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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding the Scanned Image via Network Scanner onto a Document

Enabling PDF Documents to be Edited with Adobe Reader (Reader Extensions)

Converting Scanned Documents into the Encrypted Searchable PDF

Printer Driver

Merging and Printing Multiple Documents

Printing a Booklet (Windows)

Printing a Booklet (Mac)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Sharing Received Fax Documents in the Advanced Box

Sharing Sent Fax Documents in the Advanced Box

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box and Advanced Box

Storing and Sending a Document

Creating a Personal Space in the Advanced Box (Open to Public by WebDAV)

Creating a Personal Space in the Advanced Box (Open to Public by SMB)

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Specifying Copy Security Settings

Preventing Other Users to See the Printed Documents

Hard Disk Data Security

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals while the Machine is Processing a Job (Reserve Copy)

Copying a Large Number of Documents Effectively with Two imageRUNNER ADVANCE (Cascade Copying)

Printing and Copying with the Original Background Images

Printing Files Stored in the USB Memory Directly from the Machine

Printing Files Created with Different Applications as a Single File

Creating Address Labels by Scanning Business Cards

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Using Advanced Box (imageRUNNER ADVANCE Desktop)

Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

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Storing and Sending a Document
By storing the documents in the Mail Box of this machine, you can print and send at a later date. For example, even if each branch mailed the original contract with the client to the headquarters, each branch can store the contract as a data on this machine.
Benefits from Storing in the Mail Box
You can save paper and storage space because you do not need to have duplicate papers.
You can delete desired pages and unnecessary pages.
You can send necessary stored documents via e-mail or fax.
Required Condition
Network settings are set.
E-mail settings are set.
This section describes how to store 30 page document in the Mail Box and send the data via e-mail.
The screens may differ, depending on the model of the machine and on attached optional products.
The screens may differ, depending on the operating system of your computer.
Follow the procedures below.
Storing Documents in the Mail Box
Sending Documents via E-mail
Confirming the Sending Result
Storing Documents in the Mail Box
1.
Press [Scan and Send] on the Main Menu screen → [New Destination].
NOTE
If the Main Menu screen is not displayed, press (Main Menu).
2.
Press [Store in Mail Box] → select the Mail Box number you want to store in → press [OK].
3.
Place the 30 page originals in the feeder → press (Start).
The document is stored in the Mail Box of this machine.
NOTE
The file format is exclusively supported by the imageRUNNER ADVANCE.
If you store a document without giving it a name, the document is automatically assigned a name using the year, month, day, and time such as [20090912152010].
Sending Documents via E-mail
You can operate this procedure using the touch panel display or the Remote UI.
Using the Touch Panel Display
1.
On the Main Menu screen, press [Access Stored Files] → [Mail Box] → select the Mail Box number where the document is stored.
NOTE
If the Main Menu screen is not displayed, press (Main Menu).
2.
Select the stored document → press [Send].
3.
Press [New Destination] → [E-Mail] → [E-mail Address].
4.
Enter the recipient's e-mail address → press [OK] → [OK].
5.
Select the file format to send. As an example, [TIFF/PDF (Auto)] is selected.
6.
Press [Set Details] → [Compact] → [OK] → [OK] → [Start Sending].
Document is sent to the recipient.
Using the Remote UI
1.
Access the Remote UI → click [Access Received/Stored Files] → [Mail Box] → select the Mail Box number where the document is stored.
2.
Select the documents that you want to send → click [Send].
3.
Set the recipient address on the Send screen → click [OK].
Confirming the sending result
1.
Press (Status Monitor/Cancel) → [Send] → [Log] → check that the e-mail was sent successfully.
If the result is [OK], the e-mail was sent successfully.
If the result is [NG], the e-mail was not received because of an error.
Reference Information
Storing Send Settings
By using the previous settings, you can store the send settings and recall.
Storing in Mail Box from Computer
You can store documents created on your computer in the Mail Box. You can send fax without paper.
1.
Click [File] of the application software you are using for the document to print → select [Print] to display the [print] dialog box → click [Properties].
2.
Select [Output Method] → [Store].
When a message appears asking for your confirmation to switch to the store mode, click [OK].
3.
Click [Details] to display the [Store Details] dialog box.
4.
Select the Mail Box number you want to store in → click [OK].
Workflow Composer
If you use Workflow Composer, you can register a set of operations as a workflow and execute the workflow by pressing one button. For details, see "Performing Complex Tasks at the Touch of a Button: Workflow Composer."
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