Preface - Canon imageRUNNER ADVANCE 4051/4045/4035/4025 e-Manual

Preface

Enhanced Efficiency

The imageRUNNER ADVANCE features numerous functions enabling you to perform such convenient operations as scanning paper documents, outputting data, and sending/receiving faxes.

The imageRUNNER ADVANCE is designed to meet your needs whilst streamlining workflow, greatly enhancing the productivity of your business.

Scanning the Original and Sending to a Computer

Adding the Scanned Image via Network Scanner onto a Document

Enabling PDF Documents to be Edited with Adobe Reader (Reader Extensions)

Converting Scanned Documents into the Encrypted Searchable PDF

Merging and Printing Multiple Documents

Printing a Booklet (Windows)

Printing a Booklet (Mac)

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac)

Specifying the Printer Driver Default Settings (Windows)

Temporarily Storing and Viewing Received Image

Handling Junk Faxes

Automatically Forwarding Received Faxes

Automatically Forwarding Received Faxes to a Computer

Forwarding to a Mobile Computing Device

Forwarding Received Faxes

Handling Files with Forwarding Errors

Sharing Received Fax Documents in the Advanced Box

Sharing Sent Fax Documents in the Advanced Box

Checking That the Sent Fax Was Delivered Successfully

Sending an E-mail to Multiple Destinations

Using a Shared Address Book

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Storing and Sending a Document

Creating a Personal Space in the Advanced Box (Open to Public by WebDAV)

Creating a Personal Space in the Advanced Box (Open to Public by SMB)

Practically Applying Print Data

Scanning Originals while the Machine is Processing a Job (Reserve Copy)

Copying a Large Number of Documents Effectively with Two imageRUNNER ADVANCE (Cascade Copying)

Printing Files Stored in the USB Memory Directly from the Machine

Printing Files Created with Different Applications as a Single File

Creating Address Labels by Scanning Business Cards

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Using Advanced Box (imageRUNNER ADVANCE Desktop)

Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending Fax from a Computer (imageRUNNER ADVANCE Desktop)

Creating a Flow on a Computer (Workflow Composer)

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Executing a Flow on the Machine (Workflow Composer)

Customization

The imageRUNNER ADVANCE incorporates a user-friendly touch display panel that can be customized to suit the needs of the individual or office environment. This practical feature enables users to customize the layout of the display, as well as register frequently performed operations on the Quick Menu, ensuring that every user experiences remarkable efficiency.

Using Profiles to Print (Windows)

Selecting Presets for Printing (Mac)

Specifying the Printer Driver Default Settings (Windows)

Creating a Personal Space in the Advanced Box (Open to Public by WebDAV)

Creating a Personal Space in the Advanced Box (Open to Public by SMB)

Printing and Copying with the Original Background Images

Making Favorite Keys Highly Visible

Registering a Series of Frequently Used Functions in One Button (Quick Menu)

Recalling the Quick Menu of Another Machine

Duplicating/Editing a Flow to Create a Personal Flow (Workflow Composer)

Reduce TCO

In today's highly-competitive global market, cost savings are more crucial than ever. The total cost of ownership (TCO) must be taken into consideration when a business invests in office equipment. A positive bottom line and improved efficiency can be achieved by reducing the cost and workload involved in transmitting information. Operating a network of imageRUNNER ADVANCE systems enables you to share address books for uniform management, and even share the fax function of another imageRUNNER ADVANCE machine using the Remote Fax function.

Scanning the Original and Sending to a Computer

Adding the Scanned Image via Network Scanner onto a Document

Accessing the Fax Function of a Server Machine

Using a Shared Address Book

Sending a Document via Internet Fax

Receiving a Document via Internet Fax

Setting a Department ID for Copying

Setting the Department ID Management on the Printer Driver

Creating a Personal Space in the Advanced Box (Open to Public by WebDAV)

Creating a Personal Space in the Advanced Box (Open to Public by SMB)

Practically Applying Print Data

Copying a Large Number of Documents Effectively with Two imageRUNNER ADVANCE (Cascade Copying)

Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Sending Fax from a Computer (imageRUNNER ADVANCE Desktop)

Performing Saddle Stitch Printing (imageRUNNER ADVANCE Desktop)

Data Security

Robust security is vital to all businesses.

The imageRUNNER ADVANCE incorporates a secure watermark function to restrict the misuse of output documents. In addition to this, security solutions are offered for various operations, such as printing and transmitting data.

