Basic Operations for Sending Faxes

» Faxing » Basic Operations for Sending Faxes

0WR7-05E

This section describes the basic operations for sending fax documents.

Place the document. Placing Documents

Press <Fax> on the Main Menu. <Main Menu> Screen

Specify the destination on the Fax Basic Features screen. Fax Basic Features Screen

Specifying Destinations from the Address Book

Specifying Destinations from One-Touch Buttons

Entering Destinations Manually

Specifying Destinations in the LDAP Server

To check the detailed information about the specified destination, select the desired destination using

and

and press <Details>. To delete a destination from the specified destinations, press <Delete Dest.>.

Specifying Destinations from the Address Book

Press <Address Book>.

Select the destination and press <OK>.

If an access number is set when the destination is registered, press <Access No.> and enter the access number using the numeric keys. The corresponding destination is displayed in the Address Book.

To use the Remote Address Book, press <To Remote Address Book>. When <Change Address Book> is displayed, press <Change Address Book>

<Remote>.

Destination type buttons

Pressing

and

displays fax and group destinations, respectively.

Drop-down list for selection of Address Book types

Enables you to display a specific group of destinations. When you are logged in to the machine with personal authentication management, selecting <Personal Address List> displays your personal Address Book.

Enables you to search the destination by the name you are entering.

Search buttons by first letter

Enables you to narrow down a search by the first letter of the destination name.

IMPORTANT
If you select the group destination containing destinations other than fax destinations, sending a fax is not allowed.

Specifying Destinations from One-Touch Buttons

Press the desired one-touch button.

To specify the destination using a one-touch button number (one-touch number), press

and enter the number for the desired one-touch button.

To use the Remote Address Book, press <To Remote Address Book>.

Entering Destinations Manually

You can specify destinations manually that are not registered in the Address Book or one-touch buttons.

Enter a fax number using the numeric keys and press <OK>.

To add another fax number, repeat this step.

To enter the PIN code, press <PIN Code> in the position you want to insert the code. This button is available only when <PIN Code Position> is set to <Option>. <Fax Settings>

NOTE
To send faxes overseas Enter the international access number, the country code, and the fax number, in that order. If you cannot successfully connect to the destination overseas, press <Pause> to insert a pause between a number and the next number. To send faxes with a subaddress The machine supports the use of ITU-T* standard subaddresses. If the recipient's fax machine is compatible with the use of ITU-T subaddresses, you can enhance the confidentiality of sent documents using a subaddress and password. To send a document with a subaddress, enter a fax number, press <Subaddress> or <Set Details>, and then enter the subaddress and password. * Stands for International Telecommunication Union-Telecommunication Standardization Sector, which is the group that makes recommendations towards the standardization of worldwide telecommunications.

NOTE

To send faxes overseas

Enter the international access number, the country code, and the fax number, in that order. If you cannot successfully connect to the destination overseas, press <Pause> to insert a pause between a number and the next number.

To send faxes with a subaddress

The machine supports the use of ITU-T* standard subaddresses. If the recipient's fax machine is compatible with the use of ITU-T subaddresses, you can enhance the confidentiality of sent documents using a subaddress and password. To send a document with a subaddress, enter a fax number, press <Subaddress> or <Set Details>, and then enter the subaddress and password.

* Stands for International Telecommunication Union-Telecommunication Standardization Sector, which is the group that makes recommendations towards the standardization of worldwide telecommunications.

Specifying Destinations in the LDAP Server

You can search and specify destinations registered in the LDAP server.

Press <Address Book>.

Press <To LDAP Server>.

When <Change Address Book> is displayed, press <Change Address Book>

<LDAP Server>.

If the network password input screen is displayed, enter the user name and password and press <OK>.

Press <Search by Conditions>.

To display all the destinations in the LDAP server without specifying any conditions, proceed to step 5.

Specify the search conditions.

Search categories

Select a criterion to search for destinations from name, fax number, organization name, and organization unit (department name, etc).

Search conditions

Select a search condition such as a destination name that contains "John" and a department name that begins with "Development."

Search characters

Press <Set> and enter search characters for the search condition.

NOTE:

To search with multiple conditions

You can search destinations with multiple conditions. Specify the first search condition, press <Add Search Condition>, and then select <or> or <and> for the next condition.

Press <Start Searching>.

The search results are displayed.

To search with another condition, press <Delete> to delete the specified settings and then set a new condition.

Select the destination and press <OK>.

Specify the scan settings as necessary.

Specifying How to Scan Documents

Adjusting Image Quality

Enlarging or Reducing

Erasing Dark Borders (Erase Frame)

Specifying How to Scan Documents

	If you are scanning free size/highly transparent documents, or the edge of documents is missing when scanning, you need to manually specify the scanning size. Specifying the Scanning Size of Documents

	The machine can automatically scan both the front and back sides of a document. Scanning Both Sides of Documents

	You can scan two facing pages in a book or magazine onto separate pages in one operation. Splitting Facing Page Documents into Separate Pages for Faxing

Specifying the Scanning Size of Documents

Press the setting button for scanning size.

