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Increasing Security

Restricting Access by Authentication

Administrator Settings

Specifying the System Manager Settings

Department ID Management

Specifying Department ID Management

Checking/Printing/Clearing Page Totals

Accepting Jobs with Unknown Department IDs

Accepting B&W Copy and Print Jobs without Entering a Department ID

User Setting Information Management (User Setting Information Management Service)

Logging In to the User Setting Information Management Service Page

Deleting the User Setting Information

User Access Control for Advanced Box

Logging In to the User Management Page

Registering/Editing the User Information of User Access Control for Advanced Box

Editing User Information by General Users

Authentication Log Management for the Advanced Box

Authentication Method Settings for Sending Operations

Specifying Personal Folders

Registering Personal Folders for Each User

Setting Up the Home Folder and Personal Folders

Registering Folders Designated by Login Service as Personal Folders

Specifying Authentication Method for LDAP Server

Specifying Authentication Method for Rights Management Server

Specifying Authentication Method for SMTP Server

Specifying Authentication Method for File Server

Specifying Authentication Method for Advanced Box

Simple Authentication Settings for Secure Print

Setting to Disable Integrated Authentication

Network Security

Key Pair and Server Certificate Settings for Encrypted SSL Communication

Generating a Key Pair and Server Certificate

Registering a Key Pair File and Server Certificate File Installed from a Computer

Editing Key Pairs and Server Certificates

Registering/Editing a CA Certificate File

Verifying Certificate Validity Using Certificate Revocation List

Using an Encryption Method That Complies with FIPS 140-2

Advanced Box Settings

Specifying the Advanced Box Settings

Setting the Network

MEAP Settings

Using the SSL

Printing Installed Application Information

Preventing Information Leakage

Digital Signatures

Setting/Confirming a Key Pair and Device Certificate

Confirming a Key Pair and User Certificate

Checking a Device Signature/User Signature Certificate

Setting a Rights Management Server

Forced Secure Watermark/Document Scan Lock

Secure Watermark (Forced Secure Watermark/Printer Driver Secure Watermark)

Adjusting the Secure Watermark Contrast

Selecting the Code for Document Scan Lock (TL Code/QR Code)

Document Scan Lock Settings (TL Code)

Specifying the Document Scan Lock Operational Settings
Setting the Document Scan Lock Mode (TL Code)
Adjusting the TL Code

Document Scan Lock Settings (QR Code)

Specifying the Document Scan Lock Operational Settings (QR Code)
Setting the Document Scan Lock Mode (QR Code)
Setting the Document Scan Lock Mode and Secure Watermark (QR Code)
Adjusting the QR Code Print Position

Copy Set Numbering Options

Accepting Only Encrypted Secure Printing

Restricting the Send Function

Setting the Address Book

Mail Box Settings

Specifying Settings for All Mail Boxes

Specifying the Mail Box Security Settings

Setting the Control Panel Display

Specifying Management Settings for the Hard Disk

Completely Erasing Unnecessary Data from the Hard Disk

Initializing All Data/Settings

TPM Settings

Device Management

Using the USB Port

Device Information Settings

Specifying Device Information Delivery Settings

Registering/Deleting/Printing Delivery Destinations

Setting Automatic Delivery

Setting Manual Delivery

Setting the Receiving Machine

Checking/Printing the Communication Log

Limiting Functions

Limiting Functions When the Security Key Is Turned OFF

Remote UI

Clearing the Message Board

Retrieving Audit Logs

Available Administrator Settings Table (Touch Panel Display)

IEEE 2600 Security Standard

Top » Security » Restricting Access by Authentication » Department ID Management
Department ID Management
06RH-232
You can register a Department ID and PIN (up to seven digits) for each department, and manage the machine by limiting its use to only those who enter the correct Department ID and PIN. This is called Department ID Management. Department IDs and PINs for up to 1,000 departments can be registered. Use Department ID Management to keep track of the copy, scan, and print totals for each department.
This section describes the following settings:
Specifying Department ID Management
Registering the Department ID and PIN
Setting the copy, scan, and print page limits
Setting the functions to use Department ID Management for (The Copy function is automatically restricted whenever Department ID Management is set.)
Checking the copy, scan, and print page totals

IMPORTANT
If you are using SSO-H and set [Department ID Management] to 'On', you may not be able to log on. In this case, change the login service to Default Authentication → set [Department ID Management] to 'Off'. For instructions on setting a login service, see "Setting Application Authentication Information."
If the Copy Card Reader-F1 is attached, and Default Authentication is set as the login service, Department ID Management is automatically activated. (See "Copy Card Reader-F1.")
If SSO-H is set as the login service, Department ID Management is performed on the Department ID that shares the same user name and password as the one registered for MEAP User Authentication.
The user information registered for the Local Device Authentication system of SSO-H, and the registered Department ID and PIN set for Department ID Management must match. If the registered Department ID and PIN have been changed because information was updated or changed by the Device Information Delivery Settings mode, make sure that you change/update the user information registered for the Local Device Authentication system of SSO-H accordingly. For instructions on registering SSO-H user information, see "Setting the User Information for SSO-H."
If SSO-H is set as the login service, limiting function is not available.
NOTE
The maximum number of digits that you can store for the Department ID and PIN is seven.
If Department ID Management is activated through the Copy Card Reader-F1, the Department IDs assigned to the cards are used. Therefore, you cannot register Department IDs.