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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding an Image Scanned via Network Scanner to a Document

Converting Scanned Documents into Encrypted Searchable PDF

Using an Advanced Box on the Network

Printer Driver

Merging and Printing Multiple Documents (Windows)

Printing a Booklet (Windows)

Printing a Booklet (Mac OS)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac OS)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Secured Print

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing Files Stored in USB Memory Directly from the Machine

Creating Address Labels by Scanning Business Cards

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage Between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Automatically Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending a Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Internet Fax/Intranet Fax » Receiving a Document via Internet Fax
Receiving a Document via Internet Fax
0R9W-22S
Internet Fax (I-fax) is a function that enables you to send and receive images via the Internet, as opposed to a telephone line.
Benefits of Using Internet Fax
Reduce transmission costs
G3 FAX transmission costs increase with transmission time and distance. If a line with fixed rate is installed, you can control the transmission cost because the cost of I-fax is fixed regardless of the transmission time and distance. It is recommended that you use this when sending and receiving documents with a large number of pages.
High resolution transmission
You can receive at a resolution of up to 600 dpi. (for Full mode)

Required Condition
Network settings are set.
The sender knows the I-fax address for your machine.
This section describes how to receive I-fax via Full mode from an IPv4 environment.
The screens may differ, depending on the model of the machine and on attached optional products.
1.
Follow the procedures below to check whether the DNS server address settings are set.
Press (Settings/Registration) → [Preferences] → [Network] → [TCP/IP Settings] → [DNS Settings] → [DNS Server Address Settings].
If they are not set, ask the administrator to set the IP addresses for DNS primary server and DNS secondary server.
NOTE
The DNS server is a server that converts the domain name, which is the computer name on the internet, into an IP address.
2.
Check whether the host name and domain name are set in [DNS Host/Domain Name Settings] for <IPv4> on the DNS Settings screen.
If they are not set, ask the administrator to set the host name and domain name. For the domain name, enter the domain name of the network to which the machine belongs.
3.
If dynamic DNS server is set, press [On] for <DNS Dynamic Update> in [DNS Dynamic Update Settings] on the DNS settings screen.
4.
Follow the procedures below to check whether the basic settings for the e-mail server are set.
Press (Settings/Registration) → [Function Settings] → [Send] → [E-Mail/I-Fax Settings] → [Communication Settings].
If they are not set, ask the administrator to specify the settings.
[E-Mail Address]:
The e-mail address set on the machine.
[SMTP Server]:
The IP address or host name of the e-mail server used for transmission.
5.
Press [Next] → check whether the settings for the POP server are set.
If they are not set, ask the administrator to specify the settings.
[POP Server]:
The IP address and host name of the e-mail server used to send and receive in "POP before SMTP" send authentication format.
[POP Login Name]:
The login name used to access the POP server.
[POP Password]:
The password used to access the POP server.
[POP Interval]:
The time interval at which the machine checks the e-mail on the e-mail server.
NOTE
It is recommended that you set [POP Interval] to an interval other than '0'.
6.
If the receiving server requires authentication, check the authentication system by pressing [Next] → [Next].
If authentication is not set, ask the administrator to specify the settings.
[SMTP Authentication (SMTP AUTH)]:
If the environment of the e-mail server requires SMTP authentication, set this setting to 'On' and enter the user name and password.
[POP Authentication Before Send]:
If the provider is in the "POP before SMTP" send authentication system, set this setting to 'On'.
7.
Follow the procedures below to set [Use Send Via Server] to 'On'.
Press (Settings/Registration)→ [Function Settings] → [Send] → [E-Mail/I-Fax Settings] → [Use Send Via Server].
The preparations for receiving I-fax are completed.
8.
Press [Status Monitor/Cancel] → [Receive] → [Job Log] → [Check I-Fax RX] → check that the job was successfully received.
Reference Information
Difference between Simple Mode and Full Mode
You cannot check whether the data was received correctly by the recipient in the Simple mode. However, you can check whether the data was received correctly by the recipient in the Full mode. Thus, it is recommended that Full mode is set when you are receiving a data.
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