This section describes the flow of basic sending operations.

For Scan and Send, the following five types of sending methods are available.

• Sending a Fax

If <Enable Fax in Scan and Send Function> is set to 'On' in [Display Fax Function], you can scan originals and send them as faxes. (See "Display Fax Function.")

For instructions on specifying a fax number, see "Using the Machine to Send/Receive a Fax."

• Sending an E-Mail Message

You can scan a document and send it as an attached file in an e-mail message. The scanned document can be sent as a PDF, XPS, OOXML, JPEG, or TIFF file.

• Sending an I-Fax

You can scan a document and send it to a destination via the Internet as an I-fax. An I-fax can only be sent to machines that can receive faxes via the Internet.

• Sending a Job to a File Server

You can send a scanned document to any computer that acts as a file server on the network.

• Sending a Job to a Mail Box

You can scan a document and store it in a mail box. If you include a mail box as one of the destinations to which you are sending your document, the document is stored in the selected mail box for later use. Documents stored in a mail box can be printed and sent to other destinations.

• If you are using Microsoft Exchange Server 5.5, 2000, or 2003, a sending error may occur when you send an e-mail message in the following cases:
  • When a user is logged in to the machine using the SSO-H
  • When <SMTP Authentication (SMTP AUTH) > in <POP AUTH Method> is set to 'On' in [Communication Settings] in [E-Mail/I-Fax Settings] in [Function Settings] (Settings/Registration)
  In these cases, you should add the user logged in to the machine using the SSO-H to [Send on behalf of] in <Delivery Options> in Exchange General. For more information, contact your system administrator.

• Before using the Send function, it is useful to read the following topics:

• Main power and control panel power. (See "Before You Start Using This Machine.")

• For instructions on entering characters using the keys displayed on the touch panel display, see "Basic Operations."

• Routine maintenance (See "Maintenance.")

• The maximum number of send jobs that the machine can handle is 120, including jobs with error codes. Among these, 64 fax jobs can be handled. However, the actual number of send jobs that the machine can handle may be less than 120, depending on the following conditions:

• Multiple documents are being sent at the same time

• Large documents are being sent

• A large amount of memory is being used for the Mail Box and the Fax/I-Fax Inbox

• You can print a report that contains the results of all send jobs. (See "Send TX Report" and "Communication Management Report.")

• If you are using a login service, it is necessary to log in to the machine with the appropriate procedure for the login service you are using.

• If you are using the optional Card Reader-C1/Copy Card Reader-F1 to perform Department ID Management, see "Optional Products (imageRUNNER ADVANCE C9075 PRO/C9065 PRO)" or "Optional Products (imageRUNNER ADVANCE C7065/C7055)."

• If you are using Department ID Management, see "Basic Operations."

• If you are using the SSO-H login service, see "Basic Operations."

1. Press [Scan and Send] on the Main Menu screen.

The Scan and Send Basic Features screen appears.

2. Place your originals.

• For instructions on placing your originals, see "Basic Operations."

3. Specify the destinations.

• If a destination type is set to 'On' in [Limit New Destination], you cannot enter a destination in [New Destination]. You have to select a stored destination by using the Local Address Book, Remote Address Book, or LDAP Server in [Address Book], or pressing a one touch button in [One-Touch]. (See "Restricting New Addresses.")

• The maximum of destinations can be specified at the same time is 256. If you specify a group, which is made up of several destinations, each destination is counted as a separate address.

• The icons that are displayed on the screen are:

• : E-Mail

• : Fax

• : I-Fax

• : File Server

• : Group

• : Mail Box

• : Bcc

• : Cc

• If a destination is stored in the Address Book:

• If a destination is stored in a One-Touch:

• If a destination is not stored in the Address Book:

• If you want to set your e-mail address:

• If you want to specify Cc or Bcc addresses:

• If a destination is stored in a Favorite Settings:

• If a destination is stored in the Address Book:

• Press [Address Book] → select the desired destination. (See "Using the Address Book" and "Using the Machine to Send/Receive a Fax.")

• Besides Local Address Book, you can specify the destination from the Remote Address Book or LDAP Server, depending on the setting.

• If a destination is stored in a One-Touch:

• Press [One-Touch] → select the one-touch button that contains the desired destination. (See "One-Touch Button" and "Using the Machine to Send/Receive a Fax.")

