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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding an Image Scanned via Network Scanner to a Document

Converting Scanned Documents into Encrypted Searchable PDF

Using an Advanced Box on the Network

Printer Driver

Merging and Printing Multiple Documents (Windows)

Printing a Booklet (Windows)

Printing a Booklet (Mac OS)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac OS)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Secured Print

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing Files Stored in USB Memory Directly from the Machine

Creating Address Labels by Scanning Business Cards

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage Between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Automatically Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending a Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Digitizing Paper Documents » Using an Advanced Box on the Network
Using an Advanced Box on the Network
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You can save originals scanned from the machine to the Advanced Box of another imageRUNNER ADVANCE series machine that is opened externally on the network. You can also recall files saved to an Advanced Box on the network and print them from the machine.
Benefits of Using a Network
File sharing environment available without installing a server
A network location refers to the Advanced Box of another imageRUNNER ADVANCE series machine on the network that can be accessed by this machine. You can use the network to enable easy file sharing.
Document management using generic data formats
You can perform document management by converting document data scanned with the machine into file formats (PDF, XPS, JPEG, TIFF, or OOXML) that can be used on a computer.
Opening the Advanced Box Externally
The following two methods are available.
Type
Features
[By SMB]
You can open the Advanced Box on the machine externally by using the shared file system of the SMB protocol.
[By WebDAV]
You can open the Advanced Box on the machine externally using the WebDAV server.
Required Condition
The Network function can be used on this machine.
This section describes the procedure for scanning a document, saving it to an Advanced Box open on the network using SMB, and then printing the data from the Advanced Box.
Follow the procedures below.
Opening an Advanced Box on the Network (Settings for the Machine to Open)
Advanced Box Settings
SMB Server Settings
Using an Advanced Box on the Network (Settings on the Machine)
Network Place Settings
Protocol for External Reference
Scanning and Storing Originals on the Network
Printing Files Stored on the Network
Opening an Advanced Box on the Network (Settings for the Machine to Open)
1.
Follow the procedures below to open the Advanced Box externally using SMB.
Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Advanced Box Settings] → [Open to Public].
Select [By SMB] → press [On].
2.
Follow the procedures below to check whether writing from external is prohibited.
Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Advanced Box Settings] → [Prohibit Writing from External].
Select [Off] → press [OK].
3.
Follow the procedures below to set the SMB server.
Press (Settings/Registration) → [Preferences] → [Network] → [SMB Server Settings].
Set [Use SMB Server] to 'On' → enter [Server Name] and [Workgroup Name].
The settings for the machine to open the Advanced Box on the network for are specified.
Using an Advanced Box on the Network (Settings on the Machine)
1.
Follow the procedures below to specify Network Place settings.
Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Network Settings] → [Network Place Settings].
Press [Register] → enter the name, and the host name or IP address for the external reference.
Select [SMB] → press [OK].
2.
Follow the procedure below to specify [Protocol for External Reference].
Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Network Settings] → [Protocol for External Reference].
Select [On] for [SMB] → press [OK].
The settings for the machine to send documents to an Advanced Box on the network are specified.
Scanning and Storing Originals on the Network
1.
Place your originals on the platen glass or in the feeder → press [Scan and Store].
NOTE
If the Main Menu screen is not displayed, press [Main Menu].
2.
Press [Network].
3.
Select the desired storage location.
If the Log In screen is displayed, enter the user name and password → press [OK].
4.
Select the folder to store the file.
5.
Press [Scan].
6.
Press [File Format].
7.
Select the desired file format → press [OK].

8.
Press [File Name] → enter a file name.
9.
Press (Start).
When scanning is complete, the scanned data is stored in the specified Advanced Box.
Printing Files Stored on the Network
1.
Press [Access Stored Files].
NOTE
If the Main Menu screen is not displayed, press [Main Menu].
2.
Press [Network].
3.
Select the desired storage location.
If the Log In screen is displayed, enter the user name and password → press [OK].
4.
Browse to the folder where the file you want to print is stored.
5.
Select the file that you want to print → press [Print].
6.
If the Select Paper screen is displayed, select the paper type → press [OK].
7.
Press [Start Printing].
The file stored in the Advanced Box is printed.
Reference Information
By WebDAV
If you want to open the Advanced Box on the machine externally using the WebDAV server, follow the procedure below.
Using an Advanced Box on the Network (Settings for the Machine to Open)
Select [ON] for [Use WebDAV Server].
(1)Press (Settings/Registration) → [Preferences] → [Network] → [TCP/IP Settings].
(2) Select [On] for [Use WebDAV Server] → press [OK].
Set [Open to Public] to 'By WebDAV'.
(1)Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Advanced Box Settings] → [Open to Public].
(2) Select [By WebDAV] → press [OK].
Set [Prohibit Writing from External] to 'Off'.
(1)Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Advanced Box Settings] → [Prohibit Writing from External].
(2) Select [Off] → press [OK].
Preparations for Using an Advanced Box on the Network (Settings on the Machine)
Press [Network Place Settings].
(1)Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Network Settings] → [Network Place Settings].
(2) Press [Register] → enter the name, and the host name or IP address for the external reference. Select [WebDAV] for the protocol → press [OK].
Set [Protocol for External Reference] to 'WebDAV'.
(1)Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Network Settings] → [Protocol for External Reference].
(2) Select [On] for [WebDAV] → press [OK].
File Formats Allowed for Storing
You can set the file formats allowed for storing in the Advanced Box.
Setting File Formats Allowed for Storing on an Advanced Box on the Network (Settings for the Machine to Open)
(1)Press (Settings/Registration) → [Function Settings] → [Store/Access Files] → [Advanced Box Settings] → [File Formats Allowed for Storing].
(2) Set the file formats allowed for storing → press [OK].
[Printable Formats Only]:
You can store files in pdf, jpg, jpe, jpeg, tif, or tiff format.
[Common Office Formats]:
In addition to file formats for [Printable Formats Only], you can store files in doc, xps, docx, docm, rtf, xls, xlsx, xlsm, csv, ppt, pptx, pptm, txt, iwd, iwt, iws, or lnk format.
[All]:
There are no restrictions on the file formats for storing in the Advanced Box. In addition to the file formats for [Printable Formats Only] and [Common Office Formats], you can store files in various formats.
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