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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding an Image Scanned via Network Scanner to a Document

Converting Scanned Documents into Encrypted Searchable PDF

Using an Advanced Box on the Network

Printer Driver

Merging and Printing Multiple Documents (Windows)

Printing a Booklet (Windows)

Printing a Booklet (Mac OS)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac OS)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Secured Print

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing Files Stored in USB Memory Directly from the Machine

Creating Address Labels by Scanning Business Cards

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage Between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Automatically Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending a Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Fax » Forwarding Received Faxes
Forwarding Received Faxes
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Only one forwarding condition can be set for each sender. By setting forwarding conditions for multiple senders, faxes from different senders can be forwarded to and stored in separate computers.
You can set a maximum of 1,000 forwarding conditions with your imageRUNNER ADVANCE machine.
To minimize errors when forwarding documents, it is important to accurately set the fax number.
Example:
To set the machine to forward faxes received from Company A to Person X's computer, Company B to Person Y's computer, and Company C to Person Z's computer, specify the following three forwarding conditions.
Fax Number: [Equals]: registered number for Company A's fax; Forwarding Destination: Person X's computer.
Fax Number: [Equals]: registered number for Company B's fax; Forwarding Destination: Person Y's computer.
Fax Number: [Equals]: registered number for Company C's fax; Forwarding Destination: Person Z's computer.
Set the above three forwarding conditions.
Example:
To forward all received faxes sent from within New York City, specify the following forwarding condition.
Fax Number: [Begins with]: 212
Example:
To forward all received faxes, specify the following forwarding condition.
Fax Number: [Disregarded]
Example:
To set the machine to forward faxes received from Company A to Person X's computer, Company B to Person Y's computer, and all other faxes to the General Affairs Division computer to view/sort, specify the following forwarding conditions.
Fax Number: [Equals]: registered number for Company A's fax; Forwarding Destination: Person X's computer.
Fax Number: [Equals]: registered number for Company B's fax; Forwarding Destination: Person Y's computer.
Forward w/o Conditions: General Affairs Division computer
Forward w/o Conditions
Use Forward w/o Conditions to set a forwarding destination for received faxes that do not match any specified forwarding conditions. This mode enables you to set the file name, select the file format, print when forwarding, and receive notification of forwarding completion.
[Disregarded] differs from Forward w/o Conditions in that all received faxes are forwarded, regardless of whether the faxes match any specified forwarding conditions. This means that if you set [Disregarded], faxes that match a forwarding condition are forwarded to two destinations.
Benefits of Forward w/o Conditions
Enables uniform management of faxes that cannot be forwarded to the addressee.
Extracts faxes without a specific addressee. This is particularly useful for junk faxes which can be received and viewed without printing, enabling you to save on machine running costs such as paper, toner, and maintenance.
Setting Forward w/o Conditions
Essentially, the settings are the same as when registering a forwarding condition. However, you do not set a condition name, fax number, or forwarding time.
You can perform this procedure using the touch panel display or the Remote UI.
The screens may differ, depending on the model of the machine and on attached optional products.
Using the Touch Panel Display
1.
Press (Settings/Registration) → [Function Settings] → [Receive/Forward] → [Common Settings] → [Forwarding Settings] → [Other Operations] → [Forward w/o Conditions].
Specify the receive method, forwarding destination, file name, file format, and other settings → press [OK].
2.
Forward w/o Conditions is displayed on the forwarding settings screen. Select Forward w/o Conditions → press [Validate/Invalidate] and set it to 'On'.
Using the Remote UI
These settings can also be specified from the Remote UI.
1.
Access the Remote UI → click [Settings/Registration] → [Receive/Forward] → [Forwarding Settings].
2.
Click [Forwarding without Conditions] → specify the receive method, forwarding destination, forwarding done notice, and other settings.
[Enable This Forwarding Condition] is equivalent to the [Validate/Invalidate] button in the forwarding settings screen on your imageRUNNER ADVANCE machine.
Reference Information
Forwarding by Fax Line (Optional)
If the Super G3 2nd Line Fax Board is installed, you can specify different forwarding settings for each fax line (Fax Lines 1 and 2).
Example:
If the fax lines for the Administration and Accounting Divisions are different.
Fax Line 1: 0000-1111 (Administration Division)
Fax Line 2: 0000-2222 (Accounting Division)
Faxes addressed to each division are forward to the computer of the respective division.
This screen only appears if the Super G3 2nd Line Fax Board is installed.
You can set the fax number, subaddress, and password as forwarding conditions.
NOTE
You can set a maximum number of 1,000 forwarding conditions with the Super G3 2nd Line Fax Board installed. This number is a total of [Fax: Line Shared], [Fax: Line 1], and [Fax: Line 2].
You cannot set 1,000 forwarding conditions for each line.
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