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Sending/Receiving a Fax

Main Features for Sending Faxes

Overview of This Function

Additional Lines

Things You Must Do Before Using This Machine

Flow of Sending Fax Operations

Sending Fax Documents Manually

Canceling a Job

Specifying Destinations

Specifying Destinations Using the Address Book (Local)

Specifying Destinations Using the Address Book (Remote)

Specifying Destinations Using the Address Book (LDAP Server)

Entering a New Fax Number

Specifying Destinations Using One-Touch Buttons

Recalling Previous Settings and Sending a Fax

Checking/Editing/Deleting the Information for a Destination

Storing New Addresses

Storing Fax Numbers

Storing Group Addresses

Storing Addresses Obtained via an LDAP Server

Storing/Editing/Deleting One-Touch Buttons

Checking/Editing/Deleting a Stored Address

Assigning Shortcuts

Setting the Resolution

Specifying/Registering Scan Sizes

Switching to Direct Sending

Setting Original Type

2-Sided Original

Book → 2 Pages

Different Size Originals

Adjusting Density Manually

Adjusting Background Density

Adjusting the Image Sharpness

Changing the Zoom Ratio

Erase Frame

Job Build

Selecting the Sender's Name When Sending a Fax

Selecting the Telephone Line When Sending a Fax

Delayed Send

Preview

Finished Stamp

Job Done Notice

Processing Received Documents

Receiving Documents

Setting the Memory Lock Mode

Forwarding Received Documents

Available Paper Sizes

Sending with a Subaddress

Using a PIN Code

Fax Information Services

When Problems Occur

Trouble Sending Fax Documents

Trouble Receiving Fax Documents

Trouble in Other Situations

Questions & Answers

Sending a Fax from a Computer (Windows)

System Requirements

Before Sending a Fax from a Computer

Installation

Setting the Fax Options

Faxing Fundamentals

Faxing

Specifying the Default Fax Settings

Viewing the Online Help

Using Subaddresses for Secure Transmission

Setting the Fax Send Time

Attaching a Cover Sheet

Registering a Person in an Address Book

Registering a Group in an Address Book

Importing Address Book Entries

Exporting Address Book Entries

Changing the Address Book Export Destination

Sending a Fax from a Computer (Mac)

System Requirements

Before Sending a Fax from a Computer

Installation

Setting the Fax Options

Verifying the Fax Information
Manually Setting the Fax Options

Faxing Fundamentals

Faxing

Viewing the Online Help

Outputting Multiple Pages on One Sheet

Setting the Output Range

Using Subaddresses for Secure Transmission

Setting the Fax Send Time

Attaching a Cover Sheet

Registering a Person in an Address Book

Registering a Group in an Address Book

Importing an Address Book

Exporting an Address Book

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Setting the Fax Options
Before faxing, you need to set up the fax configuration in order to use the functions of fax options (such as the fax board) attached to the machine.
The fax configuration can be set up automatically while installing the driver. If the machine cannot be configured during the installation, follow the procedure below.
IMPORTANT
To configure the fax option settings, you must log on to your computer as a member of the Administrators or Power Users group.
1.
Click [] (Start) → [Control Panel] → [Printer].
NOTE
For Windows 7, click [] (Start) → [Devices and Printers].
For Windows XP Professional/Server 2003, click [Start] → [Printers and Faxes].
For Windows XP Home Edition, click [Start] → [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes].
For Windows 2000, click [Start] →[Settings] → [Printers].
2.
Right-click the icon of the fax whose settings you want to configure → click [Properties] (or [Printer properties]).
3.
Click [Device Settings] → [Get Device Status].
The driver settings are configured according to the option information obtained from the machine.
4.
Confirm the settings such as the fax board → click [OK].
NOTE
If you are using a shared printer, you need to install Canon Driver Information Assist Service in the print server computer in order to use the [Get Device Status] function. For details about how to install the Canon Driver Information Assist Service, see the "Fax Driver Installation Guide" (see "Installation").
If the information request returns an error message, you need to manually select and configure such settings as optional fax board, memory, etc. installed in the fax you are using.
If the fax and computer are connected via USB or a WSD (Web Services on Devices) port, the [Get Device Status] function is unavailable. You need to configure the settings manually.
The display may vary according to the operating system and system environment.