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Sending/Receiving a Fax

Main Features for Sending Faxes

Overview of This Function

Additional Lines

Things You Must Do Before Using This Machine

Flow of Sending Fax Operations

Sending Fax Documents Manually

Canceling a Job

Specifying Destinations

Specifying Destinations Using the Address Book (Local)

Specifying Destinations Using the Address Book (Remote)

Specifying Destinations Using the Address Book (LDAP Server)

Entering a New Fax Number

Specifying Destinations Using One-Touch Buttons

Recalling Previous Settings and Sending a Fax

Checking/Editing/Deleting the Information for a Destination

Storing New Addresses

Storing Fax Numbers

Storing Group Addresses

Storing Addresses Obtained via an LDAP Server

Storing/Editing/Deleting One-Touch Buttons

Checking/Editing/Deleting a Stored Address

Assigning Shortcuts

Setting the Resolution

Specifying/Registering Scan Sizes

Switching to Direct Sending

Setting Original Type

2-Sided Original

Book → 2 Pages

Different Size Originals

Adjusting Density Manually

Adjusting Background Density

Adjusting the Image Sharpness

Changing the Zoom Ratio

Erase Frame

Job Build

Selecting the Sender's Name When Sending a Fax

Selecting the Telephone Line When Sending a Fax

Delayed Send

Preview

Finished Stamp

Job Done Notice

Processing Received Documents

Receiving Documents

Setting the Memory Lock Mode

Forwarding Received Documents

Available Paper Sizes

Sending with a Subaddress

Using a PIN Code

Fax Information Services

When Problems Occur

Trouble Sending Fax Documents

Trouble Receiving Fax Documents

Trouble in Other Situations

Questions & Answers

Sending a Fax from a Computer (Windows)

System Requirements

Before Sending a Fax from a Computer

Installation

Setting the Fax Options

Faxing Fundamentals

Faxing

Specifying the Default Fax Settings

Viewing the Online Help

Using Subaddresses for Secure Transmission

Setting the Fax Send Time

Attaching a Cover Sheet

Registering a Person in an Address Book

Registering a Group in an Address Book

Importing Address Book Entries

Exporting Address Book Entries

Changing the Address Book Export Destination

Sending a Fax from a Computer (Mac)

System Requirements

Before Sending a Fax from a Computer

Installation

Setting the Fax Options

Verifying the Fax Information
Manually Setting the Fax Options

Faxing Fundamentals

Faxing

Viewing the Online Help

Outputting Multiple Pages on One Sheet

Setting the Output Range

Using Subaddresses for Secure Transmission

Setting the Fax Send Time

Attaching a Cover Sheet

Registering a Person in an Address Book

Registering a Group in an Address Book

Importing an Address Book

Exporting an Address Book

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Faxing
The procedure for faxing a document created in an application is as follows.
NOTE
Faxing methods may vary according to the application you are using. For details, see the instruction manuals provided with the application.
1.
Select [Print] from the [File] menu of the application.
2.
Select your fax from [Name] → click [Print] (or [OK]).
3.
Specify the send address in the [Fax Sending Settings] dialog box.
When entering the destination name and fax number:
When setting the destination name from the address book:
When entering the destination name and fax number:
Enter the recipient name and fax number in the [Sending Settings] sheet → click [Add to Destination List].
NOTE
If you have selected [Reenter Fax Number before adding Destination to [Destination List]] in the [Security Settings] dialog box of the [Special] sheet, the [Confirm Password] dialog box is displayed when you click [Add to Destination List]. For details, see the online help (see "Viewing the Online Help").
When setting the destination name from the address book:
Click [Address Book] in the [Sending Settings] sheet.
Select the recipient → click [Add to List] → [OK].
NOTE
For information on using the address book, see "Registering a Person in an Address Book," "Registering a Group in an Address Book," "Importing Address Book Entries," "Exporting Address Book Entries," and "Changing the Address Book Export Destination."
4.
If you want to attach a cover sheet, click [Cover Sheet] → specify a format for the cover sheet.
NOTE
For details about cover sheet attachment, see "Attaching a Cover Sheet."
5.
Click [OK].
Faxing begins.
NOTE
Some printer models enable you to confirm the status of the printer and stop printing from a print cancelation display (see "Status Monitor/Cancel").
If a printer icon is displayed in the task tray at the bottom right of your computer monitor, you can stop sending a fax from your computer. Double-click the printer icon → click the name of the file you want to stop sending → click [Document] → [Cancel].
You cannot access or edit the address book if you do not have access permission (default: Power Users or higher) to the destination folder of the address book. If this is the case, log on as user having access permission to the folder, or click [Specify a Folder] in the [Edit Address Book] sheet, and specify a folder, such as the [My Documents] folder, that you have write permission for as the destination folder of the address book. For details, see "Changing the Address Book Export Destination."
The number of destinations that you can send to at one time depends on the conditions under which the cover sheet has been attached. For details, view the online help (see "Viewing the Online Help").
The display may vary according to the operating system and system environment.