Overview of This Function

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Overview of This Function

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If you press [Fax] on the Main Menu, the Fax Basic Features screen appears. The Fax function enables you to scan documents and send them to specified destinations via fax.

You can also send a fax from [Scan and Send].

To send a fax from [Scan and Send], set <Enable Fax in Scan and Send Function>in [Display Fax Function] to 'On'. (See "Display Fax Function.")

The flow of basic operations for sending a fax is as follows:

Fax Basic Features Screen

The screen below, which appears when you select [Fax] on the Main Menu screen, is called the Fax Basic Features screen.

1	Destinations Displays the number of specified destinations.
2	Destination Displays the destination entered using the numeric keys.
3	You can specify the following settings: Register to Quick Menu Change Default Settings Register Options Shortcuts Change Default LDAP Search Conditions Register/Edit Information for Each User [Register/Edit Information for Each User] appears only if you are managing users by login service such as SSO-H. For more information, see "Authentication Method Settings for Sending Operations."
4	[Previous Settings] Press to recall the last three send jobs, including the destinations, scan settings, and send settings.
5	Resolution Press to specify the resolution.
6	Scan Size Press to specify the size for scanning.
7	Shortcuts to [Options] Press to select an [Options] mode. [Density], [Original Type], [2-Sided Original], and [Different Size Originals] are set as default. (See "Assigning Shortcuts.")
8	[Options] Press to set useful fax functions such as sending different sized originals together or 2-sided originals.
9	One-Touch Button Number Entry Button Press to specify the destination by entering the number for a one-touch button.
10	One-Touch Buttons Press to specify destinations stored in one-touch buttons.
11	Register One-Touch Button Press to register destinations in one-touch buttons.
12	[On-Hook] Press to use tone dialing or to send a fax document manually. (See "Fax Information Services.")
13	[Address Book] Press to select a destination from the Address Book.
14	[Direct Send] Press to send documents directly to the recipient. If you do not select Direct Sending, Memory Sending is used instead. (See "Switching to Direct Sending.")
15	[PIN Code] Press to enter the PIN (Personal Identification Number) code. You can press this key only if [Option] is selected for PIN code position. If [Prefix], [Suffix], or [Off] is selected for PIN code position, this key is grayed out. (See "Using a PIN Code.")
16	[Details] Press to check or change the selected destination.
17	[Delete Dest.] Press to delete the selected destination.
18	[To Remote Add. Book] Press to specify destinations registered in the one-touch buttons of a server machine by accessing from a client machine on the network.
19	[Pause] Press to insert a pause of several seconds in the fax number that you are dialing. If you press [Pause] betwewn numbers, the letter <p> appears between the numbers. If you press [Pause] at the end of a number, the letter <P> appears at the end of the number. When dialing an overseas number, insert a pause after the country code, and at the end of the telephone number. (See "Pause Time.")
20	[Tone] Press when you want to directly call an extension line that is connected to a PBX (Private Branch eXchange) which accepts only tone signals. If you press [Tone], the letter <T> appears.(See "Fax Information Services.")
21	[Backspace] Press when you enter an incorrect number to delete the number before the cursor.
22	Subaddress Press to set an optional subaddress and password. Specify the settings as necessary. [Set Details] Displayed when multiple lines are set to be used. Press to set the subaddress and password, or to select the telephone line to use for transmission.
23	[OK] Press after specifying a destination using to (numeric keys). You can specify another destination.
24	[Cancel] Press to return to the previous screen.

NOTE
If you set [Display Fax Function] to 'Off', [Fax] does not appear in the Main Menu. (See "Display Fax Function.") You can use multiple lines in the following cases: If the Super G3 2nd Line Fax Board is installed in addition to installing the Super G3 FAX Board, or the Super G3 3rd/4th Line Fax Board is installed in addition to installing the Super G3 2nd Line Fax Board and Super G3 FAX Board. If [No. of TX Lines] is set to two lines when using the Fax function with the Remote Fax Kit. (See "Remote Fax TX Settings.")

NOTE

If you set [Display Fax Function] to 'Off', [Fax] does not appear in the Main Menu. (See "Display Fax Function.")

You can use multiple lines in the following cases:

If the Super G3 2nd Line Fax Board is installed in addition to installing the Super G3 FAX Board, or the Super G3 3rd/4th Line Fax Board is installed in addition to installing the Super G3 2nd Line Fax Board and Super G3 FAX Board.

If [No. of TX Lines] is set to two lines when using the Fax function with the Remote Fax Kit. (See "Remote Fax TX Settings.")

Address Book Screen

You can use various methods to search for destinations from the Address Book on the screen for selecting destinations. You can also search using a combination of these methods.

1	Specify Type of Destination drop-down list If you press [All], (Fax) or (Group), destinations for each type appear.
2	Address List drop-down list Press the Address List drop-down list to display a list of Address Lists 1 to 10 or one-touch buttons. Address lists categorize the addresses stored in the Address Book.
3	Change Address Book If you press [Change Add. Book], you can switch the display to the [Local], [Remote], or [LDAP Server] address book.
4	[Search by Name] If you press [Search by Name], a pop-up screen for refining the address book appears.
5	Search Initial Letter button Press the alphanumeric keys (e.g., [ABC]) to display the individual keys for each letter or number. You can select a letter or number to restrict the displayed range of entries. Press [All] to return to the full address list.

You can further refine the search by entering multiple consecutive characters, starting with the first character of the destination name. You can also refine the addresses displayed by entering multiple characters from the Keyboard screen.

1	[ABC] - [Sym] Displays the characters you can enter. The range of letters or the symbols you can enter are displayed.
2	[Keyboard] Displays the keyboard on the touch panel display.
3	[Clear] Press to delete all of the text entered.
4	[Backspace] Press to delete the last letter entered.

NOTE
Press [Search by Name] to close the screen for refining the address book and return to the previous screen. If you select [All], destinations registered in one-touch buttons also appear. However, you cannot delete destinations registered in one-touch buttons. For instructions on deleting one-touch buttons, see "Storing/Editing/Deleting One-Touch Buttons." To cancel a selected destination, select the destination again. [Access No.] appears only on the screen if [Manage Address Book Access Numbers] is set to 'On'. (See "Managing the Address Book with Access Numbers.")

NOTE

Press [Search by Name] to close the screen for refining the address book and return to the previous screen.

If you select [All], destinations registered in one-touch buttons also appear. However, you cannot delete destinations registered in one-touch buttons. For instructions on deleting one-touch buttons, see "Storing/Editing/Deleting One-Touch Buttons."

To cancel a selected destination, select the destination again.

[Access No.] appears only on the screen if [Manage Address Book Access Numbers] is set to 'On'. (See "Managing the Address Book with Access Numbers.")