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Preface

Digitizing Paper Documents

Scanning the Original and Sending to a Computer

Adding the Scanned Image via Network Scanner onto a Document

Enabling PDF Documents to be Edited with Adobe Reader (Reader Extensions)

Converting Scanned Documents into the Encrypted Searchable PDF

Printer Driver

Merging and Printing Multiple Documents

Printing a Booklet (Windows)

Printing a Booklet (Mac)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac)

Specifying the Printer Driver Default Settings (Windows)

Fax

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Sharing Received Fax Documents in the Advanced Box

Sharing Sent Fax Documents in the Advanced Box

Checking That the Sent Fax Was Delivered Successfully

Accessing the Fax Function of a Server Machine

E-Mail

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Internet Fax/Intranet Fax

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Department ID Management

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Mail Box and Advanced Box

Storing and Sending a Document

Creating a Personal Space in the Advanced Box (Open to Public by WebDAV)

Creating a Personal Space in the Advanced Box (Open to Public by SMB)

Practically Applying Print Data

Backing Up the Data Stored in the Mail Box

Security

System Management

Specifying Copy Security Settings

Preventing Other Users to See the Printed Documents

Hard Disk Data Security

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Advanced Copying and Printing

Scanning Originals while the Machine is Processing a Job (Reserve Copy)

Copying a Large Number of Documents Effectively with Two imageRUNNER ADVANCE (Cascade Copying)

Printing and Copying with the Original Background Images

Printing Files Stored in the USB Memory Directly from the Machine

Printing Files Created with Different Applications as a Single File

Creating Address Labels by Scanning Business Cards

Customizing the Screen Display

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Linkage between imageRUNNER ADVANCE Desktop and imageRUNNER ADVANCE

Using Advanced Box (imageRUNNER ADVANCE Desktop)

Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Performing Complex Tasks at the Touch of a Button: Workflow Composer

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

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Adding the Scanned Image via Network Scanner onto a Document
Color Network ScanGear is software for scanning from the machine on the network. You can add images scanned via Network ScanGear onto a document.
Benefits from Using Network ScanGear
You can make adjustments when scanning.
You can adjust the brightness and density as well as specify the scanning area.
You can store the scanned data in various formats.
You can process scanned images and store with specified format (such as BMP/JPG/PDF) with the application you are using.
Required Condition
Network ScanGear is installed on the computer.
The Scanner (the machine) and computer are connected to the network.
This section describes how to add the images scanned using Network ScanGear to the Microsoft Office Word 2007 document.
The screens may differ, depending on the model of the machine and on attached optional products.
Follow the procedures below.
Network Scanner Settings
Scanning Image
Add the Image to the Word 2007 Document
Network Scanner Settings
1.
Press [Scanner] on the Main Menu screen.
NOTE
If the Main Menu screen is not displayed, press (Main Menu).
2.
Press [Online].
The scanner is now online.
3.
For Windows XP, click [Start] → [All Programs] → [Color Network ScanGear] → [ScanGear Tool]. For Windows Vista/Windows 7, click [] (Start) → [All Programs] → [Color Network ScanGear] → [ScanGear Tool].
For Windows XP
For Windows Vista
For Windows 7
ScanGear Tool is started.
4.
Click [Discover] to automatically search for the scanner to use.
You can also specify the scanner to use by clicking [Address] and entering the IP address or host name of the printer.
Searched scanners are displayed on [Select Scanner from List].
If you already selected a scanner, proceed to step 6 in "Network Scanner Settings."
NOTE
If you select to automatically search for scanners, scanners on the subnet (network with the same network ID) are displayed on the list.
5.
Select the scanner to use → click [Select].
NOTE
To check whether you can use the selected scanner, select the scanner → click [Test Connection].
6.
Click [Exit].
ScanGear Tool is closed.
Scanning Image
This section uses Windows 7 as an example. The same procedures can be applied to Windows XP/Windows Vista.
1.
Start Microsoft Office Word 2007.
2.
Click [Clip Art] from the [Insert] menu.
The [Clip Art] panel is displayed.
3.
Click [Organize clips].
Microsoft Clip Organizer is started.
4.
Select [File] → [Add Clips to Organizer] → [From Scanner or Camera].
The [Insert Picture from Scanner or Camera] dialog box is displayed.
5.
Select Color Network ScanGear from [Device] → click [Custom Insert].
Color Network ScanGear screen is displayed.
6.
In the [Main] sheet, select [Platen] for [Original Placement].
NOTE
Select feeder from [Original Placement] to scan the original fed from the feeder.
7.
Place the original face down as shown in the illustration below.
8.
Specify scan conditions such as color mode and resolution on the Color Network ScanGear screen.
9.
To preview, click [Preview].
The preview screen is displayed on the preview area.
NOTE
The following can be performed using the prescanned image.
You can specify the scanning area.
You can enlarge the displayed image using the toolbar and adjust the image from settings on the [Option] sheet.
10.
Click [Scan].
Scanning starts.
When scanning is complete, the Color Network ScanGear screen closes and the scanned image is transferred to [Color Network ScanGear Vx.xx] in [My Collections] on Microsoft Clip Organizer.
NOTE
After you click [Scan], do not perform operations on the Color Network ScanGear screen until a dialog box indicating the scanning process is displayed.
If the Color Network ScanGear screen does not automatically close after scanning is completed, click []/[] (End) to close.
Add the Image to the Word 2007 Document
This section uses Windows 7 as an example. The same procedures can be applied to Windows XP/Windows Vista.
1.
Open a document on Microsoft Word 2007.
2.
Drag the image scanned using Microsoft Clip Organizer and drop it to the area where you want to add the image.
The image is added to the area where drag-and-drop was performed.
Reference Information
Scan Different Size Originals Together
If you place several sheets of originals in the feeder to scan, you can scan different sized originals together. For details, see "Scanning Different Sized Originals Together."
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