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Sending/Receiving a Fax

Main Features for Sending Faxes

Overview of This Function

Additional Lines

Things You Must Do Before Using This Machine

Flow of Sending Fax Operations

Sending Fax Documents Manually

Canceling a Job

Specifying Destinations

Specifying Destinations Using the Address Book (Local)

Specifying Destinations Using the Address Book (Remote)

Specifying Destinations Using the Address Book (LDAP Server)

Entering a New Fax Number

Specifying Destinations Using One-Touch Buttons

Recalling Previous Settings and Sending a Fax

Favorite Settings

Checking/Editing/Deleting the Information for a Destination

Storing New Addresses

Storing Fax Numbers

Storing Group Addresses

Storing Addresses Obtained via an LDAP Server

Storing/Editing/Deleting One-Touch Buttons

Registering/Editing/Deleting Favorite Settings

Registering/Editing Favorite Settings

Checking Favorite Settings

Editing a Name/Comment

Deleting Favorite Settings

Checking/Editing/Deleting a Stored Address

Assigning Shortcuts

Setting the Resolution

Specifying/Registering Scan Sizes

Switching to Direct Sending

Setting Original Type

2-Sided Original

Adjusting Density Manually

Adjusting Background Density

Adjusting the Image Sharpness

Erase Frame

Selecting the Sender's Name When Sending a Fax

Selecting the Telephone Line When Sending a Fax

Delayed Send

Preview

Printing the TX Report

Processing Received Documents

Receiving Documents

Setting the Memory Lock Mode

Forwarding Received Documents

Available Paper Sizes

Sending with a Subaddress

Using a PIN Code

Fax Information Services

When Problems Occur

Trouble Sending Fax Documents

Trouble Receiving Fax Documents

Trouble in Other Situations

Questions & Answers

Sending a Fax from a Computer (Windows)

System Requirements

Before Sending a Fax from a Computer

Installation

Setting the Fax Options

Faxing Fundamentals

Faxing

Specifying the Default Fax Settings

Viewing Help

Using Subaddresses for Secure Transmission

Setting the Fax Send Time

Attaching a Cover Sheet

Registering a Profile for Faxing

Selecting a Profile for Faxing

Registering a Person in an Address Book

Registering a Group in an Address Book

Importing Address Book Entries

Exporting Address Book Entries

Changing the Address Book Export Destination

Sending a Fax from a Computer (Mac OS)

System Requirements

Before Sending a Fax from a Computer

Installation

Setting the Fax Options

Verifying the Fax Information

Manually Setting the Fax Options

Faxing Fundamentals

Faxing

Viewing Help

Outputting Multiple Pages on One Sheet

Setting the Output Range

Using Subaddresses for Secure Transmission

Setting the Fax Send Time

Attaching a Cover Sheet

Editing Address Books

Displaying an Address Book (Mac OS X 10.5)

Displaying an Address Book (Mac OS X 10.6 and later)

Adding/Editing Address Information (Cards)

Importing an Address Book

Exporting an Address Book

Top » Fax » Sending a Fax from a Computer (Windows) » Faxing Fundamentals » Using Subaddresses for Secure Transmission
Using Subaddresses for Secure Transmission
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You can send faxes using the subaddress function (a function that attaches a password and sends faxes to the destination's memory box).
If you enter a password with the subaddress when sending a fax, the document data is sent to a memory box in the destination's fax and stored. This function is convenient when sending confidential documents as faxes.
IMPORTANT
When using the subaddress function, the destination's fax must support subaddress communication.
Faxes can be sent using the subaddress function only when using a device that is provided with a fax board as standard.
For details about the options required for this function, see "Optional Products Required for Each Function."
1.
Click [Enter Destination].
See "Faxing" or "Specifying the Default Fax Settings" on how to display the fax driver screen.
2.
Specify the communication mode and fax number.
Select [G3] for [Communication Mode].
Select [Fax Number] for [Fax Number/URI].
Enter a fax number for [Fax Number].
You can select an address book from [Address Book List] in the [Select Destination] tab.
For details about how to select an address from the address book, see "Faxing."
3.
Select [Use Subaddress] → enter a subaddress and password in [Subaddress] and [Password] → click [Send].
4.
Click [OK].
If you are using a subaddress, data is sent to and stored in a memory box in the destination device. The data is output when the correct password is entered.
NOTE
The display may vary according to the operating system and fax driver version you are using.
When sending to multiple addresses, you must specify the destinations from an address book in the [Select Destination] tab. For details about registering destinations in an address book, see "Registering a Person in an Address Book."
You can set an outside line dialing prefix for each communication mode.
To set [Communication Mode], the communication mode needs to be correctly set to match the connection environment in the [Device Settings] tab. If it is not set correctly, wrong transmissions and transmission errors may occur.
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