e-ManualTopSite mapHelpGlossary

Category Top

Increasing Security

Restricting Access by Authentication

Administrator Settings

Specifying the System Manager Settings

Department ID Management

Specifying Department ID Management

Checking/Printing/Clearing Page Totals

Accepting Jobs with Unknown Department IDs

Accepting B&W Copy and Print Jobs without Entering a Department ID

User Setting Information Management (User Setting Information Management Service)

Logging In to the User Setting Information Management Service Page

Deleting the User Setting Information

User Access Control for Advanced Box

Logging In to the User Management Page

Registering/Editing the User Information of User Access Control for Advanced Box

Editing User Information by General Users

Authentication Log Management for the Advanced Box

Authentication Method Settings for Sending Operations

Specifying Personal Folders

Registering Personal Folders for Each User

Setting Up the Home Folder and Personal Folders

Registering Folders Designated by Login Service as Personal Folders

Specifying Authentication Method for LDAP Server

Specifying Authentication Method for Rights Management Server

Specifying Authentication Method for SMTP Server

Specifying Authentication Method for File Server

Specifying Authentication Method for Advanced Box

Simple Authentication Settings for Secure Print

Setting to Disable Integrated Authentication

Network Security

Key Pair and Server Certificate Settings for Encrypted SSL Communication

Generating a Key Pair and Server Certificate

Registering a Key Pair File and Server Certificate File Installed from a Computer

Editing Key Pairs and Server Certificates

Registering/Editing a CA Certificate File

Verifying Certificate Validity Using Certificate Revocation List

Using an Encryption Method That Complies with FIPS 140-2

Advanced Box Settings

Specifying the Advanced Box Settings

Setting the Network

MEAP Settings

Using the SSL

Printing Installed Application Information

Preventing Information Leakage

Digital Signatures

Setting/Confirming a Key Pair and Device Certificate

Confirming a Key Pair and User Certificate

Checking a Device Signature/User Signature Certificate

Setting a Rights Management Server

Forced Secure Watermark/Document Scan Lock

Secure Watermark (Forced Secure Watermark/Printer Driver Secure Watermark)

Adjusting the Secure Watermark Contrast

Selecting the Code for Document Scan Lock (TL Code/QR Code)

Document Scan Lock Settings (TL Code)

Specifying the Document Scan Lock Operational Settings
Setting the Document Scan Lock Mode (TL Code)
Adjusting the TL Code

Document Scan Lock Settings (QR Code)

Specifying the Document Scan Lock Operational Settings (QR Code)
Setting the Document Scan Lock Mode (QR Code)
Setting the Document Scan Lock Mode and Secure Watermark (QR Code)
Adjusting the QR Code Print Position

Copy Set Numbering Options

Accepting Only Encrypted Secure Printing

Restricting the Send Function

Setting the Address Book

Mail Box Settings

Specifying Settings for All Mail Boxes

Specifying the Mail Box Security Settings

Setting the Control Panel Display

Specifying Management Settings for the Hard Disk

Completely Erasing Unnecessary Data from the Hard Disk

Initializing All Data/Settings

TPM Settings

Device Management

Using the USB Port

Device Information Settings

Specifying Device Information Delivery Settings

Registering/Deleting/Printing Delivery Destinations

Setting Automatic Delivery

Setting Manual Delivery

Setting the Receiving Machine

Checking/Printing the Communication Log

Limiting Functions

Limiting Functions When the Security Key Is Turned OFF

Remote UI

Clearing the Message Board

Retrieving Audit Logs

Available Administrator Settings Table (Touch Panel Display)

IEEE 2600 Security Standard

Top » Security » Preventing Information Leakage » Setting the Address Book
Setting the Address Book
06RH-25J
You can set a PIN for the address book or manage address book access numbers.
Address Book PIN
You can set a PIN for the Address Book. If a PIN is set, restrictions can be placed on the registering, editing, and erasing of destinations.
1.
Press (Settings/Registration).
2.
Press [Set Destination] → [Address Book PIN] → [Set].
3.
Press [PIN].
4.
Enter the desired PIN using - (numeric keys).
5.
Press [Confirm].
6.
Enter the same number to confirm the PIN → press [OK].
If you do not want to set a PIN for the Memory RX Inbox, press [OK] without entering any numbers.
Even if you enter fewer than seven digits, zeros are added to the start of the number, and a seven digit number is set. However, the zeros at the start of the number can be omitted when logging in. For example, even if you enter <2>, <02>, or <002>, the PIN is set as <0000002>. However, you can log in by entering <2>, <02>, or <002>.
You cannot register a System Manager ID or System PIN comprised of only zeros, such as <0> or <00>.
7.
Press [OK].
Managing the Address Book with Access Numbers
You can set an access number for an address in the Address Book to restrict access to that address, and this restricts other users who do not know the access number from viewing and utilizing these special addresses.
1.
Press (Settings/Registration).
2.
Press [Set Destination] → [Manage Address Book Access Numbers].
3.
Press [On] → [OK].
If you do not want to manage access numbers, press [Off].
If you set Manage Address Book Access Numbers to 'On', the settings history cannot be used.
Including Passwords When Exporting the Address List
You can set whether to include the passwords registered for destinations when exporting the Address List using the Remote UI.
1.
Press (Settings/Registration).
2.
Press [Set Destination] → [Include Pswd. When Exporting Address Book].
3.
Press [On] → [OK].
Select [Off] if you do not want to include passwords in the exported file.
IMPORTANT
If this setting is set to 'Off', it is necessary to register passwords for the destinations again in the machine the Address Lists are imported to.
Making the Remote Address Book Open
You can set whether to open the remote address book to an external client. For information on the Remote Address Book, see "Scan and Send."
1.
Press (Settings/Registration).
2.
Press [Set Destination] → [Make Remote Add. Book Open] → [Make Address Book Open].
3.
Press [On] → [OK].
Select [Off] if you do not want to open the remote address book externally.

NOTE
When accessing the remote address book of the machine from an external client, if [Manage Address Book Access Numbers] is set to 'Off' in [Set Destination] (Settings/Registration) on the external client, you cannot browse access number managed destinations.
You can set whether to export the following passwords:
The password for subaddress transmission set in fax destinations
The authentication password set for file server destinations (including Advanced Boxes that are opened externally)
For more information on exporting the Address List, see "Saving Settings Information to a Computer (Export Individually)."
Changes are only effective after you restart the machine (the main power switch is turned OFF, and then back ON). For instruction on restarting (turning the main power switch OFF and then ON) the machine, see "Before You Start Using This Machine."