• If a destination is not stored in the Address Book:

• Press [New Destination] → select a sending method → enter the desired destination. (See "Destinations Not Stored in the Address Book" and "Using the Machine to Send/Receive a Fax.")

• If you want to set your e-mail address:

• Press [Send to Myself]. (See "Sending Documents to Yourself.")

• [Send to Myself] is displayed only if authentication by SSO-H Network Settings is set.

• If you want to specify Cc or Bcc addresses:

• Press [Cc Bcc] → specify the e-mail addresses. (See "Setting Cc and Bcc Addresses.")

• Only e-mail addresses can be specified as Cc and Bcc addresses.

• The maximum number of Cc and Bcc destinations that can be sent at one time is 256 including the destination specified for [To]. Mail boxes are not included in this count.

• If a destination is stored in a Favorite Settings:

• Press [Favorite Settings] → select the button that contains the desired destination. (See "Favorite Settings.")

4. Press the Select Color button → select a color mode.

• When [Auto (Color/Gray)] or [Auto (Color/Black)] is set and your originals contain color sections, the machine scans them in the Full Color mode. However, the machine may scan the color originals in the Grayscale or Black mode under the following conditions. To avoid this, set the color mode to [Full Color]. (See "Color Settings.")

• If the originals contain a few color sections

• If the color sections are located only on the left side on the left side (within 3/8" (10 mm) from the left edge) or on the right side (within 5/8" (17 mm) from the right edge) of the originals when placing the originals into the feeder
  

• If the originals contain light color densities

• If the color sections of the originals are close to black

• For instructions on setting the color mode, see "Color Settings."

5. Press the Resolution button → select a resolution.

• For instructions on setting the resolution, see "Resolution Settings."

6. Press the Scan Size button → select a scan size.

• For instructions on setting the scan size, see "Scan Size Settings."

7. Press the File Format button → select a file format.

This part of the procedure is not necessary if any one of the following is true:

• A fax address is specified as the destination

• An I-fax address is specified as the destination

• A mail box is specified as the destination

• For instructions on setting the file format, see "Setting the File Format to Send a Document in."

8. Press [Options] → select the desired mode.

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• For more information on setting each mode, see "Useful Send Function (Options)."

9. Press [Close].

10. Press (Start).

Scanning starts.

The scanned data is sent to the specified destination when scanning is complete.

If the original is placed on the platen glass, follow the instructions that appear on the touch panel display → press (Start). When scanning is complete, press [Start Sending].

If a message indicating that scanning was canceled because the memory of the machine is full is displayed, scan the original again from the first page. Scanning may be possible if you set a lower resolution and/or set Sharpness to 'Low'.

• The size of the original is detected automatically.

• If you want to send to an e-mail or I-fax address, a screen to enter the user name and password may be displayed, depending on the e-mail/I-fax settings. If the screen is displayed, enter the user name and password registered in SMTP Authentication. For instructions on setting the user name, password, and screen display, see the following. (See "Common Communication Settings for E-Mail/I-Fax.")

• You can set the user name and password in <Authent./Encryption> in [Communication Settings] in [E-Mail/I-Fax Settings] in [Function Settings] (Settings/Registration).

• The screen is displayed if <Display Auth. Screen When Send> is set to 'On' in <Authent./Encryption> in [Communication Settings] in [E-Mail/I-Fax Settings] in [Function Settings] (Settings/Registration).

• If [Use SMTP Authentication for Each User] in [E-Mail/I-Fax Settings] is set to 'On', you can register the user name and password of the logged in user by pressing [] on the top right of the screen and then selecting [Set SMTP Authentication] from the displayed menu.

• If you try to send to a file server in which [Enter Password Each Time] is set to 'On', a screen appears prompting you to enter a user name and password. In this case, enter the previously set password. However, you cannot send to an address group including a file server in which [Enter Password Each Time] is set to 'On'. (See "File Server Addresses.")

• If you specify the file server that you set to 'On' for [Enter Password Each Time] as the forwarding destination, the screen to enter the password does not appear. The received document is automatically forwarded using the registered password.

• If Preview mode is set, you can verify the images from the Preview screen before sending your document. (See "Preview.")

11. If you want to cancel sending, press (Stop).

• You can press (Stop) to cancel a send job that is being scanned.

• For instructions on canceling a send job, see "Canceling a Job."

• You can also cancel a send job from the Status Monitor/Cancel screen. (See "Using the Status Monitor/Cancel Screen.")

12. When scanning is complete, remove your originals.

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