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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding an Image Scanned via Network Scanner to a Document

Converting Scanned Documents into Encrypted Searchable PDF

Using an Advanced Box on the Network

Printer Driver

Merging and Printing Multiple Documents (Windows)

Printing a Booklet (Windows)

Printing a Booklet (Mac OS)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac OS)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Secured Print

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing Files Stored in USB Memory Directly from the Machine

Creating Address Labels by Scanning Business Cards

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage Between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Automatically Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending a Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Advanced Copying and Printing » Creating Address Labels by Scanning Business Cards
Creating Address Labels by Scanning Business Cards
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By scanning with the OCR (Text Searchable) function, you can convert business cards into text searchable PDF files. The Searchable PDF mode is useful in various situations. This section explains how to create address labels using the [Mail Merge] function of Microsoft Word 2003.
Benefits of the Searchable PDF or OOXML mode
The searchable PDF or OOXML mode enables you to perform OCR (optical character recognition) to extract data that can be recognized as text from the scanned image, and add it as a transparent layer of text to create a PDF or OOXML file that is searchable. This mode enables you to search necessary information quickly from PDF or OOXML files.
The scanned business cards can be stored in a desired location, from the Advanced Box of the another machine on the network, to memory media.
This section uses the procedure for storing the scanned data in memory media as an example.
The screens may differ, depending on the model of the machine and on attached optional products.
Required Condition
Network settings are set.
IMPORTANT
Text may not be detected correctly, depending on the background color, style and size of the characters in the image.
Follow the procedures below.
Converting and Storing a Business Card as a Searchable PDF File
Creating an Address Label by Copying Texts from a PDF File to Microsoft Word
Printing an Address Label from Microsoft Word
Converting and Storing a Business Card as a Searchable PDF File
1.
Press [Scan and Store] on the Main Menu screen.
2.
Press [Memory Media].
3.
Select the memory media.
4.
Select the directory in which you want to store the scanned data.
5.
Place the business cards on the platen glass.
By mounting the business cards on a board, you can scan several cards at one time.
6.
Press [Scan].
7.
Specify the desired scan settings.
Press [Scan Size].
Select [LTR] → press [OK].
Press [File Name].
Enter a name for the scanned data → press [OK].
8.
Press [File Format].
9.
Select [PDF] → press [Set Details].
10.
Press [OCR (Text Searchable)] → [OK] → [OK].
11.
Press (Start).
A searchable PDF file is stored in the memory media.
12.
Connect the memory media in which the searchable PDF is stored, to a computer.
This section uses Windows 7 as an example.
Click [Start] → [Computer] → select the memory media.
Open the directory where the searchable PDF file is stored.
13.
Open the searchable PDF file.
Confirm that text is selectable.
Creating an Address Label by Copying Texts from a PDF File to Microsoft Word
This section uses Microsoft Word 2003 as an example.
1.
Open a new Microsoft Word document → click [Tools] → [Letters and Mailings] → [Mail Merge].
2.
Select [Labels] for [Select document type] → click [Next].
3.
Select [Change document layout] for [Select starting document] → click [Label options].
4.
Select the size of labels for [Label products] → click [OK] → [Next].
5.
Select [Type a new list] for [Select recipients] → click [Create].
6.
Copy necessary texts from the searchable PDF file into the [New Address List] dialog box to create an address list.
Confirm that small characters have been correctly detected.
After entering the information of one business card, click [New Entry] to proceed to the next card.
When you finish entering the information for all the business cards, click [Close].
7.
Enter a file name → click [Save].
8.
Click [Select All] → [OK] → [Next].
9.
Click [Address block] in [Arrange your labels].
10.
Specify the layout of the label → click [OK] → [Next].
11.
Check the preview of the label, and click [Next] if the preview is adequate.
Printing an Address Label from Microsoft Word
1.
Click [Print] in [Complete the merge].
2.
Select [All] for [Print records] → click [OK].
3.
Click [Properties].
4.
Select [Print] for [Output Method].
5.
Click the [Paper Source] tab → select the paper source that contains labels → click [OK].
6.
Click [OK].
Address labels are output.
You can make use of the printed address labels, for example, on envelopes.
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