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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding the Scanned Image via Network Scanner onto a Document

Enabling PDF Documents to be Edited with Adobe Reader (Reader Extensions)

Converting Scanned Documents into the Encrypted Searchable PDF

Printer Driver

Merging and Printing Multiple Documents

Printing a Booklet (Windows)

Printing a Booklet (Mac)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Sharing Received Fax Documents in the Advanced Box

Sharing Sent Fax Documents in the Advanced Box

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box and Advanced Box

Storing and Sending a Document

Creating a Personal Space in the Advanced Box (Open to Public by WebDAV)

Creating a Personal Space in the Advanced Box (Open to Public by SMB)

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Specifying Copy Security Settings

Preventing Other Users to See the Printed Documents

Hard Disk Data Security

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals while the Machine is Processing a Job (Reserve Copy)

Copying a Large Number of Documents Effectively with Two imageRUNNER ADVANCE (Cascade Copying)

Printing and Copying with the Original Background Images

Printing Files Stored in the USB Memory Directly from the Machine

Printing Files Created with Different Applications as a Single File

Creating Address Labels by Scanning Business Cards

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Using Advanced Box (imageRUNNER ADVANCE Desktop)

Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

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Hard Disk Data Security
You can use the hard disk of your imageRUNNER ADVANCE machine to perform numerous convenient operations including copying, sending/receiving, and storing data. Even if the hard disk is removed from the machine, it is virtually impossible to analyze the data stored in the disk. The figure below shows a comparison of the hard disks of imageRUNNER ADVANCE machines and computers.
For Computers
Hard disk
Data is separated for storage into 'Management Information', such as the file name, and 'Actual Data', the content of the data.
Operations that erase data (e.g. emptying the recycle bin, formatting, etc.) only erase 'Management Information'. Actual data remains hidden in the hard disk.
You can restore actual data hidden on the hard disk using file restoration software.
* Management information contains the file name of the actual data, storage location on the hard disk, directory name, date created, and other data information.
For
imageRUNNER ADVANCE
Hard disk
Data is separated for storage into 'Management Information', such as the file name, and 'Actual Data', the content of the data. Management information is managed using a method exclusive to imageRUNNER ADVANCE machines.
Management information is erased following copy, send/receive, and printing operations. However, actual data remains hidden in the hard disk.
You cannot access actual data in the machine's hard disk from the machine's display or a network computer. Also, removing and analyzing the machine's hard disk is made virtually impossible due to the need to analyze Canon confidential imageRUNNER ADVANCE firmware and data compression technology in the process.
Expanding the security functions:
Hard disk
By using the data erase kit, you can completely erase all actual data. This helps to strengthen an already robust security system.
* The HDD Data Erase function performs processing in real-time, avoiding batch processing. This function also enables you to suppress job log data.
Initialize All Data/Settings
You can manually erase all user data stored in the machine when discarding or moving the machine.
This section describes how to initialize all data and settings contained in the hard disk of your machine.
The screens may differ, depending on the model of the machine and on attached optional products.
Initialize All Data/Settings
1.
Press (Settings/Registration) → [Management Settings] → [Data Management] → [Initialize All Data/Settings].
2.
Press [Yes].
NOTE
It may take more than 30 minutes to initialize the hard disk.
3.
After the hard disk is initialized, the control panel power switch automatically turns OFF and the main power switch of the machine automatically switches to OFF.
Reference Information
HDD Actual Data Encryption (Optional)
You can use HDD Data Encryption to automatically encrypt actual data when storing your digital files in the hard disk using the Mail Box, Fax, and other functions.
In addition, you can automatically erase all job data from the machine.
HDD All Data Encryption (Optional)
This function enables you to encrypt all data, including temporary data, at the time of writing.
Even if the hard disk is removed from the machine, data in the disk cannot be decoded without the electronic key, helping prevent the leakage of confidential information such as Address Book and Mail Box data.
HDD Actual Data Erase (Optional)
Your imageRUNNER ADVANCE machine separates data into management information and actual data before storing the data.
Management information is automatically erased when the copy, send/receive, or print operation is completed. However, actual data is stored and remains in the hard disk.
By using the Security function, actual data (image, management, and spool data for the copying, mail box, printing, and sending/receiving functions) is erased at the same time as management information.
NOTE
Temporary job data that is created in the hard disk is automatically erased when the job completes.
An erase method can be selected according to a company's security policy from the following four options:
[Once with 0 (Null) Data]: Overwrites the data once with 0 (null) data.
[Once with Random Data]: Overwrites the data once with random data.
[3 Times with Random Data]: Overwrites the data three times with random data.
[DOD Standard]: Overwrites the data three times. The first time is with a fixed value, the second time with a complement of the fixed value, and the third time is with random data.
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