Creating a Flow on a Computer (Workflow Composer) - Canon imageRUNNER ADVANCE C3330i/C3325i e-Manual

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Top » Practical Workflows » Performing Complex Tasks at the Touch of a Button: Workflow Composer » Creating a Flow on a Computer (Workflow Composer)

Creating a Flow on a Computer (Workflow Composer)

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You can register a combination of functions frequently used for routine, repetitive office tasks in a single flow button.

Benefits of Workflow Composer Editor

Create flows on your computer

You can create and edit flows on your computer, giving other users access to the touch panel display of the machine.

Manage flows for multiple machines on your computer

By registering multiple machines, you can manage the flows for all target machines from a central computer.

Benefits of Using Environment Variables

Define variables for user information

You can specify user information, such as the Department ID, user name, or e-mail address, as an environment variable. For example, if you are sending a file to a file server, you can specify the user name for the destination folder name. When creating the flow, by defining an environment variable for [Folder Path], the user name will be adopted for the destination folder name.

Required Condition
The machine and computer you are using are connected via a network. Workflow Composer is installed in the machine you are using. Workflow Composer Editor is installed in the computer you are using.

This section describes how to create flows for the following operations using Workflow Composer Editor:

Reduce the size of the original image to fit it to the smaller paper size.

Send a file to a file server.

The screens may differ, depending on the model of the machine and on attached optional products.

Follow the procedures below.

Registering a Machine

Creating a Flow

Uploading a Flow

Registering a Machine

Double-click the Workflow Composer Editor icon on the desktop.

Workflow Composer Editor launches, and the Basic Features Screen is displayed.

NOTE

If you are using Windows XP:	Click [Start] → [All Programs] → [Canon Workflow Composer] → [Workflow Composer Editor].
If you are using Windows Vista/7:	Click [] (Start) → [All Programs] → [Canon Workflow Composer] → [Workflow Composer Editor].
If you are using Windows 8/8.1:	Place the cursor on the top right (bottom right) of the desktop → select [Search] → enter 'Workflow Composer Editor'.

From the [Target] menu, select [Add Target]. You can also perform this step by clicking [

] (Add Target) on the [Targets] toolbar.

The [Add Target] dialog box is displayed.

Specify the machine information → click [OK].

Select the type of the machine for [Target Destination].

Select [IP address] or [Host name] → enter the machine's IP address (IPv4 or IPv6) or host name.

Click [Acquire Info.] → select an encryption method for [Encryption Algorithm].

The machine is now registered in the [Target] list.

NOTE
Only register machines installed with Workflow Composer.

Creating a Flow

Create a flow to use on a registered machine.

Select a machine from the [Target] list.

From the [Flows] menu, select [Create]. You can also perform this step by clicking

(Create) on the [Downloaded Flows] toolbar.

The [Create] dialog box is displayed.

Enter 'Reduce paper size and send' for [Flow Name].

Enter 'Everyone' for [User Name] → select [Shared] for [Destination Range] → click [Add].

Users are added to [Owner List].

Select [Scan] for [Input].

Select [For Sending] for [Scan Type].

Select [Copy Ratio Settings], [Size Grouping], and [Copy Ratio].

Select [Send] for [Output].

Select [PDF] for [File Format] → click [Set].

10.

Select [Compact] → click [OK].

11.

Click [New Address].

The [New Address - To] dialog box is displayed.

12.

Click the [File] tab.

13.

Select [Windows (SMB)] for [Protocol] → enter '\\file-server' for [Host Name].

14.

For [File Path], enter '\sales\%' → select [%loginname%] from the list that is displayed when you enter '%'.

NOTE
'%loginname%' is an environment variable. If you log in to a machine using an authentication system, the variable is replaced with the login user's name

15.

Enter the user name and password to use for logging in to the computer specified for [Host Name], in [User] and [Password].

16.

Click [Add Address] → [OK].

If a confirmation dialog box appears, click [OK].

17.

Click [OK].

A new flow is created.

Uploading a Flow

Upload your flow to the machine.

Select your flow ([Reduce paper size and send]) for [Downloaded Flows] list.