Specifying an ID for Each Department

Displaying or Changing the Departmental ID Management Settings

You can manage the number of [Printed Pages]* on a departmental basis by specifying IDs for each department and entering an ID when printing.

*	[Printed Pages] indicates the number of printed surfaces. If you perform 2-sided printing on a sheet of paper, the number of the printed surfaces is two.

IMPORTANT
Register one or more Department IDs before enabling Department ID Management, which will have no effect with no Department ID registered.

(1)

[Register New Department]

(Displayed only if you have logged on in Administrator Mode.)

Clicking this button displays the [Register New Department] page. Set the following items and click [OK].

[Department ID]	Enter the department ID using a number with up to seven digits.
[PIN]	Enter the password using a number with up to seven digits.
[Confirm]	To confirm the password, enter the password entered in [PIN] again.

(2)

[Dept. ID]

(Clickable only if you have logged on in Administrator Mode.)
Clicking the department ID displays the [Edit Department] page. Set the following items and click [OK].

[Department ID]	Enter the department ID using a number with up to seven digits.
[Set/Change PIN]	Select the check box when setting/changing the password. If there is no entry in [PIN] though this check box is selected, no password is specified.
[PIN]	Enter the password using a number with up to seven digits.
[Confirm]	To confirm the password, enter the password entered in [PIN] again.
[Clear Count]	(Not displayed depending on the settings.) Clear [Printed Pages] ([Total Print]) for this Department ID.
[Total Print]	Displays the number of printed surfaces.

(3)

[Settings...]

(Displayed only if you have logged on in Administrator Mode.)

Clicking this button displays the [Department ID Management Settings] page. Set the following items and click [OK].

[Enable Department ID Management]

If the check box for this option is selected, you need to enter a department ID and password when printing. You also need to enter a department ID and password when you perform direct printing or manipulate boxes from the Remote UI. Jobs which failed to be authenticated are deleted.

[Accept Print Jobs With Unknown IDs]

If the check box for this option is selected, you can print jobs with unknown IDs. If the check box is not selected, you can neither log on in Administrator Mode nor print jobs using the Remote UI. Jobs with unknown IDs indicate the following kinds of jobs.

Jobs printed by a printer driver which does not support the department ID management

Jobs directly printed using a method other than the Remote UI

(4)	[Printed Pages] Displays the number of printed surfaces.

(5)	Delete the Selected Department (Displayed only if you have logged on in Administrator Mode.) If you click [Delete] to the right of the Dept. ID to be deleted, the selected Dept. ID is deleted.

(6)	[Clear All Counts] (Not displayed depending on the settings.) Clears [Total Print] of all the departments.