<Common>

This section describes settings for functions such as Paper Feed Settings, Paper Output Settings, Print Settings, Scan Settings, and Generate File.

<Paper Drawer Auto Selection On/Off>

When copying/printing with the machine, a paper source loaded with the required paper size can be automatically selected and another paper source loaded with the same paper can be automatically switched to when paper runs out. This setting enables the paper source to be automatically switched for each function, such as the Copy or Print function. Automatically Selecting the Paper Source Depending on Function

<Suspended Job Timeout>

If this setting is set to <On> and the machine does not have the specified paper when a job is received, that job is suspended and the machine prints the next job.


If a job is suspended because paper has run out during the job, the next job is not processed even after the designated suspension time elapses. To automatically delete suspended jobs, see <Auto Delete Suspended Jobs>.

<Output Tray Settings>

You can set the tray to output to for each function.


If a certain tray reaches its stacking limit, the machine automatically uses another tray that is designated for the same function. However, it is recommended that you only designate one tray for fax/I-fax documents to prevent them from getting lost.


Select <Other> when printing reports. The priority order of the output destinations is determined by the order of the selected output trays. The priority is displayed as "1," "2," and "3." Paper sizes which can be output to each output tray differ depending on optional equipment attached to the machine, such as the finisher, etc. For more information, see Optional Equipment.

<Offset Jobs>

This enables you to shift the output for each job when multiple jobs are printed consecutively.

<Job Separator Between Jobs>

This enables you to insert the specified paper at the start of each job when multiple jobs are printed consecutively.

<Job Separator Between Copies>

This enables you to insert the specified paper each number of copy sets to divide the sets. If you set this, paper is inserted when printing with Collate (Page Order), Offset, or Staple.


You cannot insert job separation sheets between copy sets in the following cases: If you are using the Group, Booklet, Saddle Stitch, or Fold mode, or if you are using tab paper

<Different Paper Sizes for Output Tray>

You can output different sized papers to the same output tray of the finisher.


If you set <Different Paper Sizes for Output Tray> to <Off>, printing may stop when the message <Remove the paper from the output tray.> appears. To resume printing, remove all of the paper from the output tray. If you set both the Different Size Originals and Staple modes, outputs are stapled and collated, regardless of the Different Paper Sizes settings. Even if you set <Different Paper Sizes for Output Tray> to <Off>, different paper size may be output to the same output tray if there is only a small amount of paper in the paper tray.

If you set <Different Paper Sizes for Output Tray> to <Off>, printing may stop when the message <Remove the paper from the output tray.> appears. To resume printing, remove all of the paper from the output tray.

If you set both the Different Size Originals and Staple modes, outputs are stapled and collated, regardless of the Different Paper Sizes settings.

Even if you set <Different Paper Sizes for Output Tray> to <Off>, different paper size may be output to the same output tray if there is only a small amount of paper in the paper tray.

<Unprocessed Tab Paper Forced Output>

You can set whether to force to output excess tab paper that was not used.


For information on printing using tab paper, see Loading Tab Paper.

<Action When Too Many Sheets to Staple>

You can specify the procedure to perform when there are too many sheets to staple.


For information on printing using stapling, see Finishing with the Stapler.

<Print Priority>

A job that has a higher set priority can be set to print after the job currently being processed is complete.


If the same printing priority has been specified for multiple functions, printing starts with the first processed print job. Priority printing does not take place until the current job is complete. However, if the current job is paused, the printing of another job may start, depending on its settings.

<Productivity/Image Quality Priority for Thin/Plain Paper>

To prevent the quality of the image from being adversely affected in specific conditions, you can give a priority to quality over productivity.


If you select <Productivity Priority>, the printed image may appear to be wrinkled, although the paper has no wrinkles.


When the production in specific conditions has finished, restore the settings to <Productivity Priority>.

<2-Sided Printing>

You can specify the 2-Sided Printing for printing reports such as Send TX Report and Communication Management Report.

<Register Form>

You can register image forms and superimpose them on output using the Superimpose Image function.


Make sure you place the original that contains the image form on the platen glass. It is not possible to scan an image form from the feeder.


For information on the Superimpose Image function, see Superimposing Images.

<Register Characters for Page Numbering/Watermark>

You can register/edit/delete user-defined text for <Page Numbering>/<Watermark>. It is useful if you always use the same text or watermark for <Watermark> in <Secure Watermark>, and <Page Numbering> and <Watermark> in the Copy function.


