Scan and Send > Setting the File Format to Send a Document in > Setting the File Format
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Setting the File Format

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You can set the file format to use when scanning the original.

  1. Place your originals and specify the destination → press the File Format button.

  1. Select a file format.

<File Formats>:

[TIFF/PDF (Auto)]: Sends the file in either the TIFF (Black-and-White) or PDF (Grayscale/Color) format. If you select this file format, [TIFF/PDF] is displayed on the Scan and Send Basic Features screen. You can also specify additional settings.
[TIFF/XPS (Auto)]: Sends images in either the TIFF (Black-and-White) or XPS (Grayscale/Color) format. If you select this file format, [TIFF/XPS] is displayed on the Scan and Send Basic Features screen. You can also specify additional settings.
[TIFF/JPEG (Auto)]: Sends images in either the TIFF (Black-and-White) or JPEG (Grayscale/Color) format. If you select this file format, [TIFF/JPEG] is displayed on the Scan and Send Basic Features screen.
[PDF]: Sends the file in the PDF format regardless of the color mode. You can also specify additional settings.
[XPS]: Sends the file in the XPS format regardless of the color mode. You can also specify additional settings.
[OOXML]: Sends the file in the Power Point format, only if you select the Full Color or Grayscale mode.
[JPEG]: Sends the file in the JPEG format, if you select a color mode other than Black-and-White.
[TIFF]: Sends the file in the TIFF format, only if you select the Black-and-White mode.
  • For information on the optional product required to send OOXML(pptx) format, see "Optional Products Required for Each Function (imageRUNNER ADVANCE C9075 PRO/C9065 PRO)" or "Optional Products Required for Each Function (imageRUNNER ADVANCE C7065/C7055)."
  • If [TIFF/PDF (Auto)] is selected, even if [Optimize PDF for Web] is set to 'On', the settings become inactive. (See "Optimize PDF for Web.")
  • If you select [TIFF/PDF (Auto)], [TIFF/XPS (Auto)], [TIFF/JPEG (Auto)], or [JPEG] as the file format:
  • If you select [PDF], [XPS], [OOXML], or [TIFF] as the file format:

  • If you select [TIFF/PDF (Auto)], [TIFF/XPS (Auto)], [TIFF/JPEG (Auto)], or [JPEG] as the file format:
  • Press [OK].

If you select [TIFF/PDF (Auto)] or [TIFF/XPS (Auto)], the Divide into Pages mode is not available.

If you select [TIFF/JPEG (Auto)] or [JPEG], [Divide into Pages] is set to 'On'.

  • If you select [PDF], [XPS], [OOXML], or [TIFF] as the file format:
  • Specify whether to divide your documents into separate pages → press [OK].

If you want to separate multiple images and send them as separate files, each of which consists of only one page, press [Divide into Pages].

If you want to send multiple images as a single file without dividing them, do not press [Divide into Pages].
  • Detailed Settings for PDF, XPS, and OOXML

You can specify additional settings for PDF, XPS, and OOXML. See below for each setting.

Depending on the active status of the optional product, one of the two types of display screen (one-screen display or two-screen display) appears. For two-screen display, specify the additional function settings by pressing [Set Details].

PDF:

One-Screen Display:

Two-Screen Display:

  • [Trace & Smooth]: See "Trace & Smooth."
  • [Compact]: See "Compact PDF or XPS."
  • [OCR (Text Searchable)]: See "Searchable PDF/XPS/OOXML."
  • [Encrypt]: See "Encrypting PDF Files."
  • [Add Digital Signatures]: See "Adding a Digital Signature to a PDF or XPS."
  • [Apply Policy]: See "Apply Policy."
  • [Reader Extensions]: See "Reader Extensions."

XPS:

One-Screen Display:


Two-Screen Display:

  • [Compact]: See "Compact PDF or XPS."
  • [OCR (Text Searchable)]: See "Searchable PDF/XPS/OOXML."
  • [Add Digital Signatures]: See "Adding a Digital Signature to a PDF or XPS."

OOXML:

One-Screen Display:


Two-Screen Display:

  • [OCR (Text Searchable)]: See "Searchable PDF/XPS/OOXML."

  • To view a PDF file or to search a text in a PDF file, software that supports the PDF format (such as Adobe Reader/Adobe Acrobat) is required.
  • To view an XPS file or to search a text in an XPS file, software that supports the XPS format (such as XPS Document Viewer) is required.
  • If OOXML is selected, the graphics and texts are converted to outline data. Also, if OCR (Text Searchable) is set, in addition to converting the graphics and texts to outline data, you can extract text. To view an OOXML file or to search a text in an OOXML file, software that supports the OOXML format (such as Microsoft Office PowerPoint 2007) is required.
  • To view a JPEG file, software that supports the JPEG format (such as Microsoft Internet Explorer for Windows) is required.
  • To view a TIFF file, software that supports the TIFF format (such as Imaging for Windows) is required.

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