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What This Machine Can Do

Overview of This Function

Things You Must Do Before Using This Machine

Flow of Sending Operations

Canceling a Job

Specifying Destinations

Specifying Destinations Using the Address Book (Local)

Specifying Destinations Using the Address Book (Remote)

Specifying Destinations Using the Address Book (LDAP Server)

Specifying Destinations Using the One-Touch Buttons

Specifying a Destination by Entering an E-mail Address

Specifying Destinations by Entering an I-Fax Address

Specifying a Destination by Entering a File Server

Specifying a File Server Using the Keyboard

Specifying a File Server Using the Browse Key (Windows (SMB))

Specifying a File Server Using the Search Host Key (Windows (SMB))

Storing in a Mail Box

Storing in an Advanced Box

Setting Your Own E-Mail Address as the Destination

Setting Cc and Bcc Addresses

Checking/Editing/Deleting the Information for a Destination

Favorite Settings

Recalling Previous Send Jobs

Storing New Addresses

Registering an E-Mail Address

Registering an I-Fax Address

Registering a File Server Address

Registering a Group Address

Registering an Address Obtained via an LDAP Server

Registering an Advanced Box Address

Storing/Editing/Deleting One-Touch Buttons

Checking/Editing/Deleting a Stored Address

Registering/Editing/Deleting Favorite Settings

Registering/Editing Favorite Settings

Checking Favorite Settings

Editing a Name/Comment

Deleting Favorite Settings

Assigning Shortcuts

Switching the Color Mode

Setting the Resolution

Specifying/Registering Scan Sizes

Setting the File Format

Trace and Smooth

Compact PDF or XPS

Searchable PDF/XPS

Adding a Digital Signature to a PDF or XPS

Encrypting PDF Files

Reader Extensions

Applying a Policy

Selecting the Original Type

2-Sided Original

Book → 2 Pages

Different Size Originals

Adjusting Density Manually

Adjusting Background Density

Adjusting the Image Sharpness

Changing the Zoom Ratio

Erase Frame

Job Build

Delayed Send

Preview

Finished Stamp

Job Done Notice

File Name

Subject/Message

Reply-to

Setting E-Mail Priority

Receiving I-Fax Documents

Processing Received Documents

Receiving Documents

Setting the Memory Lock Mode

Forwarding Received Documents

Available Paper Sizes

When Problems Occur

Questions & Answers

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Setting the File Format
You can set the file format to use when scanning originals.
1.
Press [Scan and Send] → specify the destination → press the file format button.
2.
Select a file format for the image to send.
[TIFF/PDF (Auto)]:
Sends the file in either the TIFF (Black-and-White) or PDF (Grayscale/Color) format. If you select this file format, [TIFF/PDF] appears on the Scan and Send Basic Features screen.
[TIFF/XPS (Auto)]:
Sends the file in either the TIFF (Black-and-White) or PDF (Grayscale/Color) format. If you select this file format, [TIFF/XPS] appears on the Scan and Send Basic Features screen.
[TIFF/JPEG (Auto)]:
Sends images in either the TIFF (Black-and-White) or JPEG (Grayscale/Color) format. If you select this file format, [TIFF/JPEG] appears on the Scan and Send Basic Features screen.
[PDF]:
Sends the file in the PDF file format, regardless of the color mode. You can also specify additional settings.
[XPS]:
Sends the file in the XPS file format, regardless of the color mode. You can also specify additional settings.
[JPEG]:
Sends the file in the JPEG format, if you select a color mode other than Black-and-White.
[TIFF]:
Sends the file in the TIFF format, if you select a color mode other than Black-and-White.
If you select [TIFF/JPEG (Auto)] or [JPEG]:
If you select [TIFF/PDF (Auto)] or [TIFF/XPS (Auto)]:
If you select [PDF], [XPS], or [TIFF]:
If you select [TIFF/JPEG (Auto)] or [JPEG]:
Press [OK].
If you select [TIFF/PDF (Auto)] or [JPEG], [Divide into Pages] is set to 'On'.
If you select [TIFF/PDF (Auto)] or [TIFF/XPS (Auto)]:
Press [OK].
If you select [TIFF/PDF (Auto)] or [TIFF/XPS (Auto)], [Divide into Pages] is set to 'Off'.
If you select [PDF], [XPS], or [TIFF]:
Specify whether or not to divide your files into separate pages → press [OK].
If you want to separate multiple images and save them as separate files, set [Divide into Pages] to 'On'. If you want to store the images as a single file, set the setting to 'Off'.
NOTE
You can select the type of PDF or XPS in [Set Details]. Refer to the following for instructions on setting each type of PDF or XPS:
[Trace & Smooth]: Trace and Smooth
[Compact]: Compact PDF or XPS
[OCR (Text Searchable)]: Searchable PDF/XPS
[Add Digital Signatures]: Adding a Digital Signature to a PDF or XPS
[Encrypt]: Encrypting PDF Files
[Reader Extensions]: Selecting the Original Type
[Apply Policy]: Applying a Policy
IMPORTANT
If you select [TIFF/PDF (Auto)], the [Optimize PDF for Web] setting is invalid even if you set it to 'On'. (See "Optimizing PDF for Web.")
NOTE
To view a PDF file or to search a text in a PDF file, software that supports the PDF format (such as Adobe Reader/Adobe Acrobat) is required.
To view an XPS file or to search a text in an XPS file, software that supports the XPS format (such as XPS Document Viewer) is required.
To view a JPEG file, software that supports the JPEG format (such as Microsoft Internet Explorer for Windows) is required.
To view a TIFF file, software that supports the TIFF format (such as Imaging for Windows) is required.