For information on <Watermark> in <Secure Watermark>, and <Page Numbering> and <Watermark> when copying, see Embedding the "TOP SECRET" Text (Secure Watermark).

<Copy Set Numbering Option Settings>

In addition to Copy Set Numbering, you can add User Name, Date, and Text on the printout.

<Forced Print of Recognition Information>

You can force to print the user ID, date, IP address, or serial number of the machine on the printout. Printing User Information on Documents


IPv6 addresses cannot be printed.

<Forced Secure Watermark/Document Scan Lock>

Secure Watermark/Document Scan Lock enables you to prevent information leakage. These functions can be set by administrator so that it is always reflected on the output by the general users. Embedding Information That Restricts Copying (Forced Document Scan Lock) Embedding Invisible Text (Forced Secure Watermark)


The Document Scan Lock mode does not guarantee restriction of unauthorized copying. You may not be able to restrict unauthorized copying or analyze tracking information, depending on the combination of settings and the output, such as a document with an image on the entire page.

<Printer Driver Watermark/Document Scan Lock>

When printing from a printer driver, you can select the functions set here for each job.


If <Printer Driver Secure Watermark> and <Forced Secure Watermark> are set for a printer at the same time, Forced Secure Watermark is given priority.


If a login service has been set, the user name/Department ID of the user who logged in is printed. The watermark <CONFIDENTIAL> is printed if a login service is not set. To use this function, specify the following settings in the printer driver in advance. For details, see the help for the printer driver.

<Adjust Background/Character Contrast>

Adjusts the relative contrast of the hidden text and the background. The Secure Watermark effect can be tested by making a copy of a sample print. The following settings are specified here.

<Relative Contrast>: Adjusts the relative contrast of the hidden text and the background.

<Standard Value Settings>: Sets the density of the background.

<Latent Area Density>: Sets the density of the text.


Load A3, A4, LTR, or 11" x 17" size plain or heavy paper when making sample prints.


Sample Print The sample print includes the hidden text and the background for each relative contrast value. The area within the frame on the sample print is the output sample for the currently set relative contrast value. Relative Contrast Adjust the relative contrast while comparing the difference between the set standard value and the current latent area density, by referring to the sample print. If you increase the value for the relative contrast, the background gets denser, and if you decrease the value, the background gets lighter. When you select <White Letters on Colored Bkground.>, if you increase the value for the relative contrast, the text becomes denser, and if you decrease the value, the text becomes lighter. <Print Settings> If you select <White Letters on Colored Bkground.>, set the standard value for the density of the text and the latent area density for the density of the background. <Standard Value Settings> If you increase the value for the standard value, the background gets denser, and if you decrease the value, the background gets lighter. When <White Letters on Colored Bkground.> is selected, if you increase the standard value, the text gets denser, and if you decrease the value, the text gets lighter. When changing the adjustment area on the sample print for the relative contrast, specify settings for <Standard Value Settings>. If you changed the standard value, adjust <Latent Area Density> so that the density of the inner square set in the standard value for the standard value sample print gets closer. To set a background density that differs from the most even secure watermark image in the standard value sample print, it is necessary to adjust <Latent Area Density> to a density close to the background density. <Latent Area Density> If you increase the value for <Latent Area Density>, the text becomes denser, and if you decrease the value, the text becomes lighter. When <White Letters on Colored Bkground.> is selected, if you increase the value in <Latent Area Density>, the background gets denser, and if you decrease the value, the background gets lighter.

Sample Print

The sample print includes the hidden text and the background for each relative contrast value.

The area within the frame on the sample print is the output sample for the currently set relative contrast value.

Relative Contrast

Adjust the relative contrast while comparing the difference between the set standard value and the current latent area density, by referring to the sample print.

If you increase the value for the relative contrast, the background gets denser, and if you decrease the value, the background gets lighter. When you select <White Letters on Colored Bkground.>, if you increase the value for the relative contrast, the text becomes denser, and if you decrease the value, the text becomes lighter.

<Print Settings>

If you select <White Letters on Colored Bkground.>, set the standard value for the density of the text and the latent area density for the density of the background.

<Standard Value Settings>

If you increase the value for the standard value, the background gets denser, and if you decrease the value, the background gets lighter. When <White Letters on Colored Bkground.> is selected, if you increase the standard value, the text gets denser, and if you decrease the value, the text gets lighter.

When changing the adjustment area on the sample print for the relative contrast, specify settings for <Standard Value Settings>.

