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Sending/Receiving a Fax

Main Features for Sending Faxes

Overview of This Function

Additional Lines

Things You Must Do Before Using This Machine

Flow of Sending Fax Operations

Sending Fax Documents Manually

Canceling a Job

Specifying Destinations

Specifying Destinations Using the Address Book (Local)

Specifying Destinations Using the Address Book (Remote)

Specifying Destinations Using the Address Book (LDAP Server)

Entering a New Fax Number

Specifying Destinations Using One-Touch Buttons

Recalling Previous Settings and Sending a Fax

Favorite Settings

Checking/Editing/Deleting the Information for a Destination

Storing New Addresses

Storing Fax Numbers

Storing Group Addresses

Storing Addresses Obtained via an LDAP Server

Storing/Editing/Deleting One-Touch Buttons

Registering/Editing/Deleting Favorite Settings

Registering/Editing Favorite Settings

Checking Favorite Settings

Editing a Name/Comment

Deleting Favorite Settings

Checking/Editing/Deleting a Stored Address

Assigning Shortcuts

Setting the Resolution

Specifying/Registering Scan Sizes

Switching to Direct Sending

Setting Original Type

2-Sided Original

Adjusting Density Manually

Adjusting Background Density

Adjusting the Image Sharpness

Erase Frame

Selecting the Sender's Name When Sending a Fax

Selecting the Telephone Line When Sending a Fax

Delayed Send

Preview

Printing the TX Report

Processing Received Documents

Receiving Documents

Setting the Memory Lock Mode

Forwarding Received Documents

Available Paper Sizes

Sending with a Subaddress

Using a PIN Code

Fax Information Services

When Problems Occur

Trouble Sending Fax Documents

Trouble Receiving Fax Documents

Trouble in Other Situations

Questions & Answers

Sending a Fax from a Computer (Windows)

System Requirements

Before Sending a Fax from a Computer

Installation

Setting the Fax Options

Faxing Fundamentals

Faxing

Specifying the Default Fax Settings

Viewing Help

Using Subaddresses for Secure Transmission

Setting the Fax Send Time

Attaching a Cover Sheet

Registering a Profile for Faxing

Selecting a Profile for Faxing

Registering a Person in an Address Book

Registering a Group in an Address Book

Importing Address Book Entries

Exporting Address Book Entries

Changing the Address Book Export Destination

Sending a Fax from a Computer (Mac OS)

System Requirements

Before Sending a Fax from a Computer

Installation

Setting the Fax Options

Verifying the Fax Information

Manually Setting the Fax Options

Faxing Fundamentals

Faxing

Viewing Help

Outputting Multiple Pages on One Sheet

Setting the Output Range

Using Subaddresses for Secure Transmission

Setting the Fax Send Time

Attaching a Cover Sheet

Editing Address Books

Displaying an Address Book (Mac OS X 10.5)

Displaying an Address Book (Mac OS X 10.6 and later)

Adding/Editing Address Information (Cards)

Importing an Address Book

Exporting an Address Book

Top » Fax » Sending/Receiving a Fax » Specifying Destinations » Specifying Destinations Using the Address Book (Remote)
Specifying Destinations Using the Address Book (Remote)
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You can specify a destination by searching the Address Book of the server machine (another imageRUNNER ADVANCE series machine that has a server function) from the client machine (this machine) that is connected via the network. The Address Book of the server machine that can be accessed via the network is called the Remote Address Book.
IMPORTANT
To use the Remote Address Book, it is necessary to specify the settings for [Acquire Remote Address Book]. (See "Obtaining the Remote Address Book.")
NOTE
To use the Remote Address Book, it is necessary to configure the server machine settings. Set to open the Remote Address Book externally on the server machine. For more information, see the user manuals for imageRUNNER ADVANCE series machines that have a server function.
You can also browse destinations registered in the one-touch buttons of a server machine from a client machine on the network. (See "Specifying Destinations Using One-Touch Buttons.")
1.
Press [Fax] → [Address Book].
2.
Press [Change Address Book].
NOTE
[Change Address Book] only appears if you register both the Remote Address Book and LDAP server. If only the Remote Address Book is registered on the machine, [To Remote Add. Book] is displayed.
3.
Select [Remote].

4.
Select the destination → press [OK].
You can select multiple destinations.
For instructions on searching for destinations registered in the Address Book, see "Address Book Screen."
If you select a destination that is stored with an access number, press [Regist./Other] → [Access No.] → enter the access number using - (numeric keys). If you press [Addresses without Access Number], the destinations that are not managed with an access number are displayed.
NOTE
To cancel a selected destination, select the destination again.
IMPORTANT
If the server machine is performing the System Manager information settings, authentication between the server machine and the client machine is performed while the client machine is obtaining the remote address. Authentication is performed by matching the System Manager ID and System Manager PIN set by the server machine and client machine.
The availability of the Remote Address Book depends on the status of the System Manager information settings for the server machine and client machine, as shown below.
When the server machine is performing the System Manager information settings
When the client machine is performing the System Manager information settings
The System Manager ID and System Manager PIN for the server machine and client machine match
Can use the Remote Address Book
Performing
Performing
Matches
Yes
Does Not Match
No
Not Performing
-
No
Not Performing
Performing
-
Yes
Not Performing
-
Yes
For more information on setting the System Manager ID and System Manager PIN, see "Specifying the System Manager Settings."
Up to eight machines including this machine can be connected as client machines at the same time to the server machine with the Remote Address Book that is opened externally. However, if the server machine is performing other network communication during this time, the number of machines that can connect may be reduced. If the machine cannot connect, a network error notice is sent.
If an authentication error or a communication timeout due to network congestion occurs between the client and server, you cannot obtain the destination from a Remote Address Book. You can set the communication timeout in <Communication Timeout> in [Acquire Remote Address Book]. (See "Obtaining the Remote Address Book.")
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