Select the scanning size and press <OK>.

When scanning a free size document

Place the document in the feeder and select <Free Size>.

When specifying the values of scanning size

Place the document on the platen glass, select <Custom>, and enter the length and width of the document.

When scanning a long document

Place the document in the feeder and select <Long Original>.

NOTE
To register the scanning size If you frequently specify the scanning size with the same values, register the size in <Custom> <Register Size> to quickly recall the setting for convenience.

Scanning Both Sides of Documents

Place the document in the feeder. For landscape-oriented documents, place them horizontally.

Press <Options>

<2-Sided Original>.

Select <Book Type> or <Calendar Type> and press <OK>.

Select <Book Type> for originals whose images on the front and back sides face the same direction, or <Calendar Type> for originals whose images on the front and back sides face in opposite directions.

Press <Close>.

Splitting Facing Page Documents into Separate Pages for Faxing

NOTE
When scanning facing page documents, place them on the platen glass. Place the document face down with its corner aligned with the top-left corner of the platen glass, as shown below.

Press<Options>

<Book

2 Pages>.

Press <Close>.

Adjusting Image Quality

	You can select the resolution suitable for your document type. The higher the resolution is, the clearer the image becomes, but the longer it takes to send. Selecting Resolution

	Specifying the document type such as documents with characters only or magazines with photographs enables you to send with optimal image quality. Selecting Document Type

	You can adjust the density of the entire document. For example, increasing the density enables you to easily read faint characters written in pencil. Adjusting the Density of the Entire Document

	You can adjust the density of the background. You can clearly send documents with a colored background or thin documents such as newspapers whose characters and images on the back side are transparently visible. Adjusting the Density of the Background

	You can scan the image with clear contours and lines by increasing the sharpness, or soften the image by decreasing the sharpness. Use this function when you want to sharpen blurred text and diagrams, or to reduce moire (a shimmering, wavy pattern) to smoothen the finished image. Adjusting Sharpness (Sharpness)

Selecting Resolution

Press the setting button for resolution.

Select the resolution and press <OK>.

A lower resolution is suitable for documents containing text only, while a higher resolution is suitable for documents containing photographs. The higher the resolution is, the more finely documents can be scanned.

Selecting Document Type

Press <Options>

<Original Type>.

Select the document type and press <OK>.

Press <Close>.

Adjusting the Density of the Entire Document

Press <Options>

<Density>.

Adjust the density and press <OK>.

Press

to decrease the density. Press

to increase the density.

Press <Close>.

Adjusting the Density of the Background

Press <Options>

<Density>.

Press <Adjust> in <Background Density>.

To adjust the background automatically, press <Auto> and proceed to step 4.

NOTE:

When the document type is set to <Text> (Selecting Document Type), and the following setting is specified, the density of the background is automatically adjusted.

Adjust the density and press <OK>.

If <-> is pressed, the density of the entire background decreases. If <+> is pressed, the density of the entire background increases.

NOTE:

Depending on the colors of documents, sections other than the background may be affected.

Press <OK>

<Close>.

Adjusting Sharpness (Sharpness)

Press <Options>

<Sharpness>.

Adjust the sharpness and press <OK>.

To sharpen blurred text, adjust the control to <High>.

To reduce moire when scanning documents that contain printed photos, such as magazines or pamphlets, adjust the control to <Low>.

Press <Close>.

Enlarging or Reducing

	You can enlarge or reduce standard size documents to other standard sizes when scanning. Enlarging or Reducing in Standard Paper Sizes

	You can enlarge or reduce by specifying magnification (%). Enlarging or Reducing by Specifying Magnification

Enlarging or Reducing in Standard Paper Sizes

Press <Options>

<Copy Ratio>.

To enlarge, select magnification from

, to reduce, select magnification from

and press <OK>.

Press <Close>.

Enlarging or Reducing by Specifying Magnification

Press <Options>

<Copy Ratio>.

Specify magnification and press <OK>.

Press <Close>.

Erasing Dark Borders (Erase Frame)

When scanning documents that are smaller than the scanning size, frame lines of the documents may appear in the scanned image. When scanning a thick book, dark borders may appear. This function enables you to erase these frame lines and dark borders. You can also erase punch holes in the documents.

IMPORTANT
Place the document with punch holes on the platen glass. Placing in the feeder may result in damage.

Press <Options>

<Erase Frame>.

Specify the erasing type and width.

Erasing the frames of documents

1	Press <Erase Original Frame> and check <Original Size>. If the size displayed in <Original Size> is different from the size of the document you check, press <Change> to select the size.
2	Enter the width of the frame to erase.

