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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding an Image Scanned via Network Scanner to a Document

Converting Scanned Documents into Encrypted Searchable PDF

Using an Advanced Box on the Network

Printer Driver

Merging and Printing Multiple Documents (Windows)

Printing a Booklet (Windows)

Printing a Booklet (Mac OS)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac OS)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Secured Print

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals While the Machine Is Processing a Job (Reserve Copy)

Printing Files Stored in USB Memory Directly from the Machine

Creating Address Labels by Scanning Business Cards

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage Between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Automatically Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending a Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Top » Practical Workflows » Security » Secured Print
Secured Print
0R9W-234
The Secured Print function enables you to help prevent other users from viewing the documents you are printing. When using this function, you must enter a password to start a print job.
Required Condition
The printer driver is installed.
This section describes how to specify Secured Print settings, and print a document by entering a password.
The screens may differ, depending on the model of the machine and on attached optional products.
The screens may differ, depending on the operating system of your computer.
Follow the procedures below.
Setting a Password for a Print Job
Entering the Password and Printing
Setting a Password for a Print Job
For Windows
1.
From the [File] menu of the application software you are using to print the document, select [Print] to display the [Print] dialog box → select the printer to use → click [Properties].
2.
Select [Secured Print] from the [Output Method] drop-down list.
3.
Click [No].
The printing method is changed to [Secured Print].
You can also click [Yes] and enter the user name and PIN immediately.
4.
Click [OK] to close the printer driver screen → click [OK] in the [Print] dialog box.
The Secured Print Details dialog box is displayed.
5.
Enter the user name and PIN → click [OK].
The file name is displayed for [Document Name], but you can change it to a desired name. The Secured Print job sent from the computer is stored in the machine.
NOTE
The user name is displayed on the touch panel display of the machine. When using the Secured Print mode, register a user name that can be distinguished from other users.
You must enter the password again to print from the machine. After the password is set on the document, write down the password and keep it in a safe place.
For Mac OS
1.
From the [File] menu of the application software you are using to print the document, select [Print].
2.
Select the printer to use → select the [Special Features] panel.
The [Special Features] panel is displayed.
3.
Select [Secured Print] from the [Job Processing] drop-down list.
4.
Click [Print].
The [Secured Print] dialog box is displayed.
5.
Enter [Document Name], [User Name], and [PIN] in the [Secured Print] dialog box → click [OK].
The Secured Print job sent from the computer is stored in the machine.
NOTE
Up to 32 alphanumeric characters can be entered for [Document Name] and [User Name].
Up to seven digits (0 to 9999999) can be entered for [PIN].
Entering the PIN and Printing
Enter the PIN on the control panel of the machine to print.
1.
Press [Secure Print] on the Main Menu screen.
NOTE
If the Main Menu screen is not displayed, press [Main Menu].
2.
Select the secured job to print → press [Secure Print].
NOTE
A locked icon is displayed for the secured print job in the job list on the touch panel display.
3.
Enter the PIN that you entered in the computer → press [OK].
Reference Information
Linking to the Authentication Function
If the management mode for the machine is set to User Authentication, only the user that is logged in can print.
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