK] → [OK] → [OK].
6.
Press (Start) to send the PDF.
A text searchable PDF file is sent to the specified destination. To open this PDF file, the password set in step 4 is required.
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