If you changed the standard value, adjust <Latent Area Density> so that the density of the inner square set in the standard value for the standard value sample print gets closer.

To set a background density that differs from the most even secure watermark image in the standard value sample print, it is necessary to adjust <Latent Area Density> to a density close to the background density.

<Latent Area Density>

If you increase the value for <Latent Area Density>, the text becomes denser, and if you decrease the value, the text becomes lighter. When <White Letters on Colored Bkground.> is selected, if you increase the value in <Latent Area Density>, the background gets denser, and if you decrease the value, the background gets lighter.

<Adjust TL Code>

You can adjust the density of the TL code to be embedded in the document. Using TL Code to Restrict Copying

<QR Code Print Position>

You can specify the position of a QR code. Using QR Code to Restrict Copying

<Quickly Exit Sleep Mode for Print Job>

If you perform LPD/RAW printing while the machine is in sleep mode, it may take some time to start printing. If this setting is set to <On>, this time can be reduced.

<Auto Delete Suspended Jobs>

You can set the suspension time for jobs suspended because the designated paper was not available when the job was issued. After the suspension time elapses, the suspended job is automatically deleted.


To retain a suspended job without automatically deleting it, see <Suspended Job Timeout>.

<Timing to Raise Feeder Tray>

You can select the timing for raising the feeder tray when scanning originals using functions such as Scan and Store, and Copy.

<Feeder Jam Recovery Method>

You can select whether scanning will start again from the first page of the original or the page of the original in which scanning was interrupted if a paper jam occurs in the feeder.


Direct sending of faxes does not support this setting. If a paper jam occurs while performing direct sending, the job will be canceled. In this case, set the job again. Depending on the location of a paper jam, it can be difficult to determine whether document scanning has been completed. If you have set <From Suspnd. Original> for <Feeder Jam Recovery Method> and you do not find until which page the document has been scanned, it is recommended that you cancel the job, and then execute it again.

Direct sending of faxes does not support this setting. If a paper jam occurs while performing direct sending, the job will be canceled. In this case, set the job again.

Depending on the location of a paper jam, it can be difficult to determine
whether document scanning has been completed. If you have set
<From Suspnd. Original> for <Feeder Jam Recovery Method> and you
do not find until which page the document has been scanned, it is
recommended that you cancel the job, and then execute it again.

<Set Detection of Feeder Multi. Sheet Feed as Default>

You can set whether to display a message on the screen when multiple sheets are fed. Basic Operations for Sending Faxes Basic Operations for Scanning Documents

<Scanner Noise Settings>

You can set whether priority is given to scanning speed or to noise reduction when the original is scanned from the feeder.

<Streak Prevention>

You can set whether to detect and prevent streaks when scanning originals.


When <On> is selected, extremely thin lines may be detected as streaks.

<Speed/Image Quality Priority for B&W Scan>

You can set whether priority is given to scanning speed or to image quality when performing black and white scanning from the feeder.

<LTRR/STMT Original Selection>

You can forcibly designate the way the machine handles LTRR and STMT originals that are placed on the platen glass.

<Remote Scan Gamma Value>

You can set the gamma value to use when scanning color documents into your computer through the Network Scan function. Select the gamma value most suited to your computer settings so that you can print the document with the optimal density.

<Auto Online>

Set this to <On> to automatically enable the remote scanner function when you press <Scanner> on the Main Menu screen.


When the remote scanner function is enabled, you cannot use <Copy> and <Scan and Store>.


You can specify the time period in which you are logged out and the touch panel display returns to the default setting automatically.

<Auto Offline>

If the machine is connected to a network that is online, scanning is not possible with <Copy> or <Scan and Store>. If you set <Auto Offline> to <On>, the machine automatically goes offline when the time set in <Auto Reset Time> in <Preferences> (Settings/Registration) has elapsed.


If <Auto Reset Time> is set to 0, the machine automatically goes offline after approximately two minutes. You can specify the time period in which you are logged out and the touch panel display returns to the default setting automatically.

<Image Quality Level for Compact>

If you select PDF/XPS (Compact) as the file format when using Scan and Send or Scan and Store, you can set the image quality level of the document.


This setting is disabled when sending a fax or I-fax.


If you scan an original with many colors when <Text> is selected for the original type, the data size and image quality will vary following compression, according to the selected image level. However, if the original is in monochrome or has few colors, it does not matter which image level you select.

