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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding an Image Scanned via Network Scanner to a Document

Converting Scanned Documents into Encrypted Searchable PDF

Using an Advanced Box on the Network

Printer Driver

Merging and Printing Multiple Documents (Windows)

Printing a Booklet (Windows)

Printing a Booklet (Mac OS)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac OS)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Secured Print

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing Files Stored in USB Memory Directly from the Machine

Creating Address Labels by Scanning Business Cards

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage Between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Automatically Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending a Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » E-Mail » Using a Shared Address Book
Using a Shared Address Book
0R9W-22K
You can access address books on a server via the network. Address books on a server are accessed from the machine as "remote address books."
Benefits of Using a Shared Address Book
Reducing the cost of registering and changing destinations for each machine
Required Condition
Network settings are set.
You are logged in as a user with the required privileges. (See "Setting Administrators.")
This section describes the procedure for specifying the remote address book settings for the server using another imageRUNNER ADVANCE machine and for the client using this machine, obtaining the remote address book from the server, and accessing the shared address book.
The screens may differ, depending on the model of the machine and on attached optional products.
Follow the procedures below.
Setting the Remote Address Book on the Server
Setting the Remote Address Book on a Client Machine
Accessing the Shared Address Book
Setting the Remote Address Book on the Server
You can perform this procedure using the touch panel display or the Remote UI.
Using the Touch Panel Display
1.
Press (Settings/Registration) → [Set Destination] → [Make Remote Add. Book Open] → [Make Address Book Open].
2.
Select [On] → press [OK].
This concludes the procedure for setting the remote address book on the server.
Using the Remote UI
These settings can also be specified from the Remote UI.
1.
Access the Remote UI → click [Settings/Registration] → [Set Destination] → [Make Remote Add. Book Open].
2.
Select [Make Address Book Open] → click [OK].
Setting the Remote Address Book on a Client Machine
It is necessary to specify the host name or IP address for the server machine.
Using the Touch Panel Display
1.
Press (Settings/Registration) → [Set Destination] → [Acquire Remote Address Book] → [Acquire Address Book].
2.
Select [On] → press [OK].
3.
Press (Settings/Registration) → [Set Destination] → [Acquire Remote Address Book] → [Remote Address Book Server Address].
4.
Enter the host name or the IP address for the server machine → press [OK].
This concludes the procedure for setting the remote address book on the machine.
Using the Remote UI
These settings can also be specified from the Remote UI.
1.
Access the Remote UI → click [Settings/Registration] → [Set Destination] → [Acquire Remote Address Book].
2.
Select [Acquire Address Book] → enter the server address in <Remote Address Book Server Address> → click [OK].
Accessing the Shared Address Book
1.
On the Main Menu screen, press [Scan and Send] → [Address Book] → [Change Address Book] → [Remote] → browse the shared address book.
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