Erasing dark borders of books

You can erase the dark borders both in the center and contour lines that appear when you scan facing pages in a book.

1	Press <Erase Book Frame> and check <Original Size>. If the size displayed in <Original Size> is different from the size of the book you check, press <Change> to select the size.
2	Press <Center> or <Sides> and enter each erasing width.

Erasing punch holes in documents

1	Press <Erase Binding> and select the punch hole location.
2	Enter the erasing width.

NOTE
If you want to adjust the width for each border independently, press <Erase Original Frame> or <Erase Book Frame>, and then press <Adjust Independently> to enter the erasing widths.

Press <OK>

<Close>.

Press

Documents are scanned and sending starts.

To cancel scanning, press <Cancel> or

<Yes>.

When <Press the [Start] key to scan the next original.> is displayed

Place the next document to scan and press

. When scanning all of the documents is complete, press <Start Sending> to send the fax.

To cancel sending, press <To Status Mntr./Cncl.>

select a document

<Yes>.

NOTE
To send with the sender information You can send with the sender's name and fax number. <Common Settings> <TX Terminal ID> To check the statuses for sent documents On the <Status Monitor/Cancel> screen, you can check the statuses for sent documents. This screen enables you to send faxes again or cancel sending after checking the statuses. Checking Status and Log for Sent and Received Documents When a transmission error occurs because the recipient's line is busy The machine automatically redials after a certain period of time. You can change the settings such as how many times the machine redials and the interval between redials. <Fax Settings> <Auto Redial> To print the report for the results of sending On the Fax Basic Features screen, pressing <Options> <TX Report> enables you to set to automatically print the report listing the results of sending. When multiple sheets are fed Scanning is stopped and the message is displayed on the screen. Follow the message and start operation. To set to not notify with a message, press <Options> on the Fax Basic Features screen <Detect Feeder Multi Sheet Fd.> each time you send a document to disable the setting, or set <Set Detection of Feeder Multi. Sheet Feed as Default> to <Off> (<Scan Settings> <Set Detection of Feeder Multi. Sheet Feed as Default>).

NOTE

To send with the sender information

You can send with the sender's name and fax number. <Common Settings>

To check the statuses for sent documents

On the <Status Monitor/Cancel> screen, you can check the statuses for sent documents. This screen enables you to send faxes again or cancel sending after checking the statuses. Checking Status and Log for Sent and Received Documents

When a transmission error occurs because the recipient's line is busy

The machine automatically redials after a certain period of time. You can change the settings such as how many times the machine redials and the interval between redials. <Fax Settings>

To print the report for the results of sending

On the Fax Basic Features screen, pressing <Options>

<TX Report> enables you to set to automatically print the report listing the results of sending.

When multiple sheets are fed

Scanning is stopped and the message is displayed on the screen. Follow the message and start operation. To set to not notify with a message, press <Options> on the Fax Basic Features screen

<Detect Feeder Multi Sheet Fd.> each time you send a document to disable the setting, or set <Set Detection of Feeder Multi. Sheet Feed as Default> to <Off> (<Scan Settings>

<Set Detection of Feeder Multi. Sheet Feed as Default>).

TIPS
Saving a copy of a sent document You can set the machine so that a copy of a sent document is automatically saved in a file server. The copy is converted into an electric file such as PDF and saved, allowing you to easily check the contents from your computer. Saving a Copy of a Sent Document Selecting a sender's name On the Basic Fax Features screen, pressing <Options> <Sender Name (TTI)> enables you to select a name from a list of registered sender's names to include in the sender information. <Fax Settings> <Register Sender Name (TTI)> Checking scanned documents before sending You can check scanned documents on the preview screen before sending.Checking Scanned Documents Before Sending (Preview) Registering frequently used settings You can combine frequently used destinations and scan settings into a button of the machine for later use. By pressing the registered button when scanning documents, you can quickly complete your settings. Registering Frequently Used Fax Settings

TIPS

Saving a copy of a sent document

You can set the machine so that a copy of a sent document is automatically saved in a file server. The copy is converted into an electric file such as PDF and saved, allowing you to easily check the contents from your computer. Saving a Copy of a Sent Document

Selecting a sender's name

On the Basic Fax Features screen, pressing <Options>

<Sender Name (TTI)> enables you to select a name from a list of registered sender's names to include in the sender information. <Fax Settings>

Checking scanned documents before sending

You can check scanned documents on the preview screen before sending.Checking Scanned Documents Before Sending (Preview)

Registering frequently used settings

You can combine frequently used destinations and scan settings into a button of the machine for later use. By pressing the registered button when scanning documents, you can quickly complete your settings. Registering Frequently Used Fax Settings

Canceling Sending Faxes

Sending Faxes Successfully

Reducing Sending Operations

Useful Functions When Sending

Registering Destinations

Registering the LDAP Server

Managing Users