e-ManualTopSite mapHelpGlossary

Category Top

Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding an Image Scanned via Network Scanner to a Document

Converting Scanned Documents into Encrypted Searchable PDF

Using an Advanced Box on the Network

Printer Driver

Merging and Printing Multiple Documents (Windows)

Printing a Booklet (Windows)

Printing a Booklet (Mac OS)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac OS)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Secured Print

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing Files Stored in USB Memory Directly from the Machine

Creating Address Labels by Scanning Business Cards

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage Between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Automatically Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending a Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Fax » Automatically Forwarding Received Faxes
Automatically Forwarding Received Faxes
0R9W-227
You can set the machine to automatically forward a received fax to another destination, such as an employee at another branch.
Benefits of Automatic Forwarding
Avoid wasting the time required to transmit information while reducing the possibility of human error. Sending an e-mail notification at the time of forwarding is an effective way to ensure that the forwarded document is viewed at its destination.
Required Condition
The Fax function is available for use.
You are logged in as a user with the required privileges. (See "Setting Administrators.")
Every Tuesday, Branch Director A from Office A works at Office B for the entire day. This section describes how to set the machine to automatically forward faxes sent to Office A on Tuesdays to Office B where Branch Director A works for the day. Also described is how to print the list of forwarding settings to verify that they are correct.
The screens may differ, depending on the model of the machine and on attached optional products.
Follow the procedures below.
Registering the Fax Number for Office B
Setting the Forwarding Conditions
Registering the Fax Number for Office B
You can perform this procedure using the touch panel display or the Remote UI.
Using the Touch Panel Display
1.
Press (Settings/Registration) → [Set Destination] → [Register Destinations].
2.
Press [Register New Dest.] → [Fax] → enter "Office B" for the name → press [Next].
3.
Set the fax number for Office B.
Using the Remote UI
These settings can also be specified from the Remote UI.
1.
Access the Remote UI → click [Address Book] → on the Address Lists page, click the address list to register.
2.
Click [Register New Destination] → specify the necessary fields.
Setting the Forwarding Conditions
You can perform this procedure using the touch panel display or the Remote UI.
Using the Touch Panel Display
1.
Press (Settings/Registration) → [Function Settings] → [Receive/Forward] → [Common Settings] → [Forwarding Settings].
2.
Press [Register] → specify the forwarding condition.
3.
Press [Condition Name] → enter a name for the condition → press [OK].
4.
Press [Conditions] → [Fax] for Receive Method → [OK].
All faxes received by Office A will be forwarded.
5.
Press [Forwarding Destination] → select the fax number registered for Office B in step 2 from the Address Book → press [OK] → [Next].
6.
Press [Specify Fwd Time] → specify the time and day from which the forwarding condition will be effective.
7.
Press [Specify Period] → [Add].
8.
Select [Monday] for <Start Time> → press [] → enter '1700'.
The forwarding condition is effective from 5 pm on Monday, which is the time that Branch Director A leaves Office A. Faxes received after this time are automatically forwarded to Office B.
9.
Select [Tuesday] for <End Time> → press [] → enter '1700'.
The forwarding condition is no longer effective from 5 pm on Tuesday, which is the time that Branch Director A leaves Office B. After this time, faxes received by Office A are no longer forwarded to Office B.
10.
Press [OK] repeatedly until the forwarding settings screen appears.
11.
Select the registered forwarding condition → press [Validate/Invalidate].
The registered forwarding condition is effective, and during the specified time period, faxes received by Office A are forwarded to Office B.
Using the Remote UI
These settings can also be specified from the Remote UI.
1.
Access the Remote UI → click [Settings/Registration] → [Receive/Forward] → [Forwarding Settings].
2.
Click [Add New Conditions] → specify the necessary fields.
Reference Information
Forwarding Done Notice
On the screen for registering forwarding conditions, press [Forwarding Done Notice] and register an e-mail address for receiving e-mail notification when forwarding is completed.
If [Notice Only for Errors] is selected, e-mail notification is sent only when forwarding is not correctly completed.
Print List
Follow the procedures below to print out a list of the forwarding settings.
1. Press (Settings/Registration) → [Function Settings] → [Receive/Forward] → [Common Settings] → [Forwarding Settings].
2. Press [Other Operations] → [Print List].
3. Press [Yes] on the confirmation screen to print the list of forwarding settings.
Back to Top