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Preventing Unauthorized Access

Increasing Security

Restricting Access by Authentication

Administrator Settings

Specifying the System Manager Settings

Department ID Management

Specifying Department ID Management

Checking/Printing/Clearing Page Totals

Accepting Jobs with Unknown Department IDs

Accepting B&W Copy and Print Jobs without Entering a Department ID

Specifying Authentication Method for Rights Management Server

Network Security

IEEE 802.1X Authentication Settings

Key Pair and Server Certificate Settings for Encrypted SSL Communication

Generating a Key Pair and Server Certificate

Registering a Key Pair File and Server Certificate File Installed from a Computer

Setting the Key Pair Used With SSL Encrypted Communications

Editing Key Pairs and Server Certificates

Registering/Editing a CA Certificate File

Verifying Certificate Validity Using Certificate Revocation List

IPSec Settings

Preventing Information Leakage

Digital Signatures

Setting/Confirming a Key Pair and Device Certificate

Checking a Device Signature Certificate

Setting a Rights Management Server

Copy Set Numbering Options

Restricting the Send Function

Setting the Address Book

Mail Box Settings

Specifying Settings for All Mail Boxes

Specifying the Mail Box Security Settings

Setting the Control Panel Display

Specifying Management Settings for the Hard Disk

Completely Erasing Unnecessary Data from the Hard Disk

Initializing All Data/Settings

TPM Settings

Device Management

Device Information Settings

Specifying Device Information Delivery Settings

Registering/Deleting/Printing Delivery Destinations

Setting Automatic Delivery

Setting Manual Delivery

Setting the Receiving Machine

Checking/Printing the Communication Log

Limiting Functions

Remote UI

Clearing the Message Board

Retrieving Audit Logs

Saving a Log of Key Operations

Available Administrator Settings Table (Touch Panel Display)

Top » Security » Preventing Information Leakage » Setting the Address Book
Setting the Address Book
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You can set a PIN for the address book or manage address book access numbers.
Address Book PIN
Managing the Address Book with Access Numbers
Including Passwords When Exporting the Address List
Making the Remote Address Book Open
Address Book PIN
You can set a PIN for the Address Book. If a PIN is set, restrictions can be placed on the registering, editing, and erasing of destinations.
1.
Press (Settings/Registration).
2.
Press [Set Destination] → [Address Book PIN] → [Set].
3.
Press [PIN].
4.
Enter the desired PIN using - (numeric keys).
5.
Press [Confirm].
6.
Enter the same number to confirm the PIN → press [OK].
If you do not want to set a PIN for the Memory RX Inbox, press [OK] without entering any numbers.
Even if you enter fewer than seven digits, zeros are added to the start of the number, and a seven digit number is set. However, the zeros at the start of the number can be omitted when logging in. For example, even if you enter <2>, <02>, or <002>, the PIN is set as <0000002>. However, you can log in by entering <2>, <02>, or <002>.
You cannot register a System Manager ID or System PIN comprised of only zeros, such as <0> or <00>.
7.
Press [OK].
Managing the Address Book with Access Numbers
You can set an access number for an address in the Address Book to restrict access to that address, and this restricts other users who do not know the access number from viewing and utilizing these special addresses.
1.
Press (Settings/Registration).
2.
Press [Set Destination] → [Manage Address Book Access Numbers].
3.
Press [On] → [OK].
If you do not want to manage access numbers, press [Off].
If you set Manage Address Book Access Numbers to 'On', the settings history cannot be used.
Including Passwords When Exporting the Address List
You can set whether to include the passwords registered for destinations when exporting the Address List using the Remote UI.
1.
Press (Settings/Registration).
2.
Press [Set Destination] → [Include Pswd. When Exporting Address Book].
3.
Press [On] → [OK].
Select [Off] if you do not want to include passwords in the exported file.
IMPORTANT
If this setting is set to 'Off', it is necessary to register passwords for the destinations again in the machine the Address Lists are imported to.
Making the Remote Address Book Open
You can set whether to open the remote address book to an external client. For information on the Remote Address Book, see "Scan and Send."
1.
Press (Settings/Registration).
2.
Press [Set Destination] → [Make Remote Add. Book Open] → [Make Address Book Open].
3.
Press [On] → [OK].
Select [Off] if you do not want to open the remote address book externally.
NOTE
When accessing the remote address book of the machine from an external client, if [Manage Address Book Access Numbers] is set to 'Off' in [Set Destination] (Settings/Registration) on the external client, you cannot browse access number managed destinations.
You can set whether to export the authentication password set for file server destinations.
For more information on exporting the Address List, see "Saving Settings Information to a Computer (Export Individually)."
Changes are only effective after you restart the machine (the main power switch is turned OFF, and then back ON). For instruction on restarting (turning the main power switch OFF and then ON) the machine, see "Before You Start Using This Machine."
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