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What This Machine Can Do

Overview of This Function

Things You Must Do Before Using This Machine

Flow of Sending Operations

Canceling a Job

Specifying Destinations

Specifying Destinations Using the Address Book (Local)

Specifying Destinations Using the Address Book (Remote)

Specifying Destinations Using the Address Book (LDAP Server)

Specifying Destinations Using the One-Touch Buttons

Specifying a Destination by Entering an E-mail Address

Specifying Destinations by Entering an I-Fax Address

Specifying a Destination by Entering a File Server

Specifying a File Server Using the Keyboard

Specifying a File Server Using the Browse Key (Windows (SMB))

Specifying a File Server Using the Search Host Key (Windows (SMB))

Storing in a Mail Box

Setting Cc and Bcc Addresses

Checking/Editing/Deleting the Information for a Destination

Favorite Settings

Recalling Previous Send Jobs

Storing New Addresses

Registering an E-Mail Address

Registering an I-Fax Address

Registering a File Server Address

Registering a Group Address

Registering an Address Obtained via an LDAP Server

Storing/Editing/Deleting One-Touch Buttons

Checking/Editing/Deleting a Stored Address

Registering/Editing/Deleting Favorite Settings

Registering/Editing Favorite Settings

Checking Favorite Settings

Editing a Name/Comment

Deleting Favorite Settings

Assigning Shortcuts

Switching the Color Mode

Setting the Resolution

Specifying/Registering Scan Sizes

Setting the File Format

Trace and Smooth

Compact PDF or XPS

Limited Color PDF

Searchable PDF/XPS/OOXML

Adding a Digital Signature to a PDF or XPS

Encrypting PDF Files

Applying a Policy

Selecting the Original Type

2-Sided Original

Book → 2 Pages

Different Size Originals

Adjusting Density Manually

Adjusting Background Density

Adjusting the Image Sharpness

Changing the Zoom Ratio

Erase Frame

Job Build

Delayed Send

Preview

Job Done Notice

File Name

Subject/Message

Reply-to

Setting E-Mail Priority

Receiving I-Fax Documents

Processing Received Documents

Receiving Documents

Setting the Memory Lock Mode

Forwarding Received Documents

Available Paper Sizes

When Problems Occur

Questions & Answers

Top » Scan and Send » Things You Must Do Before Using This Machine
Things You Must Do Before Using This Machine
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This section describes the important setting registrations and procedures that must be done before the machine is used for sending operations.
IMPORTANT
If you use the machine without registering the necessary information correctly, the machine may not function properly.
Network Settings (See "Sending E-Mail/I-Faxes.")
You need to setup a network to send scanned documents to an e-mail address, I-fax address, or file server.
Setting the Display Language
To switch the display language, set [Switch Language/Keyboard On/Off] to 'On' before entering characters. (See "Enabling the Language/Keyboard Switch.")
If you switch [Switch Language/Keyboard On/Off] from 'Off' to 'On' after entering characters, the characters may not appear correctly. In this case, either re-enter the characters after setting [Switch Language/Keyboard On/Off] to 'On', or enter characters with [Switch Language/Keyboard On/Off] set to 'Off'.
If you set [Switch Language/Keyboard On/Off] to 'On', some characters are restricted and cannot be entered.
Registering the Sending Record
You can register a sender information which is printed on a recipient's side when you send a document by I-fax.
The registered information is printed as shown below. Depending upon the model of the machine at the receiving side, this information may also appear on the display while communication is taking place.
Date and Time
The date and time of the transmission are recorded.
I-Fax Address
Your machine's I-fax address is recorded.
Destination Name
If you select a destination from the Address Book to send an original, the name of the stored destination appears on the sending record. (See "Storing New Addresses.")
Page Number
The current page number out of the total number of pages of the original is recorded.
Registering the Unit Name for E-Mail/I-Fax
When you send a document via e-mail or I-fax, the unit name appears or is printed as the sender's name at the recipient's machine. You can register the name of your company or department as the unit name. (See "Registering the Unit's Name for E-Mail/I-Fax.")
Setting the Current Date and Time
You can set the current date and time. (See "Current Date and Time.")
The current date and time settings are used as standard timer settings for functions that require them.
<Time Zone>:
The standard time zones of the world are expressed globally in terms of the difference in hours (± up to 12 hours) from GMT*1 (± 0 hours). A time zone is a region throughout which this time difference is the same.
<Daylight Saving Time>:
In some countries, time is temporarily advanced throughout the summer season. This practice is called "Daylight Saving Time."
*1 The time at the Greenwich Observatory in England is called GMT (Greenwich Mean Time).
NOTE
You can set the machine so that the sending record is not printed. (See "Printing the TX Terminal ID.")
If you set the machine to print the sending record at the top of the recording paper, and not all of the items are registered, only the registered items and the total number of original pages are printed.
To print the destination's name on the recipient's paper, set <Display Destination Unit Name> to 'On' in [TX Terminal ID].
You can specify to automatically synchronize the date and time with a server on the network. For details, see the manual provided with the imagePRESS Server.
For instructions on storing your machine's e-mail address, see "Common Communication Settings for E-Mail/I-Fax."
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