Converting Scanned Documents into the Encrypted Searchable PDF

Handling Files with Forwarding Errors

Sharing Received Fax Documents in the Advanced Box

Sharing Sent Fax Documents in the Advanced Box

Checking That the Sent Fax Was Delivered Successfully

Backing Up the Data Stored in the Mail Box

System Management

Specifying Copy Security Settings

Preventing Other Users to See the Printed Documents

Hard Disk Data Security

Specifying Send/Fax Security Settings

Mail Box Security

Restricting Access to the Machine (IPv4)

Restricting Access to the Machine (IPv6)

Printing Files Stored in the USB Memory Directly from the Machine

Using Advanced Box (imageRUNNER ADVANCE Desktop)

Importing Received FAX Documents into Library (imageRUNNER ADVANCE Desktop)

Required Settings

To use the various functions described in this manual, depending on the function, you may need to specify certain settings in advance using one of the following three methods:

Settings/Registration

This method enables you to specify the settings required to perform network-related operations such as using Internet fax (I-fax) and e-mail, configuring fax forwarding settings, and accessing the Advanced Boxes of other imageRUNNER ADVANCE machines. You can also set security-related functions by browsing through the directory levels which are grouped by purpose.

The items available in Settings/Registration vary for the administrator and general user.

The system manager or the SSO-H (Single Sign-On H) Administrator can specify all of the system settings for the machine. For information on the types of administrators, see "Administrator Settings."

System Manager Information (System Manager Department ID/System PIN) is set by default in the machine. Thus, the Administrator must log in by entering the System Manager ID and the System PIN on the Settings/Registration screen. The default settings for the system manager department ID and system manager PIN are both "7654321." These should be changed to more suitable values.

Items Requiring Prior Confirmation

Check the following items when specifying settings:

Item	Sample Setting	Setting Method
IPv4 Address of the Machine	172.24.156.11	Press (Settings/Registration) → [Preferences] → [Network] → [TCP/IP Settings] → [IPv4 Settings] → [IP Address Settings]
Subnet Mask of the Machine	255.255.255.0
Gateway Address of the Machine	172.168.1.254
Primary Server of the Machine	10.120.5.11	Press (Settings/Registration) → [Preferences] → [Network] → [TCP/IP Settings] → [DNS Settings] → [DNS Server Address Settings]
Secondary Server of the Machine	10.120.10.55
Host Name	imageRUNNER ADVANCE	Press (Settings/Registration) → [Preferences] → [Network] → [TCP/IP Settings] → [DNS Settings] → [DNS Host/Domain Name Settings]
Domain Name	Smc.co.jp
E-mail Address of the Machine	iRADV@smc.co.jp	Press (Settings/Registration) → [Function Settings] → [Send] → [E-Mail/I-Fax Settings] → [Communications Settings].
SMTP Server	SMTPSV.smc.co.jp
POP Server	POPSV.smc.co.jp
POP Address: Login Name	Air
POP Password	ACC123

Your Computer

Using your computer, you can install the printer driver, as well as specify various print settings. The printer driver can be installed using the CD-ROM accompanying the machine, or via the Internet. You can also create shared folders to store and share scanned documents.

Web Browser

Using the Web browser installed in the computer you are using, you can perform various operations including specifying settings, restarting the machine, and switching the authentication method.

Remote UI:

Configure [Settings/Registration] from your desk.

Conditions

Network settings are set.

Press

(Settings/Registration) → [Preferences] → [Network] → [TCP/IP Settings] → set [Use HTTP] to 'On'.

Press

(Settings/Registration) → [Management Settings] → [License/Other] → set [Remote UI] to 'On'.

System Requirements

Windows

Compatible OS	Compatible Web Browsers
Windows XP Windows Vista Windows 7	Internet Explorer 6, or later

Macintosh

Compatible OS	Compatible Web Browsers
Mac OS X v10.3, or later	Safari 1.3.2, or later

SMS (Service Management Service):

Switch the authentication method for your machine.

Conditions

Network settings are set.

Press

(Settings/Registration) → [Preferences] → [Network] → [TCP/IP Settings] → set [Use HTTP] to 'On'.

A key pair and server certificate preinstalled in the machine are set as the default key.
Press

(Settings/Registration) → [Preferences] → [Network] → [TCP/IP Settings] → [SSL Settings] → select [Default Key] (the preinstalled key pair and server certificate) in [Key and Certificate] → press [Set as the Default Key].

System Requirements

Windows

Compatible OS	Compatible Web Browsers
Windows XP Professional SP3	Windows Internet Explorer 7
Windows Vista SP2	Windows Internet Explorer 8
Windows 7	Windows Internet Explorer 8

Macintosh

Compatible OS	Compatible Web Browsers
Mac OS X v10.3	Safari 1.3.2
Mac OS X v10.4	Safari 2.0.4
Mac OS X v10.5	Safari 3.1.2
Mac OS X v10.6	Safari 4.0.3

User Access Control for Advanced Box:

An authentication application that manages the user information for Advanced Box users.