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Faxing

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The procedure for faxing a document created in an application is as follows.

NOTE
Faxing methods may vary according to the application you are using. For details, see the instruction manuals provided with the application.

Select [Print] from the [File] menu of the application.

Select your fax → click [Print] (or [OK]).

NOTE
In Windows 8/8.1/Server 2012, if you want to send a fax from the Windows Store app, display the charm bar to the right of the screen, and tap [Devices] → the printer you are using → [Print] (for Windows 8.1, tap [Devices] → [Print] → the printer you are using → [Print]). If the message [The printer requires your attention. Go to the desktop to take care of it.] is displayed, move to the desktop and proceed to step 3.

NOTE

In Windows 8/8.1/Server 2012, if you want to send a fax from the Windows Store app, display the charm bar to the right of the screen, and tap [

Devices] → the printer you are using → [Print] (for Windows 8.1, tap [

Devices] → [Print] → the printer you are using → [Print]). If the message [The printer requires your attention. Go to the desktop to take care of it.] is displayed, move to the desktop and proceed to step 3.

Specify the send address in the [Fax Sending Settings] dialog box.

Enter the destination directly:

Specify the destination from the Address Book:

Enter the destination directly:

Select [Enter Destination] tab.

Specify the communication mode and fax number.

Select [G3] for [Communication Mode].

Select [Fax Number] for [Fax Number/URI].

Enter a fax number for [Fax Number].

NOTE
If you have set [Special] tab → [Security Settings] → [Confirm Fax Number/URI when Setting Destination], enter the fax number in [Confirm Fax Number]. For details, see the Help (see "Viewing Help"). You cannot send a fax by specifying a URI with the printer model you are using.

Specify the destination from the Address Book:

Select the address book from [Address Book List] in the [Select Destination] tab.

Select the destination → click [Add to Destination List].

NOTE
In [Address List], you can narrow down and search for destinations. By clicking [Edit Address Book], you can edit address books. By clicking [Add Destination]/[Edit Destination], you can add new destinations or edit destinations without using an address book. For information on using the address book, see "Registering a Person in an Address Book," "Registering a Group in an Address Book," "Importing Address Book Entries," "Exporting Address Book Entries," and "Changing the Address Book Export Destination."

NOTE

In [Address List], you can narrow down and search for destinations.

By clicking [Edit Address Book], you can edit address books.

By clicking [Add Destination]/[Edit Destination], you can add new destinations or edit destinations without using an address book.

For information on using the address book, see "Registering a Person in an Address Book," "Registering a Group in an Address Book," "Importing Address Book Entries," "Exporting Address Book Entries," and "Changing the Address Book Export Destination."

If you want to set send options, do so by displaying the [Detailed Settings] dialog box.

If you want to attach a cover sheet, configure the settings in the [Cover Sheet] Dialog Box → click [OK].

NOTE
For details about cover sheet attachment, see "Attaching a Cover Sheet."

If you want to save a fax image, select [Store Sent Fax Information and Image].

Click [Send].

Faxing begins.

NOTE
Some printer models enable you to confirm the status of the printer and stop printing from a print cancelation display (see "Status Monitor/Cancel"). If a printer icon is displayed in the task tray at the bottom right of your computer monitor, you can stop sending a fax from your computer. Double-click the printer icon → click the name of the file you want to stop sending → click [Document] → [Cancel]. You cannot access or edit the address book if you do not have access permission to the destination folder of the address book. If this is the case, log on as user having access permission to the folder, or click [Specify a Folder] in the [Edit Address Book] tab, and specify a folder, such as the [My Documents] folder, that you have write permission for as the destination folder of the address book. For details, see "Changing the Address Book Export Destination." The number of destinations that you can send to at one time depends on the conditions under which the cover sheet has been attached. For details, view Help (see "Viewing Help"). The display may vary according to the operating system and fax driver version you are using.

NOTE

Some printer models enable you to confirm the status of the printer and stop printing from a print cancelation display (see "Status Monitor/Cancel").

If a printer icon is displayed in the task tray at the bottom right of your computer monitor, you can stop sending a fax from your computer. Double-click the printer icon → click the name of the file you want to stop sending → click [Document] → [Cancel].

You cannot access or edit the address book if you do not have access permission to the destination folder of the address book. If this is the case, log on as user having access permission to the folder, or click [Specify a Folder] in the [Edit Address Book] tab, and specify a folder, such as the [My Documents] folder, that you have write permission for as the destination folder of the address book. For details, see "Changing the Address Book Export Destination."

The number of destinations that you can send to at one time depends on the conditions under which the cover sheet has been attached. For details, view Help (see "Viewing Help").

The display may vary according to the operating system and fax driver version you are using.