Specifying an ID for Each Department

Checking the Number of [Printed Pages] by Department and Registering/Changing the Department ID Management Settings

You can manage the number of [Printed Pages]* on a departmental basis by specifying IDs for each department and entering an ID when printing.

[Settings/Registration] - [Department ID Management] in the Remote UI allows you to check the number of printed pages and make settings for department ID management.

*	[Printed Pages] indicates the number of printed surfaces. If you perform 2-sided printing on a sheet of paper, the number of the printed surfaces is two.

IMPORTANT
Register more than one Department IDs before enabling Department ID Management, which will have no effect with no Department ID registered.

(1)

[Register New Department...]

(Displayed only if you have logged on in Administrator Mode.)

The [Register New Department] page allows you to register department IDs.

Set the following items and then click [OK].

[Department ID]	Enter the department ID using a number with up to seven digits.
[Set PIN]	Select this check box when setting the password for [PIN]. If nothing is entered for [PIN] with this check box selected, the state is such that no password is specified.
[PIN]	Enter the password using a number with up to seven digits.
[Confirm]	For confirmation, enter the same password that you entered for [PIN].

(2)

[Dept. ID]

(Clickable only if you have logged on in Administrator Mode.)
Clicking the department ID allows you to use the [Edit Department] page to change the password and clear the count by department.
Set the following items and then click [OK].

[Department ID]	The selected department ID is displayed.
[Set/Change PIN]	Select this check box when setting/changing the password for [PIN]. If nothing is entered for [PIN] with this check box selected, the state is such that no password is specified.
[PIN]	Enter the password using a number with up to seven digits.
[Confirm]	For confirmation, enter the same password that you entered for [PIN].
[Clear Count]	(Not displayed depending on the settings.) Clear [Printed Pages] ([Total Print]) for this Department ID.
[Total Print]	Displays the number of printed surfaces.

(3)

[Settings...]

(Displayed only if you have logged on in Administrator Mode.)

The [Department ID Management Settings] page allows you to enable/disable the department ID management function and specify whether to print jobs with unknown IDs.
Set the following items and then click [OK].

[Enable Department ID Management]

If the check box for this option is selected, you need to enter a department ID and password when printing. You also need to enter a department ID and password when you perform direct printing or manipulate boxes from the Remote UI. Jobs which failed to be authenticated are deleted.

[Accept Print Jobs With Unknown IDs]

If the check box for this option is selected, you can print jobs with unknown IDs. If the check box for this option is not selected, you cannot perform printing even from the Remote UI that you have logged on in system manager mode. Jobs with unknown IDs indicate the following kinds of jobs.

Jobs printed by a printer driver which does not support the department ID management

Jobs directly printed using a method other than the Remote UI

(4)	[Printed Pages] Displays the number of printed surfaces.

(5)	Delete the Selected Department (Displayed only if you have logged on in Administrator Mode.) If you click [Delete] to the right of the Dept. ID to be deleted, the selected Dept. ID is deleted.

(6)	[Clear All Counts] (Not displayed depending on the settings.) Clears [Printed Pages] of all the departments.