<OCR (Text Searchable) Settings>

If you select <OCR (Text Searchable)> for <PDF>, <XPS>, or <OOXML> as the file format, you can set the Smart Scan setting, and set the number of characters for the Auto (OCR) in File Name. Smart Scan is a mode that determines the text direction to detect the alignment when sending a document. Auto (OCR) in File Name is a mode that automatically uses the first text scanned by OCR in the document as its file name. The file name is specified in <File Name> in <Options> on the Scan and Send screen.


You cannot use the Auto (OCR) in File Name mode and the Encrypted PDF mode at the same time when sending a file.

<Trace & Smooth Settings>

You can change the recognition rate of line drawings of the original when creating a file with outline graphics.


If you increase the value in <Graphics Recognition Level>, the data size also increases. It is recommended that you first use <Normal>, and if desirable results are not obtained, try increasing the recognition level to <Moderate> or <High>. This setting is disabled when sending a fax or I-fax.

<OOXML Settings>

You can set the color graphics and background images when creating files with Office Open XML file format.


This setting is disabled when sending a fax or I-fax.

<Include Background Images in Word File>

You can set whether to erase background images when generating Word files from scanned originals. Setting <Off> enables you to generate Word files which are easy to edit as unnecessary images are deleted.

<Specify Minimum PDF Version>

You can specify the minimum version to assign when generating PDF files.


Depending on the functions set for the PDF files, the version assigned may be higher than that specified with this setting.

<Format PDF to PDF/A>

You can create PDF files compliant with PDF/A-b1. This is suited for long-term storage because it guarantees that the visual quality of the PDF does not change with the machine or viewing software.


This setting is disabled when sending a fax or I-fax. The following PDF functions cannot be set if <Format PDF to PDF/A> is set to <On>. Encryption Reader Extensions Visible Signature

<Optimize PDF for Web>

You can create a PDF that displays only the pages that are already downloaded even when a file is still being downloaded.


This setting is disabled when sending a fax or I-fax. If you set <Optimize PDF for Web> to <On>, this setting can be used with one of the following settings: Reader Extensions Device Signatures User Signatures

<256-bit AES Settings for Encrypted PDF>

When generating an encrypted PDF file, you can select <Acrobat 3.0 or Later/40-bit RC4>, <Acrobat 6.0 or Later/128-bit RC4>, <Acrobat 7.0 or Later/128-bit AES>, or <Acrobat 10.0 or Equivalent/256-bit AES> as the PDF encryption level. If you want to use <Acrobat 9.0 or Equivalent/256-bit AES> rather than <Acrobat 10.0 or Equivalent/256-bit AES> as the encryption level, use this setting to change the selections you can make.


This setting is disabled when sending a fax or I-fax.

<Use Document Scan Lock>

<Doc. Scan Lock Operation Settings>

You can select the TL code or QR code for Document Scan Lock.

<Document Scan Lock TL Code Settings>

<Doc. Scan Lock Operation Settings>

You can configure the settings for TL code.


If you convert a document with a TL code embedded to a generic file format (such as PDF and TIFF) using the functions described in <Scan and Send> or <Scan and Store>, the embedded information is not retained. Therefore, when you print the file after it has been converted, the settings in <Doc. Scan Lock Operation Settings> are not reflected. You can analyze the embedded information using the Document Scan Code Analyzer for MEAP that is supplied with the Document Scan Lock Kit. For more information, see the manual for Document Scan Code Analyzer for MEAP.

If you convert a document with a TL code embedded to a generic file format (such as PDF and TIFF) using the functions described in <Scan and Send> or <Scan and Store>, the embedded information is not retained. Therefore, when you print the file after it has been converted, the settings in <Doc. Scan Lock Operation Settings> are not reflected.

You can analyze the embedded information using the Document Scan Code Analyzer for MEAP that is supplied with the Document Scan Lock Kit. For more information, see the manual for Document Scan Code Analyzer for MEAP.

<Document Scan Lock QR Code Settings>

<Doc. Scan Lock Operation Settings>

You can configure the settings for QR code.

<Information Used for LDAP Server Authentication>

You can specify the authentication method for accessing an LDAP server.


<Device Login Authentication Information> is available only when using the same authentication information for logging in to the machine and accessing the LDAP server, and when using a login service which supports Integrated Authentication. For information whether the login service you are using supports Integrated Authentication, contact your local authorized Canon dealer.

<Information Used for SMTP Server Authentication>

You can specify the authentication method for accessing an SMTP server.

<Information Used for File TX/Browsing Authentication>

You can specify the authentication method for accessing a file server.