Storing New Addresses - Canon imageRUNNER ADVANCE 4051/4045/4035/4025 e-Manual

Storing New Addresses

You can store a destination in the Local Address Book or a one-touch button to save the effort of entering that destination's address each time you send a job. This also enables you to retrieve the destination from the Local Address Book or one-touch button when specifying various settings.

Regarding the Local Address Book

The Local Address Book is a feature used for storing fax destinations. The Address Book is divided into 10 Address Lists and one-touch buttons. You can store up to 1,800 destinations, including 1,600 destinations in the Address Lists (1 to 10), and 200 destinations in one-touch buttons.

Registering a destination in the Local Address Book saves you the effort of entering that destination's address each time you send a job. By storing your own e-mail address, you can use the Job Done Notice mode.

Storing Fax Numbers

Storing Group Addresses

Storing Addresses Obtained via an LDAP Server

Storing/Editing/Deleting One-Touch Buttons

Checking/Editing/Deleting a Stored Address

NOTE
Since each address entry is treated as a single entry, if you register a fax number in a group address, the fax number and group address entry are counted as two separate entries. The Local Address Book data can be saved and imported using the Remote UI. (See "Loading Address Lists and Device Settings Information (Import).") If you want to manage destinations with the Manage Address Book Access Number mode, set [Manage Address Book Access Numbers] to 'On'. (See "Managing the Address Book with Access Numbers.") If a required destination setting has not been set after registering the access number, the screen for specifying the destination settings appears again. You can enter up to seven digits for the access number. If you enter fewer than seven digits, the machine stores the access number with leading zeros. Example: If <321> is entered, <0000321> is stored. You cannot store an access number with only zeros as the number, such as <0000000>. If you enter a number that begins in zeros, such as <02> or <002>, the zeros are ignored and the number is registered as <0000002>, the same as if you had simply entered <2>.

NOTE

Since each address entry is treated as a single entry, if you register a fax number in a group address, the fax number and group address entry are counted as two separate entries.

The Local Address Book data can be saved and imported using the Remote UI. (See "Loading Address Lists and Device Settings Information (Import).")

If you want to manage destinations with the Manage Address Book Access Number mode, set [Manage Address Book Access Numbers] to 'On'. (See "Managing the Address Book with Access Numbers.")

If a required destination setting has not been set after registering the access number, the screen for specifying the destination settings appears again.

You can enter up to seven digits for the access number. If you enter fewer than seven digits, the machine stores the access number with leading zeros.

Example: If <321> is entered, <0000321> is stored.

You cannot store an access number with only zeros as the number, such as <0000000>. If you enter a number that begins in zeros, such as <02> or <002>, the zeros are ignored and the number is registered as <0000002>, the same as if you had simply entered <2>.