Managing Department IDs
You can manage Department IDs with the Remote UI.
Follow the procedure below to specify Department ID Management settings from the Remote UI.
1.
Click [Settings/Registration] → select [User Management] for <Management Settings> → click [Department ID Management].
The list of Department IDs registered in the machine appears in groups of 100. If you want to display another group, select a group other than [1 to 100] from the drop-down list → click [Display].
2.
To set the method for managing Department IDs, click [Settings...] → specify the desired settings → click [OK].
Details of each item are shown below.
Enable Department ID Management:
If you select this check box, Department ID Management is enabled. When Department ID Management is enabled, the user must enter the Department ID to be able to use functions. (This enables you to keep track of the total number of prints by department and set print limits.) In addition, when Department ID Management is enabled, the user must enter the Department ID and PIN to be able to execute jobs.
Limit Functions:
This setting enables you to set Department ID Management for [Access Stored Files] and [Web Access] functions. If SSO-H is set as the login service, the Limit Functions mode will not be available.
Store/Access Files, Fax/I-Fax Inbox:
Select this check box to set Department ID Management for [Access Stored Files] function.
Other:
Select this check box to set Department ID Management for [Web Access] function.
Allow Printer Jobs with Unknown IDs:
Select this check box to enable printing for computers that use printer drivers that do not support Department ID Management. If you do not select this check box, only computers with printer drivers that support Department ID Management can print.
Allow Black Copy/Print Jobs:
Select this check box to accept all black-and-white print jobs regardless of Department ID Management.
Allow Black Printer Jobs:
Select this check box to accept all black-and-white print jobs from printer drivers regardless of Department ID Management.
Clear All Counts:
Click this button to reset the counter to zero for all departments.
NOTE
For more information on the Limit Functions, see "Limiting Functions."
3.
To register a department, click [Register New Department] → specify the desired settings → click [OK].
Details of each item are shown below.
Department ID:
Enter a number (seven digits maximum).
PIN:
Enter a number (seven digits maximum).
Confirm:
Enter the PIN again. If the number you enter here is different from the number entered for <PIN>, an error dialog box appears.
Page Limits:
Enter the maximum number of prints the department is allowed to make.
NOTE
Because the page count for <Total Prints> and <Black Print> are the same, when specifying different page limit settings for both of them, the lower of the values is used for both <Total Prints> and <Black Print>.
4.
To delete a department, click the department that you want to delete → click [Delete Department].
5.
Click [OK].
6.
To change the PIN and page limit setting, click the desired Department ID → change the necessary fields on the <Edit Department> screen → click [OK].
NOTE
To clear the print total for the department, click [Clear Count]. Click [OK] when the confirmation dialog box appears.
The Department ID Management settings are the same as those that you can access from the control panel of the machine by pressing [User Management] (Settings/Registration) → [Department ID Management]. For instructions on using the control panel to specify Department ID Management settings and more information on Department ID Management, see "Department ID Management."
» Remote UI » Managing Department IDs
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