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Specifying Device Information Distribution Settings

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Registering device information in your machine enables you to set the machine to deliver the same device information to other machines that are connected to the same network. The client machine receives and updates the device information. This enables you to easily manage multiple machines at the same time.

Your machine is capable of both sending and receiving device information, which can be delivered manually and automatically.

In addition, you can set User Authentication for the Device Information Distribution settings on the machine.

Flow of Device Information Distribution

Device Information That Can Be Delivered

Flow of Device Information Distribution

This section describes the basic flow of device information distribution operations.

Step 1: Registering the Device Information Distribution Destination (Host)

First, register the distribution destination on the host machine. Either manually register the destination, or select it from the results of a search. (See "Registering/Deleting/Printing Distribution Destinations.")

Step 2: Recipient Settings (Client)

Next, there are settings that must be performed on the client machine to receive device information as well. Set the model of machine receiving the delivered device information, and the items you want to receive. (See "Setting the Receiving Machine.")

Step 3: Device Information Distribution (Host)

Once the settings have been completed on both the client and host machine, send the device information. The following are the two methods for sending device information. (See "Setting Automatic Distribution.")

Auto Distribution

Set this to automatically send device information. The day and time to send the data, and what data is to be sent can be specified.

Manual Distribution

Set this to manually send device information. Specify the information to be sent and then begin distribution. (See "Setting Manual Distribution.")

Step 4: Confirm/print the Communication Log (Host/Client)

Check the details of the communication log, as necessary. The communication log report can be automatically or manually printed. (See "Checking/Printing the Communication Log.")

NOTE
The following settings are necessary for User Authentication to be performed when sending device information. Register the user name, password, and domain name that will use User Authentication on the host machine. On the client machine, set whether User Authentication is required on the host machine when delivering device information. For more information, see "Authentication Settings for Device Information Distribution."

NOTE

The following settings are necessary for User Authentication to be performed when sending device information.

On the client machine, set whether User Authentication is required on the host machine when delivering device information.

For more information, see "Authentication Settings for Device Information Distribution."

Device Information That Can Be Delivered

For information can be sent, see the following table:

Delivered Information	Contents	Notes
Address Book	Address List information stored in [Register Destinations] in [Set Destination]. [Function Settings] - [Receive/Forward] - [Common Settings] - [Forwarding Settings] [Function Settings] - [Send] - [Common Settings] - [Register Favorite Settings] [Function Settings] - [Send] - [Common Settings] - [Edit Favorite Settings]	All of the currently stored destinations are deleted, and then the destinations that are delivered are registered.
Department ID	[Management Settings] - [User Management] - [System Manager Information Settings] [Management Settings] - [User Management] -[Department ID Management]	Only Department IDs existing in the client machines are deleted. If an identical Department ID exists in the client machine, its password and set counter limits are overwritten. Counter values, however, are not overwritten. If a Department ID exists in the host machine, but not in the client machine, the Department ID, password, and set counter limits from the host machine are added to the client machine. Counter values are also added and reset. If the Copy Card Reader-F1 is attached to the host machine and is not attached to the client machine, or vice versa, only System Manager Settings are delivered.
Printer Settings	[Function Settings] - [Printer] -[Printer Settings]	Some Settings/Registration settings are not delivered. For more information, see "Function Settings: Printer."
Paper Information	[Preferences] - [Paper Settings] - [Paper Type Management Settings]	The user-defined paper types that are already stored are delivered. Upon exporting, the user-defined paper information is duplicated and delivered. Upon importing, the user-defined paper types that are already stored are overwritten by the paper information.
Settings/Registration Value	Settings made from the Settings/Registration screen (excluding the above settings)	Some Settings/Registration settings are not delivered. For more information, see "Settings/Registration Table." If you do not deliver [Settings/Registration Value] and [Address Book] at the same time, the settings in [URL Send Settings] in [Set Fax/I-Fax Inbox] may be erased.
Web Access Favorites	[Web Access Favorites]	Can only be delivered if the Web Access function is activated on both the client and host machine.
Workflow Composer	Flows	All of the flows currently registered in the client machine are deleted, and then the flows that are delivered are registered. Distribution and reception is only performed if Workflow Composer is started on both the client and host machines. For information on Workflow Composer, see the instruction manual that comes with it.

IMPORTANT
Preparing for distribution and updating the information after it is received may take several minutes. Do not turn the machine's main power Off until these operations are complete. Otherwise, the machine may malfunction. If [Restrict Receiving Device Information] for <Receiving Settings> is set to 'Off', the machine can receive device information delivered from different machine models. (See "Setting the Receiving Machine.") However, some information may not be delivered correctly. Device information cannot be delivered if the System Manager ID and System Manager PIN registered in the client machine differ from the System Manager ID and System Manager PIN registered in the host machine.

IMPORTANT

Preparing for distribution and updating the information after it is received may take several minutes. Do not turn the machine's main power Off until these operations are complete. Otherwise, the machine may malfunction.

If [Restrict Receiving Device Information] for <Receiving Settings> is set to 'Off', the machine can receive device information delivered from different machine models. (See "Setting the Receiving Machine.") However, some information may not be delivered correctly.

Device information cannot be delivered if the System Manager ID and System Manager PIN registered in the client machine differ from the System Manager ID and System Manager PIN registered in the host machine.

NOTE
Unique machine information, such as the IP address, is not delivered. The machine can deliver device information to devices using IPv4 or devices using IPv6.