Basic Operations for Scanning Documents

This section describes the basic operations for scanning documents.
1
Place the document. Placing Documents
2
Press <Scan and Send> on the Main Menu. <Main Menu> Screen
3
Specify the destination on the Scan Basic Features screen. Scan Basic Features Screen
Specifying Destinations from the Address Book
Specifying Destinations from One-Touch Buttons
Entering Destinations Manually
Specifying Destinations in the LDAP Server
Specifying Your Own E-Mail Address
Specifying Personal Folder
Specifying Destinations from the Address Book of a Mobile Device
NOTE:
To specify e-mail destinations as Cc or Bcc, press <Cc Bcc>  <Cc> or <Bcc> <Specify Destinations> before specifying destinations.
To specify multiple destinations, press <Specify Destinations> and specify an additional destination.
To delete a destination, select the destination you want to delete, and press <Delete Dest.>.
4
Specify the scan settings as necessary.
Selecting a File Format
Selecting Resolution
Specifying the Scanning Size of Documents
Selecting Color Scan/Black & White Scan
Scanning Both Sides of Documents
Enlarging or Reducing
5
Press .
Documents are scanned and sending/saving starts.
To cancel scanning, press <Cancel> or   <Yes>.
When <Press the [Start] key to scan the next original.> is displayed
To cancel sending/saving, press <To Status Mntr./Cncl.>  select a document  <Cancel>  <Yes>.
Depending on the communication settings, you may be prompted to enter the user name and password. Setting E-mail/I-Fax Communication
NOTE
To check the statuses for sent/saved documents
On the <Status Monitor/Cancel> screen, you can check the statuses for sent/saved documents. This screen enables you to send/save documents again or cancel sending/saving after checking the statuses. Checking Status and Log for Scanned Documents
To print the report for the results of sending/saving
On the Scan Basic Features screen, pressing <Options> <TX Report> enables you to set to automatically print the report listing the results of sending/saving.
File name
When a file is sent/saved, its file name is automatically set based on the following format. You can change the setting so that a different name can be assigned. Setting a File Name
When sending by e-mail
"Job numbers (four digits)_page numbers (three digits).file extension name" format, such as "1042_001.jpg"
When saving in a file server
"The year, month, day, hour, minute, and second the file is saved (14 digits).file extension name" format, such as "20151030133541.jpg"
E-mail subject
The subject entered in <Default Subject> is automatically set (<Default Subject>). If you specify a different subject, change the setting, or specify each time you send an e-mail (Specifying E-Mail Settings).
When multiple sheets are fed
Scanning is stopped and the message is displayed on the screen. Follow the message and start operation. To set to not notify with a message, press <Options> on the Scan Basic Features screen <Detect Feeder Multi Sheet Fd.> each time you send/save a document to disable the setting, or set <Set Detection of Feeder Multi. Sheet Feed as Default> to <Off> (<Set Detection of Feeder Multi. Sheet Feed as Default>).
TIPS
Determining the top and bottom of the document
You can set the orientation of the document before scanning so that its top and bottom are positioned correctly when the sent/saved file is displayed on a computer.
When placing a LTR size original, press <Options> on the Scan Basic Features screen <Original Content Orientation> <Original Content Orientation> <OK>.
When placing large-sized originals such as LGL size, press <Options> on the Scan Basic Features screen <Original Content Orientation> select <Top at Far Edge> or <Top at Side Edge> according to the orientation of the original press <OK>.
Specifying multiple destinations including faxes
Setting <Enable Fax in Scan and Send Function> to <On> enables you to specify fax destinations from the Scan Basic Features screen (<Display Fax Function>). This setting is useful for specifying multiple destinations including faxes, such as when saving a copy of a sent fax in a file server.
Checking scanned documents before sending/saving
You can check scanned documents on the preview screen before sending/saving. Checking Scanned Originals Before Sending/Saving (Preview)
Registering frequently used settings
You can combine frequently used destinations and scan settings into a button of the machine for later use. By pressing the registered button when scanning documents, you can quickly complete your settings. Registering a Combination of Frequently Used Functions
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