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The Address Book is a feature used for storing fax, e-mail, I-fax, and file server destinations. The Address Book is divided into 10 address lists and One-Touch. You can store up to 1,800 destinations, including 1,600 destinations in the address lists, and 200 destinations in One-Touch. Registering a destination in the Address Book saves you the effort of entering that destination's address each time you send a job. By storing your own e-mail address, you can specify a reply-to e-mail address and use the Job Done Notice function.

The following types of destinations can be stored in the Address Book.

• Since each address entry is treated as a single entry, if an e-mail address is registered in a group address, that e-mail address and the group address are counted as two entries. In the same way, if a fax number is registered in a group address, the fax number, and group address are counted as two entries.

• E-Mail addresses, I-fax addresses, file server addresses, and group addresses can be registered in the Address Book.

• If the fax board is installed or the Remote Fax Kit is activated, fax numbers and group addresses can also be registered in the Address Book.

• Destinations stored in the Address Book can be exported to your computer as a file, which can later be imported in the machine. For information on exporting the Address Book, see "Remote UI."

• If you want to manage destinations with the Access Number Management mode, set [Manage Address Book Access Numbers] in [Set Destination] (Settings/Registration) to On. (See "Access Number Management.")

• If there is any required destination setting that has not yet been set after registering the access number, the screen for specifying the destination settings is displayed again.

• You can enter up to seven digits for the access number. If you enter fewer than seven digits, the machine stores the access number with leading zeros.
  Example: If <321> is entered, <0000321> is stored.
  You cannot store an access number with only zeros as the number, such as <0000000>. If you enter a number that begins with zeros, the leading zeros are ignored.
  Example: If <02> or <002> is entered, <0000002> is stored.

• Fax

You can store fax numbers, as well as subaddress and password information.

A fax number obtained by searching through the directory listings on a server on the network using LDAP can also be stored.

• E-Mail

You can store e-mail addresses.

An e-mail address obtained by searching through the directory listings on a server on the network using LDAP can also be stored.

• I-Fax

You can store the I-fax address, the mode, and the destination conditions.

An e-mail address obtained by searching through the directory listings on a server on the network using LDAP can also be stored as an I-fax address.

• File

You can register a protocol, host name, folder path, etc. for storing scanned documents in a file server.

• For examples of settings needed for sending to a file server, see "Network."

• Group

You can register multiple destinations of various types in a group address. You can group and use these registered destinations according to your needs.

• You cannot register new destinations in a group address. New destinations must be registered in the Address Book before you can register them as part of a group address.

• When you register destinations in a group address, you can select and store only destinations registered in the same address list.

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